Combined Synopsis/Solicitation
Glycol Loop Flushing - NWI
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (VA) Network Contracting Office 23 wants a service-disabled veteran-owned small business (SDVOSB) to drain, flush, clean and refill two glycol heating loops (the Surgery and Microbiology systems) at the Omaha VA Medical Center in Nebraska, twice within one year. Only SDVOSBs certified by the Small Business Administration (SBA) can bid. Quotes are due October 26, 2026 (an amendment moved it to Nov 10, 2026, 5:00 PM CST · 6:00 PM Eastern), 5:00 PM Central by email, for one firm-fixed-price (FFP: one set price, whatever the work ends up costing) award, with a period of performance of November 1, 2026 to October 31, 2027. More in the summary
A newer version of this notice was posted Oct 23, 2026. It moves the due date from Oct 26, 2026 to Nov 10, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 14, 2026. The notice was amended Oct 23, 2026. The due date moved from Oct 26, 2026 to Nov 10, 2026. Check what else changed on SAM.gov.
The Department of Veterans Affairs (VA) Network Contracting Office 23 wants a service-disabled veteran-owned small business (SDVOSB) to drain, flush, clean and refill two glycol heating loops (the Surgery and Microbiology systems) at the Omaha VA Medical Center in Nebraska, twice within one year. Only SDVOSBs certified by the Small Business Administration (SBA) can bid. Quotes are due October 26, 2026 (passed), 5:00 PM Central by email, for one firm-fixed-price (FFP: one set price, whatever the work ends up costing) award, with a period of performance of November 1, 2026 to October 31, 2027.
Who can bid (4)
- Service-disabled veteran-owned small business certified by SBA and listed in the SBA certification database at the time of offer and at award
- Small under the NAICS 238220 size standard of $19 million
- Registered and current in the System for Award Management (SAM) at the time of offer
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- Meet the limitation on subcontracting: for services, pay no more than 50% of the amount the Government pays you to firms that are not certified SDVOSBs (or certified VOSBs)
How to submit: Email to Erica Miller, Contracting Officer, at erica.miller5@va.gov; subject line "Quote – Solicitation 36C26327Q0060", due October 26, 2026, 5:00 PM Central. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
- Serious: SDVOSB set-aside: only SBA-certified SDVOSBs can bid. Offers from firms that are not certified service-disabled veteran-owned small businesses in the SBA database are not considered, and the firm must stay eligible at award.
- Worth checking: 50% limit on subcontracting. Your own firm and similarly situated certified veteran firms must do at least half of the work; the quote must say how much you would subcontract and to whom.
- Minor: Work only when temperatures are above 40 degrees. The first service must happen within 30 calendar days of award, yet work is allowed only when temperatures exceed 40 degrees Fahrenheit, which affects scheduling.
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- Minor: Second service timing versus end of period. The period ends October 31, 2027, while the second service is set about 12 months after the first is completed; ask the contracting officer how these fit together.
- Minor: Fluid condition and loop size unknown. The old fluid contents, contamination and total loop volume are not known, so extra flushing and hazardous waste handling costs are hard to price; extra flush cycles need VA approval.
Read from the notice and 3 attachments. Show which files.
- S02 - 36C26327Q0060.pdf (read)
- 36C26327Q0060_1.docx (read)
- WD - 2015-5005 Douglas County.pdf (read)
Full summary
What they want
- Sample the old fluid, work out what it contains for hazardous waste handling, and drain both loops into storage totes
- Move the totes to a disposal facility and supply disposal records (manifests)
- Flush each loop with deionized water, four full loop volumes per flush, clean the Y-strainers and feeder tank, and sample the flushed system
- Refill each loop with new inhibited propylene glycol, test the concentration with a refractometer, and check that the glycol feeder tank works
- Do the full service twice: the first within 30 calendar days of award and the second about 12 months after the first is completed
- Hand in a pre-flush fluid sampling report, system volume calculation, record of flush cycles, final system condition report, refractometer readings and disposal manifests
- Follow lockout/tagout (LOTO: locking equipment off so it cannot start) and Medical Center safety rules, and give a 1-year workmanship warranty
- Contract type
- Firm-fixed-price purchase order, simplified acquisition procedures (FAR Part 13 request for quotes)
- Period of performance
- Base period November 1, 2026 to October 31, 2027, with two service events: the first within 30 calendar days of award and the second about 12 months after the first is completed
- Place of performance
- Omaha VA Medical Center, 4101 Woolworth Ave, Omaha, NE 68105
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation (FAR 13.106-2(b)(3)): quotes are compared to one another to find the best benefit to the Government, and the award does not have to go to the lowest price. The order of importance of the factors is not stated.
- Offers due
- October 26, 2026, 5:00 PM Central (from the version posted Oct 14, 2026; amended since)
- How to submit
- Email to Erica Miller, Contracting Officer, at erica.miller5@va.gov; subject line "Quote – Solicitation 36C26327Q0060"
- Page limits
- Technical proposal and past performance volumes: 30 pages, minimum 11-point Arial, Calibri, Courier or Times New Roman; the limit does not apply to the signed solicitation and clause documents
What they'll judge offers on
- Technical or Quality: how well the quote meets or exceeds the requirements, based on the narrative of capability, approach, organization, staffing and management
- Past Performance: risk of success based on past performance records, surveys, questionnaires and the Contractor Performance Assessment Reporting System (CPARS: the Government's past performance database)
- Veterans Involvement: credit for a prime that is an SDVOSB or a veteran-owned small business (VOSB) registered and verified in the Vendor Information Pages (VIP) database at quote and award; some consideration for non-veteran primes that use SDVOSB or VOSB subcontractors
- Price: total of all line-item prices is the Total Evaluated Price
What to include when you submit
- Send separate volumes; the offeror must make sure the Contracting Officer receives the whole quote before the closing time
- Signed copy of Standard Form 1449 (SF 1449: the form you sign and return as your offer) and the relevant solicitation certificates and clauses
- Signed Standard Form 30 (SF 30) forms acknowledging any solicitation amendments, if there are any
- State your ability to meet the limitations on subcontracting in section C.12, with a narrative that gives the percentage you would subcontract, if any, and each subcontractor's business name, point of contact, email and phone
- State your understanding that you must pay at least the Department of Labor wage determination rates and fringe benefits under the Service Contract Labor Standards (Solicitation Attachment 1), with a narrative showing you can meet it
- Detailed technical narrative on your capability to meet the statement of work: proposed approach, and how the work is organized, staffed and managed
- Pricing in the format of the B.3 Price Schedule, as a PDF or Microsoft Excel file; not handwritten on the schedule; firm-fixed prices include all labor, overhead, profit, materials and related costs
- Hold prices firm for 90 calendar days from the date offers are due
- Past performance volume (the evaluation looks at records, surveys and CPARS); the number of references to send is not stated
- For veterans involvement credit: be registered and verified in the VetBiz Vendor Information Pages database at quote submission and award; non-SDVOSB/VOSB primes must name the SDVOSBs and VOSBs they plan to use, describe the subcontracts and give approximate dollar values
Not in the notice text
- The wage determination 2015-5005 (Douglas County) rates could not be read from the attachment text, so the required wage and fringe rates are not shown here
- The number of past performance references to send is not stated
- The SF 1449 shows "Required: TMS 20939 No Access" without saying what it means
- The Government's estimate or budget is not stated
- Part of the S02 solicitation document (standard clause text) was left out for length
- Whether there's a site visit: this summary doesn't say. Check the solicitation and its amendments on SAM.gov.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 238220
- How to submit, from the AI summary: Email to Erica Miller, Contracting Officer, at erica.miller5@va.gov; subject line "Quote – Solicitation 36C26327Q0060". Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 14, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Network Contract Office 23 (36C263), Saint Paul, MN
- Product/service code
- J045 · Maint/Repair/Rebuild of Equipment – Plumbing, Heating, and Waste Disposal Equipment
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238220)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001Due Nov 10, 2026 (changed)
- Oct 14, 2026 · Combined Synopsis/Solicitation (this version)Due Oct 26, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Glycol Loop Flushing Nebraska Western Iowa VA Health Care System This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This is a solicitation conducted using FAR Part 13 (Simplified Acquisition Procedures). This announcement constitutes the only solicitation, quotes are being requested. Solicitation number 36C26327Q0060 is issued as a request for quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. This procurement is a total set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). Prospective offerors must be registered and current in the System for Award Management (SAM) database at time of offer to the Government (https://www.sam.gov). Quotes will only be accepted from responsible contractors. The NAICS code for the solicitation is 238220 with a size standard of $19 million. A list of the contract line items, quantities, and units of measure are listed within the attached solicitation documentation. The VA anticipates one firm fixed price contract award to provide services to the Nebraska-Western Iowa VA Healthcare System. The anticipated period of performance is 11-01-2026 to 10-31-2027. FAR provisions 52.212-1, 52.212-2, and 52.212-3 apply to this procurement and are detailed within the attached solicitation document. FAR clauses 52.212-4 and 52.212-5 apply to this procurement and are included within the attached solicitation document. Additional requirements are listed within the attached solicitation document. The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition. Technical questions on this solicitation are due via e-mail only to Erica Miller, Contracting Officer, at erica.miller5@va.gov no later than 5:00pm Central Standard Time (CST), 10-20-2026. Quotes are due to the Contracting Office by 5:00pm CST, 10-26-2026. Quotes are required to be emailed to erica.miller5@va.gov prior to the solicitation closing date and time. It is the responsibility of the offeror to ensure their quote is received in its entirety by the Contracting Officer before the solicitation closing. Contact Erica Miller, Contracting Officer, at erica.miller5@va.gov for information regarding the solicitation.