Combined Synopsis/Solicitation
TX-Caddo Lake NWR-VC Siding Repair
Department of the Interior · U.S. Fish and Wildlife Service
AI summaryThe U.S. Fish and Wildlife Service (Department of the Interior) wants quotes to replace damaged siding on two trailers at the Caddo Lake National Wildlife Refuge visitor center in Karnack, Texas, about 600 square feet. It is a total small business set-aside, awarded to the lowest price. The response due date is November 6, 2026, 5:00 PM Eastern, by email. The estimated price is under $25,000, and a site visit is part of the process. More in the summary
A newer version of this notice was posted Oct 27, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 2 of 4 attachments weren't read (Visitor_Center_Trailer_-_Back.jpg, Auxiliary_Trailer_-_Side.jpg). Check the attachments on SAM.gov.
The U.S. Fish and Wildlife Service (Department of the Interior) wants quotes to replace damaged siding on two trailers at the Caddo Lake National Wildlife Refuge visitor center in Karnack, Texas, about 600 square feet. It is a total small business set-aside, awarded to the lowest price. The response due date is November 6, 2026, 5:00 PM Eastern, by email. The estimated price is under $25,000, and a site visit is part of the process.
Who can bid
- Small business: this is a 100% total small business set-aside under NAICS 238170 (Siding Contractors)
- Active registration in the System for Award Management (SAM.gov), held at the time quotes are due and through award
How to submit: Email to john_ferrall@ios.doi.gov with the subject line "Proposal Submission-140FF027Q0012". What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: Total small business set-aside. Only small businesses can bid; larger firms are not eligible.
- Serious: Site visit: required in one place, recommended in another. Section C says every quoter must visit because no drawings or specifications exist; Section L says a visit is highly recommended, so ask the contracting officer which applies.
- Worth checking: No drawings or specifications; you verify measurements. Scope comes from photos and the site visit, and the bidder must confirm measurements and specifications so the quote meets the project's objectives.
Show all 8Show fewer
- Worth checking: Davis-Bacon wage rates and weekly payrolls. Workers must be paid the listed prevailing wages, and payroll copies go to the contracting officer weekly, which adds paperwork on a small job.
- Minor: Bond wording is mixed. The solicitation says no bid bond, then that any award over $35,000 needs a payment bond, then that bonds are not required given the project's size; the estimate is under $25,000.
- Minor: Question email address differs. The notice gives john_ferrall@fws.gov for questions, while the solicitation gives john_ferrall@ios.doi.gov; send questions to both to be safe.
- Minor: Work-hour limits and a superintendent on site. Work inside the existing building is limited to 7:00 a.m. to 4:00 p.m., Monday through Friday, with no work on federal holidays, and a superintendent must be on the job whenever work is under way.
- Minor: Buy American rules for construction materials. Siding and trim are construction materials, so domestic-material rules apply unless the Government approves an exception.
Read from the notice and 2 attachments. 2 of 4 not read. Show which files.
- Sol_140FF027Q0012.pdf (read)
- B03_-_Wage_Determination_-_TX20260152_05-18-2026_Building.pdf (read)
- Visitor_Center_Trailer_-_Back.jpg: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Auxiliary_Trailer_-_Side.jpg: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Remove the damaged siding from the back wall of the visitor center trailer and one end of the auxiliary trailer, and haul it to a legal landfill
- Install new color-matched J-channel (the trim channel that holds siding edges), underpinning and siding on both locations
- Install siding trim for the four outside corners of the visitor center
- Clean the job site after installation and roll the exterior with magnets
- Provide all labor, equipment, materials, tools and incidental items
- Start work within 10 calendar days of the notice to proceed (NTP: the written order to begin) and finish within 60 days of it
- Give the contracting officer's representative (COR) a written work progress plan at the pre-work conference, and send weekly pictures and reports
- Honor a 1-year warranty of construction from final acceptance
- Contract type
- Firm-fixed-price (one set price, whatever the work ends up costing) construction purchase order under simplified acquisition procedures; four lump-sum line items
- Period of performance
- Start within 10 calendar days of the notice to proceed and finish within 60 days of it; the order's schedule lists November 30, 2026 to January 29, 2027
- Place of performance
- FWS Caddo Lake National Wildlife Refuge, 15600 Highway 134, Karnack, TX 75661
- Estimated value
- Less than $25,000 (the Government's estimated construction price)
- How they'll choose
- Lowest price only among quotes that meet the requirements and have an active SAM.gov registration, under simplified acquisition procedures
- Offers due
- November 6, 2026, 5:00 PM Eastern (written as 5:00 PM EST) (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email to john_ferrall@ios.doi.gov with the subject line "Proposal Submission-140FF027Q0012"
What they'll judge offers on
- Price: quotes that meet the requirements are checked for price reasonableness and ranked by total evaluated price; award goes to the lowest-priced quote that meets the requirements
What to include when you submit
- Complete and sign Standard Form 1442 (SF 1442: the construction offer form), blocks 14 through 20C, and include any acknowledged amendments.
- Fill in the Section B quote schedule with a unit price and extended total for all four line items (0001 to 0004); a quote missing a price for any item is rejected.
- Quote a firm fixed price only; a sliding scale or price tied to a contingency is not accepted.
- Include a separate breakdown of price.
- Include the representations and certifications under FAR 52.204-8, or state that they are already entered in SAM.gov.
- Have an active SAM.gov registration; a quote without one is not evaluated.
- Tell the contracting specialist before submitting if you take exception to the scope; the quote is held open for 60 days.
- If you cannot use the Treasury's Invoice Processing Platform (IPP) for payment, send a written waiver request with the quote.
- Email questions by the deadline in key dates.
After award, you must have
- Pay at least the Davis-Bacon wage rates in General Decision TX20260152 (Harrison County, Building), and send copies of payrolls to the contracting officer weekly From Sol_140FF027Q0012.pdf:
Wage Rates: General Decision Number: TX20260152…
Current contractor
No incumbent is named. The siding on the visitor center trailer is described as damaged; no previous contract is mentioned.
Not in the notice text
- Two attached photos (Visitor_Center_Trailer_-_Back.jpg and Auxiliary_Trailer_-_Side.jpg) were attached but not read, the wage determination's text could not be read, and part of the solicitation's standard clauses was left out; check them on SAM.gov.
- The date and time of the site visit are not stated; the notice points to Dan Walker at the refuge to arrange it.
- The exact scope, siding type and color are not given beyond the photos; the notice says about 600 square feet.
- Whether a site visit is mandatory, since Section C and Section L word it differently.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238170
- How to submit, from the AI summary: Email to john_ferrall@ios.doi.gov with the subject line "Proposal Submission-140FF027Q0012". Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- FWS Contracting Activity, Falls Church, VA
- Product/service code
- Z2AZ · Repair or Alteration of Other Administrative Facilities and Service Buildings
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238170)
- Versions
2 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0001Due Nov 6, 2026
- Oct 20, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
TX - CADDO LAKE NATIONAL WILDLIFE REFUGE (NWR) - VISITOR CENTER SIDING REPAIR, KARNACK, TX DESCRIPTION: The U.S. Fish and Wildlife Service has a construction project for work that requires removal of the existing damaged siding on the visitor center trailer (back) and the end of an auxiliary trailer (see attached photos). Both locations to be replaced with new color matched, J-channel, underpinning, trim and siding (approximately 600 Square Feet). Please read the entire Request for Quotation (RFQ) and all attachments prior to submitting quote. Solicitation number 140FF027Q0012 is being issued as an RFQ. This solicitation is for a Firm Fixed Price contract. This is a 100% Total Small Business Set-Aside solicitation with an associated NAICS code of 238170 - Siding Contractors. This award will be made on a Lowest Price basis. Award will be made to the responsible Quoter whose quotation conforms to the solicitation requirements. The Government will evaluate quotations based on price. System for Award Management (SAM) Registration: A prospective awardee shall be registered in the SAM database prior to award. Information on registration may be obtained via the Internet at https://sam.gov/content/entity-registration Proposal Submission: Quotes/Proposals (including any/all required documents) must be submitted via e-mail to john_ferrall@ios.doi.gov, no later than November 06, 2026, 5:00 pm EST. Please indicate the following in the subject line: Proposal Submission-140FF027Q0012. To maintain a complete record of inquiries and questions and to provide more detailed and faster responses, all questions shall be in writing via email (NO PHONE INQUIRIES). Questions may be emailed to john_ferrall@fws.gov. Inquiries received after October 30, 2026, 5:00 pm EDT, may not receive a response. If necessary, questions received will be answered through an Amendment to this Solicitation. Contracting Point of Contact: Drew Ferrall, Contract Specialist Department of the Interior US Fish and Wildlife Service john_ferrall@ios.doi.gov
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