Combined Synopsis/Solicitation
BPA Conference Rooms and Audio Visual Systems
Department of Defense · Department of the Army
AI summarySolicitation W15QKN27QA011 (written W15QKN-27-Q-A011 in the documents) is set aside for small businesses only. Army Contracting Command - Rock Island at Picatinny, for the U.S. Army Combat Capabilities Development Command (DEVCOM) Armaments Center, plans up to five blanket purchase agreements (BPAs), standing agreements under which the Army places orders as needs come up. The orders cover repair, replacement and modernization of conference room, digital workplace and audio-visual (AV) systems at Picatinny Arsenal, New Jersey and Benet Labs, New York, over five years. Quotes need no prices and are due on the response due date, November 30, 2026, 1:00 PM Eastern, through the Procurement Integrated Enterprise Environment (PIEE). More in the summary
AI summary Beta
Solicitation W15QKN27QA011 (written W15QKN-27-Q-A011 in the documents) is set aside for small businesses only. Army Contracting Command - Rock Island at Picatinny, for the U.S. Army Combat Capabilities Development Command (DEVCOM) Armaments Center, plans up to five blanket purchase agreements (BPAs), standing agreements under which the Army places orders as needs come up. The orders cover repair, replacement and modernization of conference room, digital workplace and audio-visual (AV) systems at Picatinny Arsenal, New Jersey and Benet Labs, New York, over five years. Quotes need no prices and are due on the response due date, November 30, 2026, 1:00 PM Eastern, through the Procurement Integrated Enterprise Environment (PIEE).
Who can bid (6)
- Small business set-aside: only small businesses can bid; the Army cites the small business size standard of $19,000,000 for NAICS code 238210
- Current, valid state and local licenses to perform repair and installation in both New Jersey and New York
- Authorized dealer or service provider status for the VTC and AV equipment manufacturers you list
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- At least three relevant projects (repair or replacement of a VTC system) completed in the last three years, with customer contacts
- A CAGE code and/or UEI number, which means an active SAM.gov registration
- Ability to access, handle, receive and store unclassified documents and equipment, including controlled unclassified information (CUI)
How to submit: Electronically through the Solicitation Module of PIEE at https://piee.eb.mil/; email submissions are invalid. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 22, 2026.
- Serious: Small businesses only. The buy is a total small business set-aside under North American Industry Classification System (NAICS) code 238210, with a $19,000,000 size standard, so larger firms cannot bid.
- Serious: Licenses in both New Jersey and New York. You must send current state and local licenses for repair and installation in both states, and the Army checks them under Factor 1, so a firm licensed in only one state may be rated down or out.
- Serious: Manufacturer authorizations needed. Many of the systems run on proprietary hardware, and the Army favors firms with more manufacturer authorizations as authorized dealer or service provider.
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- Serious: Three to five recent VTC projects required. Only repair or replacement of a video teleconference system counts as a relevant project, and each needs a customer contact the Army can verify.
- Worth checking: Submit only through PIEE. Quotes sent by email to the contacts are invalid, so you need a working PIEE account before the response due date.
- Worth checking: No guaranteed work and no price at award. The agreement obligates no funds, up to five agreements may be awarded, and you price each job only when the Army sends a request for quote.
- Worth checking: Half of the work must stay with you or similar small firms. Under the limitations on subcontracting clause, the prime can pay no more than 50 percent of the amount paid by the Government for services to firms that are not similarly situated.
- Worth checking: Installation access and security duties. Staff need background checks for base access, and the work statement lists antiterrorism training, operations security (OPSEC) duties and controlled unclassified information (CUI) rules under Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.204-7012, which requires compliance with NIST 800-171, a federal standard for protecting such information; which apply to each order is not stated.
- Worth checking: Davis-Bacon wages likely apply. Federal construction over $2,000 in the U.S. pays at least the Davis-Bacon wage rates in the wage determination attached to the solicitation. This summary doesn't name one: find it on SAM.gov and price your labor from it.
- Minor: Work at two sites in two states. Orders can be at Picatinny Arsenal, New Jersey or Benet Labs, New York, and some purchase card orders can come from offices in Maryland and Illinois.
- Minor: Quality plan names a different solicitation number. The quality assurance surveillance plan is headed with solicitation W15QKN-26-Q-A154, not W15QKN-27-Q-A011; ask the contracting officer whether it applies as written.
Read from the notice and 5 attachments. Show which files.
- Solicitation - W15QKN27QA011.pdf (read)
- DD1423 CDRL (A001-A005).pdf (read)
- Attachment 0002 - Additional Solicitation and Contract Requirements.pdf (read)
- Attachment 0001 - ACC-NJ_QASP - BPAs for Conf Room AV.docx (read)
- Attachment 0003 - Contract Quality Requirements.pdf (read)
Full summary
What they want
- Repair, replace and modernize conference room, digital workplace and AV systems: projectors, AV control systems, displays, speaker and microphone systems, video teleconference (VTC) systems, digital signage and furniture that integrates AV
- Supply all parts, components, tools and test equipment for each order, except desktop computers and laptops
- For upgrades, modifications and new systems: a written quotation, a sequence of repairs with a schedule, and submittals on major components (Contract Data Requirements List item A001)
- Coordinate each job in advance with the Contracting Officer's Representative (COR, the Army's technical contact) and the facility representative
- Give the COR and facility manager warranty papers and service records with labor hours and materials (item A002), and report deficiencies to the user before leaving site
- Deliver engineering drawings when an order requires them (A003), security training certificates (A004) and accident or incident reports (A005)
- Quote on each order: the Army sends a request for quote first. Call orders are capped at $9M, Contracting Ordering Officer Card (COOC) orders at $350,000 and Government Purchase Card orders at $15,000
- Contract line item number (CLIN, one priced line of the order) 0001: Contract Data Requirements List, QTY 1 Each, not separately priced
- Contract type
- Multiple firm-fixed-price (FFP, one set price) blanket purchase agreements; unpriced at award, with prices set on each call order, COOC order or Government Purchase Card order
- Period of performance
- Five years from the effective date of award; the documents say there are no options
- Place of performance
- Picatinny Arsenal, NJ and Benet Labs, NY; the specific location is set in each order
- Estimated value
- Not stated
- How they'll choose
- Best value by comparative evaluation: offers are compared with each other on Factor 1 (Technical Capability) and Factor 2 (Experience), each given a color rating from Blue (Outstanding) to Red (Unacceptable). Price is not evaluated
- Offers due
- November 30, 2026, 1:00 PM Eastern
- How to submit
- Electronically through the Solicitation Module of PIEE at https://piee.eb.mil/; email submissions are invalid
What they'll judge offers on
- Factor 1, Technical Capability: (a) current state and local licenses for repair and installation in New Jersey and New York plus authorized dealer or service provider status for VTC and AV equipment, (b) management structure and accountability shown by an organization chart and narrative; a stronger set of manufacturer authorizations, a more cohesive structure and a commitment to self-perform most of the work rate higher
- Factor 2, Experience: at least three relevant projects from the last three years, where a relevant project is the repair or replacement of a VTC system; projects more relevant in scope, complexity and environment rate higher
What to include when you submit
- Mark the response with the solicitation number and the due date and local time, and include your Commercial and Government Entity (CAGE) code and/or unique entity ID (UEI) number plus a point of contact with phone and email
- Factor 1: send copies of all current, valid state and local licenses required to perform repair and installation in New Jersey and New York
- Factor 1: list the VTC and AV equipment manufacturers and equipment types for which you are an authorized dealer or service provider
- Factor 1: send an organization chart of the prime contractor's proposed project management team, naming major partners or suppliers and the lines of authority over self-performed and subcontracted work
- Factor 2: list at least three but no more than five relevant projects completed within the last three years (repair or replacement of a VTC system)
- Factor 2: for each project give a brief description of the work, the customer name and location (city, state), the customer point of contact (name, phone, email) and the total project value
- Do not send prices: no pricing response is required to establish the agreements
- Send Standard Form LLL, Disclosure of Lobbying Activities, if it applies to you
After award, you must have
- Limitations on subcontracting: for services, do not pay more than 50 percent of the amount the Government pays to subcontractors that are not similarly situated small businesses From Solicitation - W15QKN27QA011.pdf:
…it will not pay more than 50 percent of the amount paid by…
- Antiterrorism (AT) Level I training within 45 calendar days after the contract start date for employees needing installation access From Solicitation - W15QKN27QA011.pdf:
AT Level 1 Training. All contractor employees, including subcontractor employees, requiring…
Current contractor
No incumbent is named. Section L says the Army intends to establish replacement master BPAs for this work, with no earlier agreement numbers given, and plans up to five awards.
Not in the notice text
- The Contract Data Requirements List (DD Form 1423, items A001 to A005) is a PDF portfolio that could not be read here; check it on SAM.gov for delivery dates and content
- No question deadline is given; questions go by email to the two contacts named in the solicitation
- Which of the conditional security duties (OPSEC plan, CUI handling, secure communications) apply to each order is not stated
- The size and number of expected orders are not stated; the documents give only per-order caps
- Whether there's a site visit: this summary doesn't say. Check the solicitation and its amendments on SAM.gov.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 238210
- How to submit, from the AI summary: Electronically through the Solicitation Module of PIEE at https://piee.eb.mil/; email submissions are invalid. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W6QK ACC-Ri-Picatinny, Picatinny Arsenal, NJ
- Product/service code
- 7E20 · IT and Telecom – End User: Help Desk;Tier 1 – 2, Workspace, Print, Output, Productivity Tools (HW/Perp SW)
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The U.S. Army Contracting Command - Rock Island at Picatinny (ACC-RI-PICA), on behalf of the U.S. Army Combat Capabilities and Development Command (DEVCOM) Armaments Center (AC) is issuing this Request for Quote (RFQ) to establish multiple Blanket Purchase Agreements (BPAs) for the Repair, Replacement, Modification, and Modernization of Conference Rooms, Digital Workplaces, and Audio Visual (AV) Systems. The goal of this effort is to ensure that various collaboration spaces, office spaces, classrooms, conference areas, and Video Teleconference (VTC) rooms remain state-of-the-art as the U.S. Army continues to digitize its data and operations. See attachments for details.
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