Coyote Valley Dam (CVD) Lake Mendocino Sewage and Septic Services

This is a SOURCES SOUGHT NOTICE for a Market Research ONLY to determine the availability of small business firms for a potential small business category type set-aside. NO AWARD will be made from this Sources Sought. NO SOLICITATION IS AVAILABLE AT THIS TIME. All responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. The purpose of this NOTICE is to gain knowledge of potential small business sources to include small business in the following categories: Small Business, Certified 8a, Certified HUB Zone, and Service-Disabled Veteran-Owned Small Business (SDVOSB), for a Service Contract for the U.S. Army Corps of Engineers (USACE), San Francisco District. The capabilities will be evaluated solely for the purpose of determining to Set-Aside for the Small Business Community or to conduct as an Other Than Small Business Procurement. Other than small businesses may respond to this NOTICE in the event the market does not indicate SB interest, however, preference will be given to the SB categories listed above. The government must ensure there is adequate competition among the potential pool of available contractors. The Contractor shall provide all manpower, labor, equipment, materials/supplies, transportation, fuel, tools, supervision and other items and services necessary to provide sewage pumping and proper disposal, drain clearing, portable toilet rental, and portable/vault toilet stall cleaning/treatment services for the recreation areas designated for public use at Coyote Valley Dam and Lake Mendocino in Ukiah, California. The Period of Performance is anticipated to be 1 Base Year and 3 Option years. Anticipated solicitation issuance date is on or around December 2026. An official synopsis citing the solicitation number will be issued on beta.sam.gov and inviting firms to register electronically to receive a copy of the solicitation when it is issued. Requirements Overview 5.1 Basic Services: Sewage pumping and drain clearing is directly related to public health and sanitation and is essential to CVD/ Lake Mendocino’s recreation mission. The Contractor shall furnish all equipment, supplies, items, labor, materials, and services necessary to for sewage pumping and proper disposal, drain clearing, portable toilet rental, and portable/vault toilet stall cleaning/treatment in accordance with all federal, state, and local regulations. 5.2 Service Descriptions: 5.2.1 Lift Stations & Holding Tanks: The Contractor shall pump/remove all solid and liquid material from each tank (including all litter and refuse such as bottles, trash bags, clothing, etc.), and hose down the area around the tank ensuring any spilled material is removed and the area is left clean, sanitary, and safe. The removed waste shall be transported from CVD/ Lake Mendocino and disposed of in accordance with all federal, state, and local laws and regulations. The Contractor shall bear all cost in connection with this work. Tank capacities throughout the park vary from 1,000 – 10,000 gallons. Tank locations are outlined in Attachment 1 Work Site Area & Sewage Locations. 5.2.2 Vault Toilets: The Contractor shall pump/remove all solid and liquid material from each tank/vault. This includes all litter and refuse (bottles, cans, trash bags, clothing, etc.), which can be a common occurrence in the public vault toilets at Lake Mendocino. The Contractor shall also recharge the tank/vault with approximately one foot of water after pumping, apply an enzyme treatment if needed, and hose down the area around the tank ensuring any spilled material is removed and the area is left clean, sanitary, and safe. An enzyme treatment may be needed to control odor and maintain cleanliness of the stall. The removed waste shall be transported from CVD/ Lake Mendocino and disposed of in accordance with all federal, state, and local laws and regulations. The Contractor shall bear all cost in connection with this work. Vault toilets have a capacity of 1,000 gallons per stall. Vault toilet locations are outlined in Attachment 1. 5.2.3 Sewer and Drain Line Clearing: The Contractor shall provide any combination of video camera services, snaking, rooting, hydro-jetting, and/or chemical treatment necessary to identify and remedy drain line clogs such that the lines can flow freely. Lines that do not continue to flow freely for one week (7 days) will require re-work at no additional cost to the Government. 5.2.4 Portable Toilets: 5.2.4.1 Amount, Type, and Condition: Locations subject to portable toilet placement include recreation areas outlined in Attachment 1. This will primarily be in areas with flush restrooms that occasionally experience system failures. The Contractor shall have enough inventory 15 available to be able to provide up to four (4) sets of portable toilets at one time. A set includes one regular size portable toilet and one ADA-compliant size portable toilet. Portable toilets shall be for outdoor-use and anchorable. The Contractor shall maintain portables that are clean and in good repair, free of significant odors, damage, and vandalism. Stalls must have adequate ventilation, be uniformly painted, constructed such that walls provide adequate privacy, and have doors with a working lock mechanism. Portables should be delivered and placed on flat, level ground surfaces as directed by the COR. In the event portables are vandalized, damaged, and/or moved by the public, the Contractor bears the responsibility of retrieving, repairing and/or replacing them. At the discretion of the COR, the Contractor shall remove and replace damaged portables with ones in good condition. There are also two (2) USACE-owned portable toilets that are subject to service. The Contractor is not responsible for the good working condition of these portables but is required to follow the same service description outlined below in Section 5.2.4.3 for the same unit price as the Contractor-owned portables. 5.2.4.2 Rental Period: The Contractor shall deliver portable toilets in good working conditions within 48 hours of request by the COR. Portable toilets will be rented per type per two-week (15-day) period. 5.2.4.3 Service: The Contractor shall pump/remove all solid and liquid material from each portable, transport the waste from CVD/ Lake Mendocino, and dispose of it in accordance with all federal, state, and local laws and regulations. Additionally, each portable should be recharged with an industry standard deodorant/cleaner, restocked with reasonably enough toilet paper to last until the next service, and thoroughly cleaned. Cleaning includes scrubbing, wiping, rinsing, removing with appropriate soaps, disinfectants, and cleaning solutions to ensure stall floors, walls, ceilings, door, toilet lids, and toilet risers are free from waste, refuse, residues, spider webs, and significant odors. The area should be hosed down around the portables if needed to ensure any spilled material is removed and the area is left clean, sanitary, and safe. 5.3 Frequency: The Contractor shall provide services on a call-out basis. Scheduling for services will be agreed upon between the Contractor and the COR prior to the delivery of services. The allotted quantities for each service per this contract are based on field experiences from the past five (5) years and best estimates for future needs. An example schedule can be found in Attachment 2 Sample Service Schedule. 5.4 Line Items: 1) Lift Station/Holding Tank Pumping | Unit: Gallon a. Offerors should provide a quote per gallon of sewage pump, incorporating any additional costs (litter removal, sewage disposal) into the per gallon quote. 2) Vault Toilet Pumping & Treatment | Unit: Gallon a. Offerors should provide a quote per gallon of sewage pump, incorporating any additional costs (litter removal, recharging/treatment services, sewage disposal) 16 into the per gallon quote. 3) Sewer and Drain Line Clear Out | Unit: Job a. Offerors should provide a quote for a total annual dollar amount that estimates seventeen (17) line clears that involve snaking/rooting/chemical treatment only, and three (3) line clears that require video camera and hydro-jetting services. 4) Portables Pumping & Cleaning | Unit: Each a. Offerors should provide a quote per each pumping/cleaning service trip. 5) Biweekly Rental Regular Portable | Unit: Each a. Offerors should provide a quote per two-week rental period for a regularly sized portable toilet, incorporating any costs necessary for maintaining the stall in good working condition. 6) Biweekly Rental ADA Portable | Unit: Each a. Offerors should provide a quote per two-week rental period for a ADA-compliant sized portable toilet, incorporating any costs necessary for maintaining the stall in good working condition. SUBMISSION REQUIREMENTS FOR RESPONSES TO THIS SOURCES SOUGHT NOTICE Please provide in your response to the following. The submission is limited to no more than 5 pages. Offeror's name, address, point of contact, email address, and phone number. 1. Offeror's interest in bidding on the solicitation when issued. 2. CAGE code and DUNS number if available. 3. Offeror's type of small business and Business Size (small business, 8(a), HUBZone, veteran owned small business, woman owned small business, or SDVOSB). 4. Offeror's Statement of capability (SOC) - include a statement demonstrating: The skills, equipment, and personnel required to perform the specified type of services are available, or can become available if the contract is awarded. Recent and relevant experience in providing sewage and septic services. The contractor should submit at least 2 examples from the last 5 years. • All interested contractors should notify this office in writing via email by 12:00 PM Pacific Time on 20 February 2023. Submit response and information: via EMAIL to laura.clasen@usace.army.mil and nairi.freeman@usace.army.mil. RESULT INFORMATION: Respondents will NOT be notified of the results of the evaluation. Firms responding to this sources sought notice, who fail to provide all the required information requested, will not be used to help by the government to make the acquisition decision, which is the intent of this sources sought announcement