Combined Synopsis/Solicitation
Circle CVI Software or equivalent in support of VA Portland Healthcare System Portland, Oregon
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs, for the VA Portland Healthcare System in Portland, Oregon, wants to renew yearly subscription licenses and remote support for Circle cvi42 heart-imaging software, or an equal product. It is set aside for small businesses, and the response due date is November 3, 2026, 1:00 PM Mountain. The deal is a base year plus two option years, awarded to the lowest price from a bidder that is an authorized seller of the software. More in the summary
A newer version of this notice was posted Oct 20, 2026. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov.
The Department of Veterans Affairs, for the VA Portland Healthcare System in Portland, Oregon, wants to renew yearly subscription licenses and remote support for Circle cvi42 heart-imaging software, or an equal product. It is set aside for small businesses, and the response due date is November 3, 2026, 1:00 PM Mountain. The deal is a base year plus two option years, awarded to the lowest price from a bidder that is an authorized seller of the software.
Who can bid (4)
- Small business under NAICS 541519 (size standard 150 employees); the set-aside is for small businesses (SAM.gov: Small Business Set Aside - Total)
- Be the original equipment manufacturer (OEM), or an authorized dealer, distributor or reseller of the software you offer, shown by documents from the OEM provided with your offer
- Be registered in the System for Award Management (SAM); no award goes to an unregistered business
Show all 4Show fewer
- Show your tax ID number and SAM Unique Entity ID in the offer
How to submit: Email to Contracting Officer Jennifer Robles at Jennifer.Robles1@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 20, 2026.
- Serious: Small business only; manufacturer authorization letter required. Only small businesses can bid, and you must be the manufacturer or an authorized seller of the software, with a signed OEM letter sent with your offer.
- Serious: An equal product must be Government-approved and fit the hospital's device network. A product other than Circle cvi42 must be ready to deploy now and behind the VA's Medical Device Isolation Architecture (MDIA, a protected network for medical devices), which needs an existing ERA; the documents do not say what ERA stands for.
- Worth checking: Lowest price decides the award. The award goes to one bidder on price alone, so every line must be priced and the offer must not leave any of the work out.
Show all 6Show fewer
- Worth checking: Technicians must be trained by the manufacturer. Any technicians you provide for the MRI and CT software need proof of training from the manufacturer of the software you offer.
- Minor: Option-year dates corrected by Amendment 0001. The original price schedule showed the base-year dates on the option lines; Amendment 0001 reissues the schedule with December 20, 2027 to December 19, 2028 for Option 1 and December 20, 2028 to December 19, 2029 for Option 2.
- Minor: Non-compliant offers are removed. Prices must be in the required format and offers missing documents may be dropped from evaluation.
Read from the notice and 4 attachments. Show which files.
- Amendment 36C26027Q0080 0001.pdf (read)
- 36C26027Q0080 0001_1.docx (read)
- S02 36C26027Q0080.pdf (read)
- 36C26027Q0080_1.docx (read)
Full summary
What they want
- Renew subscription licenses and support for Circle cvi42 MRI and CT postprocessing software (or an equal product) at the Portland VA Radiology Department
- Four priced lines for the base year and again for each option year: 4D Flow Evolve 1 Seat, Cardiac MR Evolve 3 Seats, Core CT Evolve 3 Seats, Strain Evolve 1 Seat (each line QTY 1.00 YR)
- Cardiac MR software for function, flow, angio and tissue mapping
- Coronary vessel and calcium-scoring licensing, which Amendment 0001 says to include in the Core CT Evolve line
- Associated services limited to manufacturer software maintenance, updates and remote technical support; labor and travel are included in the price
- Technicians who work on the software must have proof of training by the manufacturer of the offered software
- A service report for repair and maintenance work, 1 hard copy and 1 emailed copy, within 10 days after the work is done
- Delivery to VA Portland Health Care System, no later than December 19, 2027
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase order; brand name or equal
- Period of performance
- Base year December 20, 2026 to December 19, 2027, plus Option Year 1 (December 20, 2027 to December 19, 2028) and Option Year 2 (December 20, 2028 to December 19, 2029)
- Place of performance
- VA Portland Healthcare System, 3710 SW U.S. Veterans Hospital Road, Portland, OR 97239-2964; service may be performed remotely by telephone
- Estimated value
- Not stated
- How they'll choose
- Lowest price: one award to the lowest-priced offer that is responsible, technically acceptable, has a satisfactory past performance record, and a reasonable price within available funding
- Offers due
- November 3, 2026, 1:00 PM Mountain
- How to submit
- Email to Contracting Officer Jennifer Robles at Jennifer.Robles1@va.gov
What they'll judge offers on
- Price: total of all contract line item numbers (CLINs, the priced lines of the order), including option years; checked for reasonableness and balance across base and option years
- Responsibility (rated Acceptable or Not Acceptable): descriptive literature on the software and services, and the manufacturer authorization letter
- Past performance (rated Acceptable or Not Acceptable): CPARS (the government's contractor performance reporting system) and past performance references
What to include when you submit
- Send three parts: Part I the executed request for quote, Part II the price proposal, Part III responsibility information
- Part I: complete blocks 17a (including your SAM Unique Entity ID), 17b, 30a, 30b and 30c on Standard Form 1449 (SF 1449, the form you sign and return as your offer)
- Part II: enter unit and extended prices for every CLIN in the price schedule, in two decimal places only (for example $0.27), not handwritten
- Price all lines as a total all-inclusive price covering labor, overhead, profit and materials, and hold prices firm for 60 calendar days from the response due date
- If you offer an equal product, list it on the price schedule under 'If equal, list here' and give descriptive information so it can be evaluated
- Part III: include descriptive literature on the software and services, and an authorization letter from the manufacturer on its letterhead, signed and dated, or a statement that you are the manufacturer
- Include your tax ID number and SAM Unique Entity ID
- Acknowledge receipt of Amendment 0001
- You may also send your own quote with part numbers, descriptions and pricing in addition to the price schedule
- Send questions in writing by email; telephone inquiries will not be answered
Current contractor
No incumbent is named. Amendment 0001 says this is a renewal of existing licenses and support: 3 Cardiac MR, 3 Core CT, 1 Strain and 1 4D Flow license, expiring 12/19/2026.
Not in the notice text
- Government's estimate or price ceiling is not given; the documents say the quoted price must not exceed 'the stated contractor's price schedule', and no amount is shown
- How many past performance references to send, and what recency or size they need, is not stated
- No deadline for questions is given; questions go by email to the contracting officer
- What 'ERA' means and how a bidder proves it for an equal product is not explained in the documents
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 541519
- How to submit, from the AI summary: Email to Contracting Officer Jennifer Robles at Jennifer.Robles1@va.gov. Check it in the notice before you send anything.
- SAM.gov has no description for this notice beyond its title. The work is described in its attachments, listed under Notice details.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- DA10 · IT and Telecom – Business Application/Application Development Software as a Service
- Business type
- IT, software & telecom (FedReady's grouping, from NAICS 541519)
- Versions
3 versions have been posted, newest first.
- Oct 20, 2026 · Amendment 0002Due Nov 3, 2026
- Oct 20, 2026 · Amendment 0001 (this version)Due Nov 3, 2026
- Oct 15, 2026 · Combined Synopsis/SolicitationDue Nov 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
.
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