Sources Sought
NAVSUP HQ & BSC Shredding Services FY27
Department of Defense · Department of the Navy
AI summaryNAVSUP HQ & BSC Shredding Services FY27 (A033291) is a sources sought notice, also called a request for information (RFI): the Navy is asking firms to send a capability statement, not a bid. It covers secure paper and media shredding at Naval Support Activity Mechanicsburg, PA, for an estimated one year plus four option years. Responses are due November 4, 2026, 1:00 PM Eastern. More in the summary
Market research, not a bid. Replying is free and tells Department of the Navy who could do this work. Send a short reply to the contracting contact; no price is needed. See the contact
AI summary Beta
NAVSUP HQ & BSC Shredding Services FY27 (A033291) is a sources sought notice, also called a request for information (RFI): the Navy is asking firms to send a capability statement, not a bid. It covers secure paper and media shredding at Naval Support Activity Mechanicsburg, PA, for an estimated one year plus four option years. Responses are due November 4, 2026, 1:00 PM Eastern.
How to submit: Email to carmen.a.greenwood2.civ@us.navy.mil. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (6)
From the version posted Oct 26, 2026.
- Worth checking: Information request only, not a bid. This notice does not ask for offers or prices to be evaluated; any later solicitation would be posted separately, and responding is not required to bid later.
- Worth checking: Small business size and subcontracting limit. The Navy asks how you will comply with the limitations on subcontracting rule, which limits how much of the work a small business can pass to others, and asks about your ability to perform more than 50% of the effort.
- Worth checking: Background checks and base access for every worker. Staff need fingerprints, a background form (SF-85), a CAC, and antiterrorism, CUI and OPSEC training; the statement of work lists most of these within 20 or 30 days of award, and it adds delay risk if paperwork is late.
Show all 6Show fewer
- Worth checking: Strict shredding standard for CUI. Cross-cut particles can be no larger than 1 x 5 mm, and pulverizers need a security screen of 3/32 inch or finer, so the equipment must meet this standard.
- Minor: Fixed pickup schedule. HQ barrels are emptied every other Tuesday at 1:00 PM (or a time coordinated with the Government), so the schedule is fixed.
- Minor: Publicity limits. Contractors may not release information about the work, including marketing materials or case studies, without written approval from the contracting officer.
Read from the notice and 2 attachments. Show which files.
- RFI HQ BSC Shredding Services FY 27 Requirement Statement of Work.pdf (read)
- RFI Past Performance Information Form.docx (read)
Full summary
What they want
- Provide 35 locked 64-gallon shredding barrels at NAVSUP HQ (Building 309) and empty them every other Tuesday at 1:00 PM
- Provide 19 locked 64-gallon barrels at NAVSUP Business Systems Center (BSC) Buildings 312 and 409, emptied every other month (six times per year)
- Shred on site with a Government security representative present, to a particle size of 1 x 5 mm or smaller for cross-cut shredding
- Keep a documented chain of custody and protect sensitive information such as Controlled Unclassified Information (CUI)
- Give a Certificate of Destruction after each service
- Meet base access, background check, antiterrorism, CUI and operations security (OPSEC) training rules for contractor staff
- Period of performance
- Estimated 28 December 2026 to 27 December 2027 plus four 12-month option periods (about 5 years if all options are used)
- Place of performance
- Naval Supply Systems Command Headquarters (Buildings 214, 407 and 309) and Business Systems Center (Buildings 409 and 312), 5450 Carlisle Pike, Mechanicsburg, PA 17050-2411
- Estimated value
- Not stated
- Offers due
- November 4, 2026, 1:00 PM Eastern
- How to submit
- Email to carmen.a.greenwood2.civ@us.navy.mil
- Page limits
- Capability statement: 4 pages total, including the cover sheet and past performance information (searchable PDF, 8.5 x 11 paper, 12 point font minimum). Feedback on the statement of work has no page limit.
What to include when you submit
- Send a searchable PDF capability statement of no more than four pages, in this order: cover sheet, then capabilities statement, then past performance
- Cover sheet: company name and address, Unique Entity ID, DUNS number and CAGE code, point of contact with phone and email, business size and socio-economic status (SDVOSB, VOSB, HUBZone, WOSB, large business, etc.)
- Show how you meet or exceed each statement of work requirement, and explain any you cannot meet
- Give feedback on the statement of work: anything vague or needing clarification, any questions, or reply N/A
- State whether your company is small under NAICS 561990 and how you comply with the limitations on subcontracting rule (13 CFR 125.6)
- List any federal contract or schedule you hold that covers this work, with contract numbers, and say whether the services are on it
- Pricing is welcome but is used only for market research
- Past performance: one reference on the attached Past Performance Information Form, within the past five years, stating prime or subcontractor, contract or task order number and vehicle, final price, dates of performance and project location
- Explain your ability to perform more than 50% of the effort yourself, and say whether you have managed a team of subcontractors and how many
After award, you must have
- Contractor employees must be U.S. citizens (or U.S. permanent residents with at least 3 years of legal U.S. residency, per the non-sensitive duties rule) and be ready for a Common Access Card (CAC), the Defense Department ID card From RFI HQ BSC Shredding Services FY 27 Requirement Statement of Work.pdf:
…a. Be citizens of the U.S…
- Employees need a favorable T1 background investigation (or equivalent) with an FBI fingerprint check before getting installation access From RFI HQ BSC Shredding Services FY 27 Requirement Statement of Work.pdf:
Must be either a U.S. citizen or a U.S. permanent resident with a minimum of 3 years of legal residency…
- Shredding must be done on site with a designated security representative present, which means the shredding equipment must come to the base From RFI HQ BSC Shredding Services FY 27 Requirement Statement of Work.pdf:
All shredding will occur on site with designated security…
Not in the notice text
- No set-aside is stated on SAM.gov; whether a future solicitation would be set aside for small business is not stated
- The statement of work is a draft; the point of contact is listed as TBD
- The contract type, the Government's estimate and the evaluation method are not stated
- The statement of work numbers its sections 8 then 10 and has no section 9, so check whether anything was left out
- Building 214 and Building 407 are listed as places of performance, but only Buildings 309, 312 and 409 have barrel counts
Eligibility and how to respond
- No set-aside. Any business can reply: this is market research, and no bid is being taken yet.
- To respond, send a short reply to the contracting contact near the top of this page. No price is needed.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Sources Sought
- Office
- NAVSUP FLT LOG CTR Norfolk, VA
- Business type
- Administrative & staffing support (FedReady's grouping, from NAICS 561990)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
Terms on this notice: Sources sought notice
Full notice text from SAM.gov
REQUEST FOR INFORMATION THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or Request for Quote (RFQ) or a promise to issue an RFP or RFQ in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, the Navy is not at this time seeking proposals and will not accept unsolicited proposals. Respondees are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFP/RFQ, if any is issued. 1.0 Description The NAVSUP Fleet Logistics Center Norfolk Regional Directorate Contracting Department is seeking information from interested contractors capable of secure documents and media destruction services for NAVSUP Headquarters and Business Systems Center at Naval Support Activity Mechanicsburg, PA. The contractor shall provide all personnel, equipment, transportation, containers, and other resources necessary to securely collect, transport, destroy, and dispose of designated materials in accordance with applicable federal, Department of Defense, Department of the Navy, and local requirements. Please see the attached draft Statement of Work (SOW), which details the types of tasks and deliverables that contractors will be required to perform under the contract. 2.0 Requirements It is anticipated that this requirement, if solicited, will be under NAICS code 561990. 3.0 Requested Information It is requested that interested parties respond to this posting via email to carmen.a.greenwood2.civ@us.navy.mil no later than 01:00 PM ET Wednesday, 4 November 2026. Responses should include a capability statement not to exceed four (4) pages in a searchable PDF file, 8.5 x 11 paper with a minimum 12 point font size. The page limit is inclusive of the cover sheet and past performance information. Responses from interested parties shall include the following information in the specified order below: Cover Sheet that includes: - Company name and address - Unique Entity ID, DUNS number and CAGE Code - Point of contact with corresponding phone number and e-mail address - Business Size and socio-economic classification status of the company, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. Capabilities Statement should include: demonstrating the requisite skills, resources and capabilities necessary to perform the requirements of the SOW. A narrative statement demonstrating the primary nature of your business and company’s capability to execute this requirement. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. Please review the list of SOW requirements. Interested parties are encouraged to provide feedback on the SOW to include identifying any areas of the SOW that seem vague, need clarification and/or ask questions about the requirements (no page limitation). If none, please reply as N/A. Is your company considered small under the NAICS code identified in this RFI? Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? Are there are contracts/ strategic sourcing vehicles (Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract) the company currently holds for which this requirement would be within scope, please provide the contract number. Are the solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract. If so, please provide the contract number(s). General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. What type of work the company has performed in the past in support of the same or similar requirements for DoD/ DON. Provide contract numbers if applicable. If the company has managed a task of this complexity and nature before. If the company has managed a team of subcontractors, and if so, how many. The specific technical skills the company possesses which ensure capability to perform the requirements. Explanation of the company’s ability to perform greater than 50% of the efforts required. Past Performance Information Form (See Paragraph 4.0) 4.0 Past Performance Interested contractors can provide one (1) past performance response in accordance with the attachment titled “Past Performance Information Form”. Contracts/efforts must be within the past five (5) years and the discussion must include the applicable contract or task order number and contract vehicle, clearly state if the responder was a prime or subcontractor under the effort, final contract price, dates of performance, and project location(s) with a brief description of the effort and a detailed explanation demonstrating the relevance of the contract(s) or effort(s) to the requirements in the SOW. 5.0 Industry Discussions NAVSUP Fleet Logistics Center Regional Directorate Contracting Department representatives may or may not choose to meet with potential offerors. Such discussions would only be intended to get further clarification of potential capability to meet the requirements, especially any certification risks. 6.0 Summary All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.