Combined Synopsis/Solicitation
B41 Isolation Valve Installation
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (VA), Network Contracting Office 16, is asking for quotes under solicitation 36C25627Q0081 from certified service-disabled veteran-owned small businesses (SDVOSBs) only. The job is to supply and install (1) 4” steam isolation valve and (1) 2” condensate isolation valve at the Central Arkansas Veterans Healthcare System in North Little Rock, AR. The response due date is November 9, 2026, 12:00 PM Central; work is to take 30 days from the notice to proceed (NTP), under a firm-fixed-price (FFP) contract: one set price, whatever the work ends up costing. More in the summary
AI summary Beta
The Department of Veterans Affairs (VA), Network Contracting Office 16, is asking for quotes under solicitation 36C25627Q0081 from certified service-disabled veteran-owned small businesses (SDVOSBs) only. The job is to supply and install (1) 4” steam isolation valve and (1) 2” condensate isolation valve at the Central Arkansas Veterans Healthcare System in North Little Rock, AR. The response due date is November 9, 2026, 12:00 PM Central; work is to take 30 days from the notice to proceed (NTP), under a firm-fixed-price (FFP) contract: one set price, whatever the work ends up costing.
Who can bid (5)
- Certified SDVOSB listed in the Small Business Administration (SBA) certification database at the time of offer and at award; quotes from other business categories are not accepted
- Meet the small business size standard for NAICS 238220 ($19M)
- Return the signed VAAR 852.219-75 limitations on subcontracting certificate with your quote; quotes without it are ineligible
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- All valid licenses needed for the work in the Scope of Work (the documents do not name specific licenses)
- Active System for Award Management (SAM) registration; the solicitation lists provision 52.204-7 and says representations and certifications are completed through SAM
How to submit: Email to joseph.warren@va.gov. Email subject line: RFQ 36C25627Q0081 – B41 Isolation Valve Installation (request for quotes). Email size is limited to 5 megabytes (MB) but multiple emails are allowed; no fax or postal mail.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 22, 2026.
- Serious: Only certified SDVOSBs can bid. Quotes from firms that are not certified service-disabled veteran-owned small businesses in the SBA database are not accepted, and the firm must also meet the NAICS size standard.
- Serious: Subcontracting certificate must come with the quote. Leaving out the signed VAAR 852.219-75 certificate makes the quote ineligible, so there is no chance to fix it after quotes are due.
- Worth checking: Subcontracting limit is stated two ways. The quote instructions ask for a plan showing the prime does at least 50% of personnel cost, while the checked box in clause 852.219-75 is the 75% special trade limit; ask the contracting officer which applies. The instructions also call the certificate Section C.7, but it is clause C.8.
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- Worth checking: Site visit on November 3, 2026. A site visit is set for 9:30 AM (no time zone given) at the Eugene J. Towbin Healthcare Center. The documents do not say attendance is required, so confirm with the site contact, Justin Harper.
- Worth checking: Evaluation method is described two ways. The instructions say lowest price technically acceptable, but clause 52.212-2 says award goes to the quote most advantageous to the Government, price and other factors considered; ask the contracting officer how quotes will be ranked.
- Worth checking: Underground steam line work. The VA says it lacks a welder who can weld underground, so the work needs a pipefitter able to install steam valves in an excavation near live campus steam lines.
- Worth checking: Work period is 30 days from the notice to proceed. The whole job, including excavation, valve installation and backfill, must fit in that window, and an acceptable schedule must be given to the COR and CO before work starts.
- Minor: Different solicitation number in the technical factor. Factor 1 refers to 36C25626Q1108 alongside the statement of work, not 36C25627Q0081; ask the contracting officer whether it is a typo.
- Minor: Price schedule names B58, title names B41. The price schedule line says B58 Isolation Valve Installation while the title and statement of work say B41; the valves go in front of B58.
- Minor: Delivery location differs from the work site. The statement of work lists a delivery location in Little Rock, while the work is at the North Little Rock campus; confirm where materials go.
Read from the notice and 1 attachment. Show which files.
- 36C25627Q0081.docx (read)
Full summary
What they want
- Supply and install (1) 4” steam and (1) 2” condensate isolation valve in front of B58, with all tools, labor, personnel, transportation and supervision
- Clean up and extend the existing excavation so the valves can be installed
- Expose and remove the lids of the concrete vaults in all excavation, then set the lids back in place after the valves are installed
- Backfill the excavations with proper compaction equipment and methods, following VA TIL Sections 31 20 00 and 31 20 11 for trenching, backfilling and compaction
- Provide ditch protection for all excavations, identify buried utilities and obstructions before digging, and keep the concrete lids from being damaged
- Give the contracting officer's representative (COR) and the contracting officer (CO) an acceptable schedule before work starts
- Work during normal business hours, 8:00AM-4:30PM, unless otherwise coordinated; schedule any deliveries 48 hours in advance
- Exclusions listed: overtime, repairs of below grade utilities, replacement of broken concrete tunnel lids, and sod / landscape
- Contract type
- Firm-fixed-price (FFP)
- Period of performance
- 30 days from the Notice to Proceed
- Place of performance
- Eugene J. Towbin Healthcare Center, Central Arkansas Veterans Healthcare System, 2200 Fort Roots Drive B69 & B170 North Entrance, North Little Rock, AR 72114
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA: the lowest-priced quote that meets the technical requirements), per the instructions addendum. Clause 52.212-2 separately says award goes to the quote most advantageous to the Government, price and other factors considered.
- Offers due
- November 9, 2026, 12:00 PM Central
- How to submit
- Email to joseph.warren@va.gov. Email subject line: RFQ 36C25627Q0081 – B41 Isolation Valve Installation (request for quotes). Email size is limited to 5 megabytes (MB) but multiple emails are allowed; no fax or postal mail.
What they'll judge offers on
- Technical Capability: how well the quote meets or exceeds the Government's requirements in the solicitation and the statement of work
- Price: checked for reasonableness, completeness and fairness against the Independent Government Cost Estimate and other quotes
- Completion of VAAR 852.219-75 (the VA limitations on subcontracting certificate of compliance)
What to include when you submit
- Volume I (Technical): describe your capability to provide all personnel, labor, materials, equipment, utilities, miscellaneous items and all valid licenses for the work in the Scope of Work
- Volume II (Price): complete all pricing in the B.2 price schedule (item 0001, quantity 1.00, unit SV); contract line item numbers (CLINs, the priced lines of the order) without pricing will not be evaluated for award
- Volume III: complete, sign and return the VAAR 852.219-75 certificate, filled in with the percent of the cost of contract performance (excluding materials) you will perform with your own employees
- Volume III also needs a plan showing the SDVOSB prime (alone or with similarly situated SDVOSB subs) will perform at least 50% of the cost for personnel on the contract, including how the prime self-performs primary and vital tasks
- Include the solicitation number, your name, address, telephone number and unique entity ID (UEI), and a statement of how far you agree with all terms, conditions and provisions of the solicitation
- Attachments must be readable in Microsoft Office or Adobe PDF
- Hold your prices firm for 60 calendar days from the date offers are due
- Send questions by email only, to joseph.warren@va.gov, by 3:00 PM Central on November 4, 2026; phone calls are not accepted for questions
After award, you must have
- Contractor personnel must pass a VA background investigation at the risk level set for the work (the risk level table in the clause is not filled in) From 36C25627Q0081.docx:
Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation…
- Each contract employee reads and signs the Contractor Rules of Behavior and gives the original signature page to the COR From 36C25627Q0081.docx:
Each contract employee will be required to read and sign the Contractor Rules of Behavior and provide the original signature page to the COR.
Not in the notice text
- Whether site visit attendance is required, and the time zone for the 9:30 AM start, are not stated.
- The wage rule is not clearly stated: the documents list the Service Contract Labor Standards clause and Wage Determination No. 2015-5117 Rev No 32 dated 8/22/2026, but the wage determination text isn't included and Davis-Bacon is not mentioned.
- Which subcontracting limit applies (50% of personnel cost in the instructions or the 75% special trade box in clause 852.219-75) is unclear.
- The risk and sensitivity level for worker background investigations is not filled in.
- The Government's estimate for this job is not given.
- Which specific licenses are needed for the work is not stated.
Eligibility and how to respond
- Only service-disabled veteran-owned small businesses (SDVOSBs) certified through SBA's VetCert can bid as the prime contractor. Not certified through VetCert yet? Apply on VetCert (SBA), or start with the SDVOSB guide. More open service-disabled veteran-owned set-asides under NAICS 238220
- How to submit, from the AI summary: Email to joseph.warren@va.gov. Email subject line: RFQ 36C25627Q0081 – B41 Isolation Valve Installation (request for quotes). Email size is limited to 5 megabytes (MB) but multiple emails are allowed; no fax or postal mail. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 256-Network Contract Office 16 (36C256), Ridgeland, MS
- Product/service code
- N048 · Installation of Equipment – Valves
- Business type
- Construction & renovation (FedReady's grouping, from NAICS 238220)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open SDVOSB set-aside contracts
Terms on this notice: Solicitation, SDVOSB (service-disabled veteran-owned small business), Set-aside
Full notice text from SAM.gov
Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) (FAR) subpart 12.2, Solicitation, Evaluation, and Award as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) FAR Deviation JAN 2026 (eff. 01/22/2026) VAAR DEVIATION FEB 2026 (eff. 03/17/2026) VAAM Alert 26-02 (eff. 10/28/2025) Acquisition Policy Flash 26-26 eff. 03/17/2026) 4. This solicitation is for Building 41 Isolation Valve Installation and the solicitation number is 36C25627Q0081. This solicitation is a 100% SDVOSB set-aside, and the Government anticipates awarding a firm-fixed price contract from this solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $19M. The FSC/PSC is N048 Installation Of Equipment- Valves. The Central Arkansas Veterans Healthcare System is seeking to purchase the service for isolation Valves installed for steam and condensate lines IAW with attached statement of work. All interested companies shall provide quotations for the following: Supplies/Services: See Section B.2, Cost/Price Schedule Place of Performance/Place of Delivery Address: Eugene J. Towbin Healthcare Center Central Arkansas Veterans Healthcare System 2200 Fort Roots Drive B69 & B170 North Entrance North Little Rock, AR 72114 Site Visit is scheduled for November 03, 2026 at 9:30am. POC for site visit is Justin Harper at Justin.Harper2@va.gov. See attached statement of work for location. All questions are due by November 4, 2026 3PM CST. All quoters shall submit the following: Quotes should be emailed to joseph.warren@va.gov and received no later than 12:00 PM CST, November 09, 2026. Email subject line shall include, RFQ 36C25627Q0081 B41 Isolation Valve Installation . Quotes shall be submitted IAW Provision 52.212-1 Instruction to Offerors. Point of Contact Joseph Warren Contracting Officer joseph.warren@va.gov