Solicitation
3D Image Reconstruction and Case Planning Services
Department of Veterans Affairs
AI summarySolicitation 36C24826Q1057 (3D Image Reconstruction and Case Planning Services): the Department of Veterans Affairs, Network Contracting Office 8, wants a business to turn computerized tomography (CT) scans from the Malcom Randall VA Medical Center in Gainesville, FL into 3D images for planning blood-vessel (endovascular) procedures. The work is done off-site at the contractor's own facility. It is a total small business set-aside for a firm-fixed-price (FFP: one set price, whatever the work ends up costing) order, with one base year starting December 22, 2026 plus four one-year options. Amendment 0002 sets the response due date at November 9, 2026, 4:30 PM ET. More in the summary
AI summary Beta
The notice looks incomplete: The middle of the RFQ (the rest of the performance work statement, contract clauses, and the instructions to bidders and evaluation provisions) was attached but not read; the full text is on SAM.gov. Amendment 0002 and the Business Associate Agreement were also only partly read. Check the attachments on SAM.gov.
Solicitation 36C24826Q1057 (3D Image Reconstruction and Case Planning Services): the Department of Veterans Affairs, Network Contracting Office 8, wants a business to turn computerized tomography (CT) scans from the Malcom Randall VA Medical Center in Gainesville, FL into 3D images for planning blood-vessel (endovascular) procedures. The work is done off-site at the contractor's own facility. It is a total small business set-aside for a firm-fixed-price (FFP: one set price, whatever the work ends up costing) order, with one base year starting December 22, 2026 plus four one-year options. Amendment 0002 sets the response due date at November 9, 2026, 4:30 PM ET.
Who can bid
- Small business under NAICS 621512 (the RFQ shows a $19 Million size standard); the SAM.gov set-aside is Small Business Set Aside - Total
- Staff assigned to the work hold a full and unrestricted license in a U.S. state, territory, commonwealth or the District of Columbia, if applicable
- Contractor and staff can speak, understand, read and write English fluently
Things to watch (6)
From the version posted Oct 26, 2026.
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists a set-aside for small businesses, but the solicitation the AI read says no set-aside. Ask the contracting officer which applies before you bid.
- Serious: Total small business set-aside. Only small businesses can bid. The RFQ shows a $19 Million size standard for NAICS 621512, and the contents list a VA clause limiting how much a small business may subcontract (its percentages were not read).
- Worth checking: Strict VA data security, privacy and breach liability. You must follow VA cybersecurity rules (VA Handbook 6500.6), sign a Business Associate Agreement profile, and pay liquidated damages (preset money damages) if VA sensitive personal information is breached through your fault.
Show all 6Show fewer
- Worth checking: Fast turnaround for urgent cases. The quality plan measures availability of 3D files for urgent cases, usually within 24-48 hours, at a 99% compliance level, so you need staff and systems ready for rush work.
- Minor: Specific image exchange and access setup. Records move through the Medicom Imagex exchange service, and you must give VA providers password-protected online access to the images and software, limited to the provider who asked for the case.
- Minor: Five-year commitment at fixed unit prices. You price the base year and all four option years up front. The VA decides each year whether to exercise the option.
Read from the notice and 9 attachments. Show which files.
- S06 - 36C24826Q1057 0002_Extend RFQ Close Date and Update PWS Section 6.8.pdf (read)
- S06 - 36C24826Q1057 0001_Extend RFQ Close Date until 10.28.2026.pdf (read)
- S02 - 36C24826Q1057_Request for Quotations_3D Image Reconstruction and Case Planning Services.pdf (read)
- S02 - Attachment D.1 - Quality Assurance Surveillance Plan QASP.pdf (read)
- S02 - Attachment D.2 Contractor Certification.pdf (read)
- S02 - Attachment D.3 - Organizational Conflict of Interest.docx (read)
- S02 - Attachment D.4 - Contractor Rules of Behavior.pdf (read)
- S02 - Attachment D.5 - Business Associate Agreement.pdf (read)
- S02 - Attachment D.6 - Past Performance Questionairre.pdf (read)
Full summary
What they want
- Receive VA patient CT scan data electronically through the bi-directional Medicom Imagex exchange service and check that the data quality is valid
- Create multiplanar reformatting (re-slicing the scan in several planes) and a 3D reconstruction tool for endovascular case planning, using the contractor's proprietary software
- Give the requesting VA providers secure, password-protected online access to the original images, reformatted data, 3D images and software
- Handle rush and emergency cases; the quality plan expects urgent cases to be available usually within 24-48 hours
- Provide software updates and technical support during regular business hours, online or by telephone
- Protect VA patient data under VA cybersecurity and privacy rules, the Health Insurance Portability and Accountability Act (HIPAA, the federal patient-privacy law) and a Business Associate Agreement
- Base year volume: QTY 100 CS (cases) of 3D image reconstruction and case planning, plus QTY 21 CS of rush/emergency procedures
- Contract type
- Firm-fixed-price (FFP), priced per case (CS) on line item numbers (LINs)
- Period of performance
- 1 base year (December 22, 2026 to December 21, 2027) plus 4 one-year options, through December 21, 2031 if all are exercised
- Place of performance
- Off-site at the contractor's facility; SAM.gov lists Gainesville, FL. The buying site is the Malcom Randall VA Medical Center, 1601 SW Archer Road, Gainesville, FL 32610
- Estimated value
- Not stated
- Offers due
- November 9, 2026, 4:30 PM ET
What to include when you submit
- Fill in the LIN pricing table for every line: unit price and annual amount for the base year and each option year, plus the grand total
- Complete the offeror blocks on the Standard Form 1449 (SF 1449, the form you sign and return as your offer): blocks 12, 17, 23, 24 and 30
- List the amendments you received in the acknowledgment-of-amendments table (Amendments 0001 and 0002)
- Send an organizational conflict of interest certification statement, with matching statements for any consultants and subcontractors you name
- Have your past performance references fill out the past performance questionnaire (Attachment D.6, Volume 3 - Past Performance) and email it to the contracting officer
After award, you must have
- Contractor staff complete VA privacy and security training and sign the VA Rules of Behavior within five business days of contract award From S06 - 36C24826Q1057 0002_Extend RFQ Close Date and Update PWS Section 6.8.pdf:
VA RoB for Organizational Users within five (5) business days of contract…
Not in the notice text
- The middle of the RFQ (the rest of the performance work statement, contract clauses, and the instructions to bidders and evaluation provisions) was attached but not read; the full text is on SAM.gov. Amendment 0002 and the Business Associate Agreement were also only partly read
- How quotes are submitted (email or portal), page limits, how the quote is split into volumes, and the evaluation factors are not in the text read
- When Attachment D.2 (Contractor Certification), D.4 (Contractor Rules of Behavior) and D.5 (Business Associate Agreement profile) must be returned is not stated
- The Government's estimate or any dollar value is not stated
- The share of the work a small business prime must perform itself under the subcontracting limits clause was not read
- The RFQ sets the question deadline at September 23, 2026, 12:00 PM ET, and Amendment 0002 says no additional questions will be addressed; an amendment answering vendor questions is forthcoming
- Turnaround times in the performance work statement beyond the quality plan's 24-48 hours for urgent cases were not read
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 621512
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- 248-Network Contract Office 8 (36C248), Tampa, FL
- Product/service code
- Q701 · Specialized Medical Support
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621512)
- Versions
3 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0002 (this version)Due Nov 9, 2026 (changed)
- Oct 8, 2026 · Amendment 0001Due Oct 28, 2026 (changed)
- Sep 15, 2026 · SolicitationDue Oct 12, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The contractor shall provide services necessary to perform off-site Three Dimensional (3D) Image Reconstruction and Case Planning Services to eligible beneficiaries of North Florida/South Georgia VA Healthcare system, Malcom Randall VA Medical Center (hereinafter referred to as VAMC) off-site at the contractor’s facility. The specific services to be performed include the acquisition, upload and assessment of quality of digital Computerized Tomography (CT) Scan images, multiplanar reformatting of digital data, and production of a 3D reconstruction tool for use in case planning for endovascular procedures. The contractor shall provide 3D Image Reconstruction and Case Planning services in accordance with the Performance Work Statement (PWS).
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