Solicitation
Bemidji Area Wide Teleradiology Services for Diagnostic Interpretation of Radiologic Studies
Department of Health and Human Services · Indian Health Service
AI summaryOnly small businesses can bid on solicitation 75H70527R00001 from the Indian Health Service (IHS), Bemidji Sub-Area. It wants remote reading of radiology images (teleradiology) for the Red Lake and Cass Lake hospitals in Minnesota. The contract is firm-fixed-price (FFP: one set price per study, whatever the work ends up costing). The base year starts April 1, 2027, with four one-year options, and the response due date is November 13, 2026, 1:00 PM Central. The yearly study counts are unclear: Option Year Two's schedule lines differ from the other years and from the performance work statement. More in the summary
AI summary Beta
The notice looks incomplete: Part of the middle of the RFP and of Amendment 0001 was attached but not read, including Section E (the evaluation text, FAR 52.212-2) and parts of the clauses. Check both on SAM.gov. Check the attachments on SAM.gov.
Only small businesses can bid on solicitation 75H70527R00001 from the Indian Health Service (IHS), Bemidji Sub-Area. It wants remote reading of radiology images (teleradiology) for the Red Lake and Cass Lake hospitals in Minnesota. The contract is firm-fixed-price (FFP: one set price per study, whatever the work ends up costing). The base year starts April 1, 2027, with four one-year options, and the response due date is November 13, 2026, 1:00 PM Central. The yearly study counts are unclear: Option Year Two's schedule lines differ from the other years and from the performance work statement.
Who can bid (10)
- Small business. The contract is a total small business set-aside, so only small businesses can bid.
- Limitations on subcontracting (FAR 52.219-14) applies, so proposed subcontracting arrangements must comply with it.
- Every interpreting radiologist is board certified or board eligible by the American Board of Radiology or an equivalent institution.
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- Radiologists must be licensed to practice in Minnesota (Amendment 0001 vendor answer). The PWS also asks for an active, unrestricted license and a teleradiology certification per Minnesota requirements.
- Radiologists have at least two years of experience in teleradiology.
- The contractor is accredited by The Joint Commission or another relevant accreditation organization.
- At least two radiologists with MQSA certification who can read mammography.
- Radiologists have no sanctions from Medicare, Medicaid or other federal agencies.
- SAM registration with all required information.
- A HIPAA-compliant, FDA-approved teleradiology platform.
How to submit: Email the complete proposal to mary.simon2@ihs.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
From the version posted Oct 22, 2026.
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists a set-aside for small businesses, but the solicitation the AI read says no set-aside. Ask the contracting officer which applies before you bid.
- Serious: Small businesses only; limits on subcontracting apply. Only small businesses can bid. FAR 52.219-14 (limits on how much work can go to subcontractors) applies, and a further amendment will add it to the solicitation, so a partner cannot do all the reads.
- Serious: Minnesota-licensed, board-certified radiologists with two years of teleradiology. Every reading radiologist must meet these, plus IHS credentialing, so a firm without a staffed roster cannot bid.
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- Serious: Joint Commission accreditation and two MQSA mammography radiologists. The contractor must be accredited and have at least two radiologists certified under the Mammography Quality Standards Act (MQSA). The contractor also supplies the Lead Interpreting Physician for both hospitals' mammography programs.
- Worth checking: Vendor answers conflict on whose past performance counts. One answer says the Government will consider a teaming partner's or subcontractor's past performance; a later answer says it must come from the company submitting the proposal. Ask the contracting officer which governs.
- Worth checking: Study quantities are unclear. Option Year Two's schedule lines show 8550 general radiology, 1920 ultrasound and 4450 CT, while the other years show 10,500, 2,500 and 2,400. The vendor answers say to use the performance work statement (PWS: the task document), and MRI is not required.
- Worth checking: Guaranteed minimum is $10K. This indefinite-delivery/indefinite-quantity (IDIQ) contract guarantees only $10K, and quantities are estimates for pricing, so the work actually ordered can be well below the schedule.
- Worth checking: STAT studies in 30 minutes, around the clock. A hospital runs 24 hours a day, seven days a week, and STAT (urgent) studies need a signed report in 30 minutes at 95% compliance.
- Worth checking: Interfaces are at the contractor's cost. Connecting to each hospital's picture archiving and communication system (PACS: the image storage system) and health records must be built and kept up. The Government pays nothing extra.
- Minor: IHS credentialing begins 90 days before entry on duty. Radiologists cannot read until credentialed and privileged, so the lead time matters for a staffing plan.
- Minor: Breaches reported within one hour. The Business Associate Agreement requires reporting suspected or confirmed breaches of patient information within one hour of discovery.
- Minor: Echocardiogram turnaround is stated two ways. The standards table lists 24 hours preferred and 48 hours required but measures 95% compliance with the 24-hour requirement. Section 7 says routine echocardiograms shall be done within 24 hours.
Read from the notice and 6 attachments. Show which files.
- RFP 75H70527R00001 AMENDMENT 0001.pdf (read)
- RFP 75H70527R00001 Amendment 0001 vendor questions.docx (read)
- Business Associate Agreement RFP 75H70527R00001 Area Wide Teleradiology.pdf (read)
- RFP 75H70527R00001 Area Wide Teleradiology.pdf (read)
- SF30-16c.pdf (read)
- Instruction to Offerors Letter Bemidji Area Wide Teleradiology Services.pdf (read)
Full summary
What they want
- Remote reading and signed reports for the Red Lake and Cass Lake IHS hospitals: X-rays (general radiology), ultrasound, CT scans (computed tomography), mammography, DEXA scans (bone density) and echocardiograms (heart ultrasound). Routine and STAT (urgent) studies, with after-hours, weekend and holiday coverage. MRI will not be required.
- Study counts are unclear. Base year in the schedule: 10,500 Each general radiology, 2,500 Each ultrasound, 2,400 Each CT, 96 Each echocardiograms, 200 Each DEXA, 1,100 Each mammography. Option Year Two lines show 8550, 1920 and 4450 Each for general radiology, ultrasound and CT. Vendor answers say to use the performance work statement.
- Meet turnaround times with 95% compliance: STAT studies in 30 minutes; routine studies and mammography in 24 hours preferred and 48 hours required; routine echocardiograms in 24 hours. Phone the site clinician within 1 hour of a critical finding.
- Use a HIPAA-compliant (patient privacy law), FDA-approved teleradiology platform. It needs a DICOM (standard medical image format) system that connects to each hospital's image and health record systems, at the contractor's cost. Protect data under federal information security rules.
- Complete an Interconnection Security Agreement and a Business Associate Agreement (BAA: a promise to protect patient health information) with IHS before any work on the contract starts.
- Provide a mammography Lead Interpreting Physician for both hospitals and at least two radiologists with Mammography Quality Standards Act (MQSA) certification. Give quality control records each quarter and be available by phone during the annual three-day MQSA inspection.
- Report to the contracting officer's representative (COR: the Government's monitor). That means a monthly service volume report, a quarterly roster of credentialed radiologists, quarterly meetings, and 20 peer case reviews (over-reads) per hospital every six months.
- Train and support IHS staff on the platform within 14 days of the contract award date, and invoice monthly through the Treasury's Invoice Processing Platform (IPP), priced per study.
- Contract type
- Firm-fixed-price, indefinite-delivery/indefinite-quantity (IDIQ): orders placed as needs arise. Task orders are firm fixed price. Requirements type; pricing is per study as in the bid schedule.
- Period of performance
- Base year April 1, 2027 to March 31, 2028, plus four one-year options through March 31, 2032 (five years if all are used)
- Place of performance
- Reading is done remotely for Red Lake Service Unit (24760 Hospital Drive, Red Lake, MN 56671) and Cass Lake Service Unit (425 7th Street NW, Cass Lake, MN 56633). SAM.gov lists Bemidji, MN.
- Estimated value
- Maximum contract value not to exceed 5M across all task orders; minimum guarantee $10K (these are the IDIQ ceiling and floor, not a Government estimate)
- Offers due
- November 13, 2026, 1:00 PM Central
- How to submit
- Email the complete proposal to mary.simon2@ihs.gov
What they'll judge offers on
- Technical Approach and Staffing
- Past Performance (20% of the evaluation, per the Amendment 0001 vendor answers; three references requested)
- Price (per study, as in the bid schedule)
What to include when you submit
- Standard Form 1449 (SF 1449: the commercial solicitation form you sign and return as your offer): complete blocks 12, 17 and 30.
- Complete Section B.1, Contract Administration Data, and Section B.5, the bid schedule of prices. Price each line per study, not per hour.
- Respond to the Section E evaluation (FAR 52.212-2) on Technical Approach and Staffing, Past Performance and Price.
- Send a Word document with three current and available references for relevant past performance, each with contract number, total dollar amount, point of contact, telephone number and email address.
- Past performance must come from the company submitting the proposal. A firm with none gets a neutral rating, and should say why it has none.
- Show that all required information is in the System for Award Management (SAM) at www.sam.gov.
- Include the signed acknowledgment of the Business Associate Agreement (Attachment 1).
- Acknowledge Amendment 0001 before the response due date, by one of the methods on the amendment form (SF 30).
- Identify any exception to the Section 508 accessibility requirements.
- Make every document clear and legible. The Government intends to award without discussions and keeps all submitted documents.
After award, you must have
- Radiologists become credentialed and privileged by IHS before performing services. From RFP 75H70527R00001 AMENDMENT 0001.pdf:
Must become credentialed and privileged by IHS prior to performing services.
- Complete the Interconnection Security Agreement and Business Associate Agreement before any work related to the contract. From RFP 75H70527R00001 AMENDMENT 0001.pdf:
Contractor shall complete an Interconnection Security Agreement and Business Associate…
Not in the notice text
- Part of the middle of the RFP and of Amendment 0001 was attached but not read, including Section E (the evaluation text, FAR 52.212-2) and parts of the clauses. Check both on SAM.gov.
- The weights of Technical Approach and Staffing and of Price are not in the text read; only the past performance weight (20%) is given.
- Page limits for the proposal are not in the text read.
- Whether the patient data security plan (location of servers and reading centers) is due with the proposal or after award is not stated.
- A further amendment is planned to add FAR 52.219-6 and FAR 52.219-14 and to correct the clause sections. The vendor answers say no deadline was set for questions.
- No incumbent is named and no market research or sources sought numbers are given.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 621512
- How to submit, from the AI summary: Email the complete proposal to mary.simon2@ihs.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Solicitation
- Office
- Bemidji Sub-Area,, MN
- Product/service code
- Q522 · Medical – Radiology
- Business type
- Medical & healthcare (FedReady's grouping, from NAICS 621512)
- Versions
2 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0001 (this version)Due Nov 13, 2026
- Oct 13, 2026 · SolicitationDue Nov 13, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
***Amendment Added. Please see attachments: Vendor Questions, SF30-16c , and Revised RFP.*** Bemidji Area Wide Teleradiology Services for Diagnostic Interpretation of Radiologic Studies at the Red Lake Service Unit and Cass Lake Service Unit. This will be awarded as a Firm Fixed Price, IDIQ, Base plus 4 One Year Options. **This is set aside for 100% Small Business** This RFP closes on 11/13/2026@ 1:00 pm CT.
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