Navy Electronic Chart Display and Information System (ECDIS) Hardware and Software Production

What they want

• Build and deliver Navy ECDIS AN/SYN-1 hardware (versions V1, V2, V3) and Scalable Integrated Bridge System (S-IBS) 5-node and 7-node tech refresh hardware, made to the Government's technical data package (TDP: drawings and specifications). Section B caps total units at 160 for AN/SYN-1 and 40 for S-IBS.
• First article units (the first sample units, checked before production): CLIN? 0001AA 1 Each (AN/SYN-1 V1) and CLIN 0001AB 1 Each (S-IBS 5-node), plus a production readiness review (CLINs 0002AA and 0002AB, 1 Each each).
• Hardware option quantities by year, for example CLIN 0003AA 8 Each (V1), 0004AA 2 Each (V2), 0005AA 2 Each (V3), 0007AA 3 Each and 0008AA 3 Each. Later years list their own quantities. Attachment L-01 says more units may be added, with the start given as FY29 in one line and FY28 in the lists.
• Maintain, update, test and deliver the ECDIS software for surface ships and submarines. The Government supplies the source code, and this work is level-of-effort (paid by hours) under Government oversight.
• Engineering support each ordering year: 16,000 Hours for software and 6,350 Hours for hardware (cost-plus-fixed-fee), plus hardware repairs of up to 1,000 Hours, as set by the Government.
• Spares if ordered (CLIN X012), repair materials up to $50,000 and travel and other direct costs up to $100,000 per ordering year, and provisioned item orders up to $500,000 (CLIN 9800).
• Handle parts going out of production (DMSMS: Diminishing Manufacturing Sources and Material Shortages), run environmental qualification and other testing, and make hardware repairs when the Government issues technical instructions.
• Deliver contract data items (CDRLs) such as a program management plan, risk management plan, counterfeit prevention plan and configuration management plan. Deliveries are expected to be FOB Destination (the seller pays freight to the delivery point).

What they'll judge offers on

• Factor 1, Technical Approach: software engineering support approach, hardware engineering support approach, integration approach, staffing plan approach
• Factor 2, Management Approach: management plan, management process, subcontractor management, small business
• Factor 3, Past Performance
• Factor 4, Cost/Price: evaluation of stepladder-priced items and a Government Total Evaluated Price

What to include when you submit

• Send five volumes: Volume I Technical Approach; Volume II Management Approach; Volume III Past Performance; Volume IV Cost/Price; Volume V Solicitation Package (cover letter, Standard Form 33 (SF 33, the solicitation and offer form) and amendments, small business subcontracting plan, data rights items).
• Fill in the Proposal Cross Reference Matrix (Attachment L-2) and send it with the proposal.
• Include an initial Software Development Plan (SDP) and an SDP rationale explaining why your approach fits.
• Include a written make-or-buy program: which major items you make yourself and which you buy, where each is made, and your known subcontractors with their size.
• List any Government property you propose to use rent-free and describe your property management system.
• Include a small business subcontracting plan with a five percent goal for small disadvantaged businesses, or a detailed explanation why the goal cannot be included.
• State in the proposal whether an organizational or personal conflict of interest exists. If you find one, tell the Contracting Officer within 14 days of the solicitation date.
• Price each contract data item in blocks 17 and 18 of the DD Form 1423 (the contract data requirements list).
• Complete the fee table (B-216-H006): cost per hour and fee per hour for each cost-plus-fixed-fee labor line, using the Government's stated hours.
• Do not price provisioned item orders. Propose one profit percentage (not to exceed 6%) that will apply to all of them.
• Fill in the first article waiver clause (M-209-H001), listing contracts where you delivered identical or substantially identical items. The waiver decision is the Government's.

Current contractor

No incumbent is named. The notice says the contract provides 'continued production and sustainment' of Navy ECDIS, and the Q&A names NSWC Philadelphia as the Navy's systems engineering agent. No competition numbers are given.

Not in the notice text

• Most of the solicitation was not read. 'Att. 00 - Solicitation - N0002426R5246 Rev. 1.pdf' had its middle left out (Sections C through L: statement of work, delivery schedule, proposal instructions). 'Att. L-09 - Sections L & M Text Rev. 2.pdf' (instructions and evaluation text) and other files are attached on SAM.gov but not read: Att. J-01 DD Form 254, J-02, J-04, J-10 peripheral pricing, J-11, L-04 cost build-up, L-08, L-10 and L-11.
• How the four evaluation factors are ranked, and the proposal page limits, are in Attachment L-09 and are not known.
• How proposals are delivered and the deadline for questions are not in the text read; the question clause shows 'TBD'.
• The estimated contract award date is a blank placeholder in the text read, and the delivery schedule (Section F) was not read.
• The Government's dollar estimate for the work is not given. The Government provides a cost estimate for the provisioned item orders line (CLIN 9800), but the figure is not in the text read.
• Part numbers for the peripheral items were promised at a later date in the draft Q&A.
• The signed DD Form 254 (Attachment J-01) was not read, so its exact security terms are unknown.