Solicitation
RRC Services to be Located within the Kentucky counties of Ballard, Caldwell, Calloway, Carlisle, Crittenden, Fulton, Graves, Hickman, Livingston, Lyon, Marshall, McCracken, Paducah, and Trigg. Home Confinement Radius 150-miles
Department of Justice · Federal Prison System / Bureau of Prisons · Sol. 15BRRC27R00000001
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The Federal Bureau of Prisons wants a contractor to run a Residential Reentry Center (a halfway house) for male and female federal offenders in the Paducah, Kentucky area (14 listed counties), plus a home confinement program within 150 miles. It is an unrestricted, firm-fixed-price, indefinite-quantity contract for one base year and four option years, with proposals due December 9, 2026. You must have a qualifying facility site, and funds are not yet confirmed.
Watch out for
- Funds not yet available. No award can be made until funding is confirmed in writing, and the Government can cancel at any time without paying your proposal costs.
Funds are not presently available for this solicitation.
- Need a site and local approvals before winning. You must have a signed right to use a suitable property, correct zoning, community notification and an environmental checklist in your proposal, so costs and risk come before any award; local opposition can hurt you.
The Federal Bureau of Prisons representatives will conduct an on-site inspection of your facility
- Facility readiness deadline conflicts. The RFP evaluates a plan for the facility to be operational within 240 days of award, but the Compliance Matrix says 120 days; ask the Contracting Officer which applies.
operational availability within 240 days after contract award
- No revenue guarantee. Usage is only estimated, the minimums are small (about 15 in-house and 10 home confinement offenders), and you carry facility and staffing costs whether or not beds fill.
These estimates do not constitute a Bureau of Prisons usage guarantee or a guarantee of revenue to the offeror.
- Payment can be withheld for poor performance. The BOP may withhold part of each invoice (up to 30% for safety, security and order issues, and more for egregious cases), and may combine withholdings across months.
the BOP may withhold up to 25% of the Contractor’s payment for that month.
- Broad indemnity and liability. You must hold the Government harmless for claims from your negligence, and your liability is not capped by your insurance limits.
provision or limits of insurance set forth in the resulting
- Past performance weighs most. Past Performance is the most important factor; newcomers are rated neither favorably nor unfavorably on it, but they lose the advantage that experienced RRC operators get.
- Possible award without discussions. There may be no chance to fix or improve your proposal, so the first submission must be complete and compliant.
The Government reserves the right to award the contract without negotiations.
- Proposal format and length instructions disagree. The cover letter says email PDFs with no hard copies, while the older Compliance Matrix mentions CD-ROM copies and a 120-day plan; confirm the format and page limits with the Contracting Officer.
submitted in separate files or folders via email in PDF format (No hard copies).
- Long offer validity. Your offer must stay valid for at least 240 days after the solicitation closes, which ties up your pricing and site commitment for a long time.
in response to this solicitation will be valid at a minimum of 240 days from the date the
Read from the notice and 12 attachments. 4 not read in full.
- Solicitation_Cover_Letter.pdf
- RFP 15BRRC27R00000001 Paducah KY.pdf
- Section J Attach 01 RRC SOW March 2022 Final.pdf
- Proposal_Cover_Sheet.pdf
- Section J Attach 02 2020 Performance Summary Table.pdf
- Section J Attach 03 Environmental Checklist.pdf
- Section J Attach 04 Community Notification Letter.pdf
- Section J Attach 05 Client Notification Letter.pdf
- Section J Attach 06 Bank Notification Letter.pdf
- Section J Attach 07 Service Contract Business Management Questionnaire.pdf
- Section J Attach 08 FINAL COMPLIANCE MATRIX March 2022.pdf
- Section J Attach 09 RRC Cert of Compliance.pdf
- Section J Attach 10 Local Area Concerns.pdf: over the file limit for one brief
- Section J Attach 11 Subcontracting Plan 07172026.pdf: over the file limit for one brief
- Section J Attach 13_FBOP ATU Vendor Attestation FINAL.pdf: over the file limit for one brief
- Section J Attach 12 Wage Determinations.pdf: over the file limit for one brief
Full brief
What they want
- Operate an in-house Residential Reentry Center in the listed Kentucky counties: up to 30 beds (max 25 male, 5 female)
- Run a home confinement program for up to about 20 placements within a 150-mile radius of the facility
- Supply all staff, management, equipment, supplies and services, following the BOP Statement of Work (24 chapters: personnel, facility, safety, programs, food service, medical, security and more)
- Keep accurate accountability of offenders in the facility, at work and in the community, including smartphone policies
- Provide reentry programs: job help, housing help, individual program plans, community partnerships, and a Community Relations Board
- Have the facility ready for operation within a set number of days after award (the documents disagree on 120 or 240 days)
- Bill a fixed monthly rate at low census (15 in-house, 10 home confinement) and a day rate above that
- Pass BOP inspections, drug testing and reporting requirements, with payment withholding for poor performance
- Contract type
- Indefinite-delivery, indefinite-quantity (IDIQ) with firm-fixed unit prices: fixed monthly rate up to 15 in-house / 10 home confinement offenders, day rate above that
- Period of performance
- 1 base year + 4 one-year option years, plus an optional extension of up to 6 months (FAR 52.217-8)
- Place of performance
- Paducah, KY area: Ballard, Caldwell, Calloway, Carlisle, Crittenden, Fulton, Graves, Hickman, Livingston, Lyon, Marshall, McCracken, Paducah and Trigg (as listed in the notice); home confinement within 150 miles of the facility, not limited by state or county lines
- How they'll choose
- Negotiated best-value tradeoff. Past Performance and Technical/Management combined are significantly more important than Price; Past Performance is more important than Technical/Management. Price becomes more important as non-price ratings get closer. The Government may award without discussions.
- Offers due
- 5:00 PM Eastern, December 9, 2026 (SAM.gov: 2026-12-09T17:00:00-05:00)
- How to submit
- Email PDF files to Janel Ramsey, Contract Specialist (j3ramsey@bop.gov); no hard copies
- Page limits
- Per the 2022 Compliance Matrix: Community Relations Plan 2 pages; Offender Accountability and Security Plan 5; Home Confinement Accountability Plan 3; Offender Reentry Program 7 (8 if MINT); Home Confinement Program 3; Food Service Plan 2; 120-day availability plan 3; Personnel Resources Plan 3; Past Performance 15 pages total (3 per contract, 5 contracts)
What they'll judge offers on
- Past Performance (most important): In-House RRC accountability, programs, community relations, personnel, communications and responsiveness; Home Confinement accountability and programming
- Technical/Management: Site Location (site validity and suitability, community relations program); Accountability and Security; Programs; Facility; Personnel; Home Confinement (accountability, programming)
- Price (least important, but can decide close calls): evaluated for reasonableness using an average daily rate across tiers
- Proposal risk assessment (general consideration in best-value decision)
What to include when you submit
- Send the Business, Technical/Management and Past Performance proposals as separate files or folders
- Business proposal: cover letter with firm rates for the base period and each option year (no sliding scales), Section A (SF 33), Section B prices, applicable Section J attachments, and Section K representations and certifications
- Technical/Management proposal needs a separate cover sheet with the place of performance and a contact person authorized to obligate the company who will be present for the BOP on-site inspection
- Submit the completed Environmental Checklist with the proposal (mandatory)
- Include proof of right to use the site (deed, lease, option or similar signed by both parties) with the initial proposal; proof of zoning may follow within 90 days after proposal submission
- Send signed community notification letters (certified or registered mail) to local law enforcement, two levels of local officials and the congressional delegation, and include documentation of community support and any known opposition
- Send client notification letters to past performance references and bank notification letters to bank references
- Include floor plans, site plans, photographs, the RRC Contract Facility Certificate of Compliance, a staffing pattern and job descriptions for key staff
- Prepare the proposal as your final offer: the Government may award without negotiations
- Questions go to the Contracting Officer using the email and phone in Block 10 of the SF 33
You must have
- No small business set-aside listed: open competition
- A qualifying facility site within the listed Kentucky counties, with a signed right to use (deed, lease, option) at proposal time and proper zoning for a halfway house maintained throughout the contract
right to use is limited to deeds, leases, bills of sale,
- Enroll in E-Verify (within 30 days of award if not already enrolled) and keep enrolled for the contract
required to enroll in the E-Verify Program and to comply with the requirements of the E-Verify
- Completed BOP Environmental Checklist submitted with the proposal
A completed Environmental Checklist must be submitted with all proposals.
- Notify local law enforcement, two levels of local elected officials, and the congressional delegation of your offer
As part of the RRC contracting process, the BOP requires that all offerors notify and seek
- Past performance: up to five relevant contracts from the past three years, not counting BOP RRC contracts
Offerors should not submit Bureau contracts for RRC
- Financial capability information: bank references and financial statement (preferably audited) via the Service Contract Business Management Questionnaire
- Compliance with Prison Rape Elimination Act (PREA), BOP program statements, safety, fire and food service standards in the Statement of Work
Not in the notice text
- Planned start date of performance (Section F) and other Section H special requirements
- Which facility readiness deadline applies (120 or 240 days)
- Section L proposal instructions in full and Section K representations (middle of the RFP was not provided)
- Required distance or proximity rules for the site (Section J Local Area Concerns attachment was not provided)
- Small business subcontracting plan requirements (Attachment 11 was not provided)
- Wage determinations that apply to staff pay (Attachment 12 was not provided)
- Contents of the vendor attestation (Attachment 13 was not provided)
- Detailed staffing pattern and facility requirements in Statement of Work Chapters 1 to 24 (the middle of the SOW was not provided)
- Total dollar value of the contract (only quantities and rate tiers are given, no price estimate)
- Who currently provides these services in the Paducah area
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Key facts
- Response due
- Dec 9, 2026, 10:00 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Solicitation
- Solicitation
- 15BRRC27R00000001
- Agency
- Department of Justice · Federal Prison System / Bureau of Prisons
- Office
- Residential Reentry - Co
- NAICS
- 623990
- Product/service code
- G004
- Business type
- Medical & healthcare
- Place of performance
- Paducah, KY
- Contracting contact
- Janel Ramseyj3ramsey@bop.gov
What similar contracts paid
215 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 6% of the dollars in this market over the last 3 fiscal years.
Typical contract$1.3MMiddle half: $518K to $2.1M
Typical per year$2MValue divided by years of performance
Possible incumbent's contract endsNov 2026A similar contract in this state, ending near when this one starts
Before you respond
Full notice text from SAM.gov
Solicitation Posted. Please see RFP document and all attachements.
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