FCC Medical Cache Maintenance

What they want

• Store and maintain the VA-owned medical cache listed on Attachment A (the Denver inventory count sheet) so it is ready for emergency response
• Provide at least 2,000 sq ft of secure, climate-controlled storage (64 to 78°F) within 25 miles of Denver International Airport, with 24/7 access for Government employees
• Rotate and condition batteries, keep monthly inventory reports, and report equipment to replace after every activation, training or exercise
• Deliver, set up and break down the cache at a Patient Reception Site: 2 complete and 2 partial deliveries a year, with at least 6 staff on site; setup and breakdown each within 2 hours
• Be able to deploy the cache with the needed staff within 72 hours of a real-world activation notice, day or night; be reachable 24 hours a day, 7 days a week
• Take part in at least one yearly table-top exercise, one yearly cache deployment, planning meetings and monthly readiness reporting (20 training and meeting units a year)
• Provide transition work if a new contractor takes over: move the cache, reconcile inventory, set up a digital inventory system and train staff within 30 days of award
• Real-world activations are paid by the hour under the not-to-exceed (NTE) labor lines, 168 HR a year at 7 staff

What they'll judge offers on

• Factor I, Technical Capability: how well the quote meets or exceeds the Performance Work Statement? requirements
• Factor II, Price: total of all line-item prices including all options; option prices checked for unbalancing
• Factor III, Past Performance: how closely past work relates to this requirement and how well it was performed; no record means neither favorable nor unfavorable

What to include when you submit

• Send four volumes: I Technical Capability, II Price, III Past Performance, IV the signed VAAR 852.219-75 limitations on subcontracting certificate; a quote missing a volume may be treated as non-responsive
• Volume I: show how the quote meets the Performance Work Statement and solicitation
• Volume II: complete the price schedule and price the base year and every option year line
• Volume III: at most three recent and relevant past efforts, finished within five years of the RFQ release date, and similar in nature, size, magnitude, complexity and scope
• Volume III: include the Contractor Performance Assessment Reporting System (CPARS) evaluation if one exists; if not, give contract numbers, award amount, point of contact with email and phone, and a description of the work
• Volume IV: list every subcontractor with its size standard under NAICS 624230 and what it will do, and say how the firm will meet the limitations on subcontracting; if none, state that no subcontractors will be used
• Complete, sign and date the whole RFQ
• State whether quoted items are available through a Government-wide contract, GSA Multiple Award Schedule or VA-wide contract
• Show certified SDVOSB status in the SBA certification database when the quote is sent
• Show evidence of employee certification such as ICS 100, 200, 700 and 800 (Incident Command System courses) or an equivalent national certification, and 2 years of experience
• Mark proprietary information; extra attachments count against page limits
• Questions in writing by October 26, 2026, 3:00 PM MT; the Government answers through an amendment

Current contractor

No incumbent is named. The Performance Work Statement lists steps "Upon award to new contractor (if applicable)" for moving and reconciling the Government's inventory.

Not in the notice text

• Attached but not read: Attachment A, the Denver inventory count sheet (a spreadsheet listing the cache items), and the Department of Labor wage determination 2015-5419 Rev 34 (a scanned PDF), which sets Service Contract Labor Standards wage rates; check both on SAM.gov
• The Government's estimate or budget is not stated
• Dates and locations of the yearly exercises and trainings are not given
• The VA's quality assurance surveillance plan is not read (it may be an attached file the AI skipped; check SAM.gov)
• Whether the storage site must be named in the quote or can be secured after award
• Answers to questions will come through an amendment