Combined Synopsis/Solicitation
Emergency Aeromedical Evacuation Services
Department of Defense · Department of the Army
AI summaryThe Army's Medical Readiness Contracting Office-West (MRCO-W) wants on-demand emergency air ambulance (aeromedical evacuation) service under solicitation W81K0026QA240. Flights go from Bucholz Army Airfield, Kwajalein Atoll, Republic of the Marshall Islands, to a medical facility in Oahu, Hawaii. It is a total small business set-aside, firm-fixed-price (FFP) indefinite-delivery, indefinite-quantity (IDIQ) contract with five one-year ordering periods. The response due date is November 9, 2026, 10:00 AM Central. More in the summary
A newer version of this notice was posted Oct 22, 2026. It moves the due date from Oct 1, 2026 to Nov 9, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 7 of 19 attachments weren't read (Solicitation - W81K0026QA240.pdf, W81K0026QA240 BQs and Responses_20 OCT 2026.pdf and 5 more). Check the attachments on SAM.gov.
The Army's Medical Readiness Contracting Office-West (MRCO-W) wants on-demand emergency air ambulance (aeromedical evacuation) service under solicitation W81K0026QA240. Flights go from Bucholz Army Airfield, Kwajalein Atoll, Republic of the Marshall Islands, to a medical facility in Oahu, Hawaii. It is a total small business set-aside, firm-fixed-price (FFP) indefinite-delivery, indefinite-quantity (IDIQ) contract with five one-year ordering periods. The response due date is November 9, 2026, 10:00 AM Central.
Who can bid
- Small business: this is a 100% small business set-aside under NAICS 481211, with a size standard of 1,500 employees
- To use a teaming partner's or subcontractor's past performance, the offeror must itself have at least one recent, relevant or very relevant project performed as the prime
Things to watch (7)
From the version posted Oct 22, 2026.
- Serious: Small business set-aside. Only small businesses under the 1,500-employee size standard for NAICS 481211 can bid.
- Worth checking: Award method changed to a past performance tradeoff. Amendment 0006 moved from lowest price to a best-value tradeoff that rates past performance, so a business with no relevant record may rate only neutral and lose to stronger records.
- Worth checking: Past performance needs your own prime project. Partner or subcontractor references count only if you also have a recent, relevant project you ran as the prime.
Show all 7Show fewer
- Worth checking: 24/7 standby with only 2 priced flights a year. You must stay ready around the clock for a 12-month standby fee, while the Government pays for flights only when ordered and the minimum guarantee is $500.00.
- Worth checking: Essential service during a crisis. The Government treats all services as essential, so you must keep flying during crisis situations as directed by the contracting officer.
- Minor: Response due date moved several times. Amendment 0006 moves the response due date to November 9, 2026 from October 16, 2026; earlier amendments also extended it, so confirm the latest date on SAM.gov.
- Minor: Remote starting point in the Marshall Islands. Flights depart from an Army airfield on Kwajalein Atoll, so access, aircraft positioning and any local requirements matter; the PWS that would say more was not read.
Read from the notice and 12 attachments. 7 of 19 not read. Show which files.
- Solicitation Amendment - W81K0026QA2400006.pdf (read)
- Solicitation Amendment W81K0026QA2400006 SF 30.pdf (read)
- Solicitation Amendment W81K0026QA2400005 SF 30.pdf (read)
- Solicitation Amendment - W81K0026QA2400005.pdf (read)
- Solicitation Amendment W81K0026QA2400004 SF 30.pdf (read)
- Solicitation Amendment - W81K0026QA2400004.pdf (read)
- Solicitation Amendment W81K0026QA2400003 SF 30.pdf (read)
- Solicitation Amendment - W81K0026QA2400003.pdf (read)
- Solicitation Amendment W81K0026QA2400002 SF 30.pdf (read)
- Solicitation Amendment - W81K0026QA2400002.pdf (read)
- Solicitation Amendment W81K0026QA2400001 SF 30.pdf (read)
- Solicitation Amendment - W81K0026QA2400001.pdf (read)
- Solicitation - W81K0026QA240.pdf: not summarized: open it on SAM.gov
- W81K0026QA240 BQs and Responses_20 OCT 2026.pdf: not summarized: open it on SAM.gov
- W81K0026QA240 BQs and Responses_09 SEP 2026.pdf: not summarized: open it on SAM.gov
- PWS_ver 31 AUG 26.pdf: not summarized: open it on SAM.gov
- Attachment 1 (Performance Work Statement)_ver 20 OCT 2026.pdf: not summarized: open it on SAM.gov
- Attachment 2 (Past Perf. Summary Sheet).docx: not summarized: open it on SAM.gov
- Attachment 3 (Past Perf. Questionnaire).docx: not summarized: open it on SAM.gov
Full summary
What they want
- 24/7 readiness: an availability/standby fee line for each ordering period, priced for 12 months
- Emergency aeromedical evacuation flights from Kwajalein to O'ahu (2 Each per ordering period in the price schedule); the Government pays only for flights actually provided and accepted
- Meet the Performance Work Statement (PWS, the document describing the work); the PWS was attached but not read here
- Five one-year ordering periods, from January 11, 2027 through January 10, 2032 under Amendment 0006
- Contract type
- Firm-fixed-price (FFP) indefinite-delivery, indefinite-quantity (IDIQ) contract: set prices, with task orders placed as needed. Minimum guaranteed amount is $500.00; the maximum dollar value is to be determined after award
- Period of performance
- Five one-year ordering periods: January 11, 2027 to January 10, 2028, then each following year through January 10, 2032 (Amendment 0006; the notice text still shows 15 SEP 2026 - 14 SEP 2031)
- Place of performance
- HI, USA per SAM.gov; flights start at Bucholz Army Airfield (PKWA), Kwajalein Atoll, Republic of the Marshall Islands, and end at a medical facility in Oahu, Hawaii
- Estimated value
- Not stated
- How they'll choose
- Past Performance Tradeoff (PPT): best value to the Government, not price alone. Amendment 0006 changed this from lowest price technically acceptable (LPTA)
- Offers due
- November 9, 2026, 10:00 AM Central
What they'll judge offers on
- Technical Capability: the offer must clearly show it understands and can meet the minimum requirements of the PWS, or it is rated Unacceptable
- Past Performance: overall Performance Confidence Assessment rating from recent (ongoing or within three years of the closing date), relevant and quality past performance; only the first three Project Summary Sheets are evaluated
- Price: must be fair and reasonable, with a price for each contract line item number (CLIN, one priced line of the order); the Government adds the total price of all ordering periods and may reject unbalanced prices
What to include when you submit
- Send a technical offer showing you meet the PWS minimum requirements
- Send up to three Project Summary Sheets (Attachment 2) for past performance; only the first three are evaluated
- Past performance counts only if recent: ongoing, or performed within the past three years of the closing date
- A teaming partner's or subcontractor's projects count only if you also send at least one recent, relevant project you performed as the prime, name the partner in the administrative volume, and give its role and percentage of work
- Price every CLIN across all ordering periods
- Acknowledge Amendment 0006 before the response due date, using one of the methods on the Standard Form 30 (SF 30, the amendment form)
- Earlier amendment text asks for a written crisis plan with the offer for continuing essential contractor services; Amendment 0006's copy of that clause was not visible, so check the solicitation
Not in the notice text
- The full solicitation, the PWS (versions of August 31, 2026 and October 20, 2026), both question-and-answer files and Attachments 2 and 3 (past performance sheet and questionnaire) are attached but not read; submission method, aircraft and crew requirements, and response format are likely there
- Parts of Amendment 0006 and earlier amendments were left out of the text read, including the start of the technical capability factor and most of the solicitation sections
- How to submit the offer and the question deadline are not stated in the text read
- Whether there is a site visit, a local office or presence in the Marshall Islands, host-country licenses, currency of offers or taxes: none are stated in the text read
- Aircraft, crew, medical staffing and Federal Aviation Administration (FAA) certificate requirements are not stated in the text read
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 481211
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 17, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W40M MRC0 West, JBSA FT Sam Houston, TX
- Product/service code
- V221 · Transportation/Travel/Relocation – Travel/Lodging/Recruitment: Passenger Air Charter
- Business type
- Transportation, logistics & vehicles (FedReady's grouping, from NAICS 481211)
- Versions
8 versions have been posted, newest first.
- Oct 22, 2026 · AmendmentDue Nov 9, 2026 (changed)
- Sep 29, 2026 · AmendmentDue Oct 16, 2026 (changed)
- Sep 17, 2026 · Amendment 0003 (this version)Due Oct 1, 2026 (changed)
- Sep 9, 2026 · AmendmentDue Sep 18, 2026 (changed)
- Aug 26, 2026 · AmendmentDue Sep 9, 2026 (changed)
- Aug 18, 2026 · AmendmentDue Aug 26, 2026 (changed)
- Aug 17, 2026 · AmendmentDue Aug 21, 2026 (changed)
- Aug 12, 2026 · Combined Synopsis/SolicitationDue Jul 21, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
***AMENTMENT 0006*** The purpose of this amendment is to: (1) change the source selection strategy from Lowest Price Technically Acceptable (LPTA) to Past Performance Tradeoff (PPT), (2) issue amended responses to industry questions (revised from Amendment 0003), (3) incorporate updates to the Performance Work Statement, (4) adjust the period of performance, (5) extend the proposal due date. Refer to the attached amendment. ***AMENTMENT 0005*** The purpose of this amendment is to extend the quotation due date to 16 OCT 2026. Refer to the attached amendment. ***AMENTMENT 0004*** The purpose of this amendment is to extend the quotation due date to 01 OCT 2026. Refer to the attached amendment. ***AMENTMENT 0003*** The purpose of this amendment is to (1) provide responses to Offeror questions, (2) incorporate revisions into the Performance Work Statement, (3) adjust the requirement's period of performance, (4) update 52.212-2 Addendum, and (5) extend the quotation due date. ***AMENTMENT 0002*** The purpose of this amendment is to extend the quotation due date to 09 SEP 2026. Refer to the attached amendment. ***AMENTMENT 0001*** The purpose of this amendment is to extend the quotation due date/time to 0900 CST on 26 AUG 2026. Refer to the attached amendment. Solicitation W81K00-26-Q-A240 is hereby issued for on-demand emergency aeromedical evacuation services from Bucholz Army Airfield (PKWA), Kwajalein Atoll, Republic of the Marshall Islands to a medical facility in Oahu, Hawaii. This is a 100% Small Business Set-Aside under NAICS 481211 (size standard: 1,500 employees). The resultant contract will be a Firm-Fixed-Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract inclusive of five, one-year ordering periods (PoP: 15 SEP 2026 - 14 SEP 2031). ***Refer to attached Solicitation W81K00-26-Q-A240 and Performance Work Statement for full requirement description as well as submission instructions.***
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