Solicitation
Troubleshooting, Calibration and as-needed Remedial Repair of Proof Test Machines
Department of Defense · Department of the Navy
AI summaryThe Navy's Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) wants calibration, preventative maintenance and as-needed repairs of three Government-owned Roberts Testing proof test machines, done on site in Hawaii. Only small businesses can bid. The response due date is November 2, 2026, 11:00 AM Hawaii time, and the tentative period of performance starts November 16, 2026, with options running to May 15, 2032. More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 26, 2026. Check what else changed on SAM.gov.
The Navy's Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) wants calibration, preventative maintenance and as-needed repairs of three Government-owned Roberts Testing proof test machines, done on site in Hawaii. Only small businesses can bid. The response due date is November 2, 2026, 11:00 AM Hawaii time, and the tentative period of performance starts November 16, 2026, with options running to May 15, 2032.
Who can bid (4)
- Small business: this buy is set aside for small businesses only, and the firm must be registered in the System for Award Management (SAM, the federal contractor registry) as a small business by the award date.
- Calibration accreditation or certification that meets NAVSEAINST 4734.1B, from an accrediting body approved by NAVSEA 04, with a scope that covers all measurement parameters and ranges for the machines; proof goes with the quote and must be kept for the whole contract.
- A valid CMMC Level 1 (self-assessment) status in SPRS at the time of award and for the whole contract, for each system that handles federal contract information or controlled unclassified information.
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- All personnel working on the contract must be U.S. citizens.
How to submit: Email only, to both points of contact: reid.y.saito.civ@us.navy.mil and evangeline.b.calaustro.civ@us.navy.mil. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
- Serious: Small businesses only. Only small businesses can bid, and the firm must be registered in the System for Award Management (SAM, the federal contractor registry) as a small business by the award date. Check a SAM.gov registration.
- Serious: Navy-approved calibration accreditation required. The firm needs accreditation under NAVSEAINST 4734.1B (the Navy rule for calibrating its test, measurement and diagnostic equipment) from a body approved by the Naval Sea Systems Command (NAVSEA) office 04. One section says proof is due before award; another says with the quote, so send it with the quote.
- Serious: Cybersecurity certification (CMMC Level 1) needed to be eligible. Cybersecurity Maturity Model Certification (CMMC) Level 1 is a self-check of basic security practices, recorded in the Defense Department's Supplier Performance Risk System (SPRS). Firms without a current status are ineligible for award.
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- Worth checking: U.S. citizens only, with base access steps. Only U.S. citizens may work on the contract, and each worker needs a background check and a green unescorted badge for the shipyard's Controlled Industrial Area.
- Worth checking: Funds not yet available. The solicitation says funds are not presently available, so the Government owes nothing until funds are confirmed in writing by the Contracting Officer.
- Worth checking: Travel to Hawaii priced in. Airfare, lodging, rental car and per diem must be included in your prices, which matters for a firm based outside Hawaii.
- Worth checking: Annual completion date of January 28. All services must be finished by close of business on January 28 of each year, and the Government can change the date with 14 calendar days' notice.
- Worth checking: Technical quote must follow the PWS exactly. The technical quote is limited to 10 pages, and a quote that does not conform to the performance work statement (PWS, the Government's description of the work) and the period of performance is ineligible.
- Worth checking: Environmental rules appendix applies. The PWS requires compliance with Appendix II, which describes environmental manager, training and plan rules written for facilities projects. Ask the contracting officer which parts apply to calibration work.
- Minor: Remedial repairs priced after award. Repairs are not priced in the contract lines; each needs a written estimate and an approved modification before work starts.
- Minor: Service Contract Act wage determination attached. A U.S. Department of Labor wage determination for Honolulu County is attached, so required pay rates for covered workers may apply.
- Minor: Solicitation number differs in the notice. The notice text refers to questions about solicitation N32253-25-Q-0001, but the solicitation number is N32253-27-Q-0001. Use the number on the SF 1449.
Read from the notice and 6 attachments. Show which files.
- Solicitation - N3225327Q0001.pdf (read)
- Performance_Work_Statement.pdf (read)
- OPSEC_Contract_Requirements-02-25.pdf (read)
- APPENDIX_II-6-OCT-2019.pdf (read)
- APPENDIX_III-FEB 2026.pdf (read)
- Wage_Determination-RevNo30.pdf (read)
Full summary
What they want
- Calibrate three Roberts Testing proof test machines (QTY 1 Job each): a vertical hoist stand (80,000 pounds-force), and two horizontal test beds (225,000/50,000 and 1,200,000/45,000 pounds-force), to ASTM specifications E4 with traceability to the National Institute of Standards and Technology (NIST).
- Use the Government's existing Vishay Indicators and LCp-200 Proof Testing System Software on Government-supplied laptops, including the calibration after the new load cell installation on the 80,000 pound-force machine.
- Provide calibration certification, before-and-after calibration data, calibration stickers and certificates; the certification may be sent to the technical point of contact within 16 days of completing calibration.
- Do preventative maintenance: simple inspections, cleaning, adjustments and repairs done to the original equipment manufacturer's specifications.
- Do as-needed remedial repairs only after the Contracting Officer approves a written cost estimate through a contract modification; use new, not refurbished, parts.
- Finish the services by close of business on January 28 of each year; the Government can change that date with at least 14 calendar days' notice.
- Send a service report within 10 working days after calibration, and a repair report within 10 business days after any repair.
- Work on site in the shipyard's Controlled Industrial Area, 6:30 AM to 3:00 PM Monday through Friday; keep a quality control plan (QCP: how you check your own work) and hand replaced parts and hazardous waste to the shipyard.
- Contract type
- Firm-fixed-price (FFP: one set price per line, whatever the work ends up costing) lines, 1 Job each; remedial repairs are added later by contract modification
- Period of performance
- Tentative: base period November 16, 2026 to November 15, 2027, plus four one-year options (to November 15, 2031) and a six-month option to May 15, 2032, about 5.5 years in all. The notice says the performance period may be updated.
- Place of performance
- On site at Pearl Harbor Naval Shipyard & IMF, Controlled Industrial Area, JBPHH, HI
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable: the lowest-priced quote among those rated Acceptable on technical capability wins. Price is the total of the base and all option lines.
- Offers due
- November 2, 2026, 11:00 AM HST (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email only, to both points of contact: reid.y.saito.civ@us.navy.mil and evangeline.b.calaustro.civ@us.navy.mil
- Page limits
- Technical quote: 10 pages
What they'll judge offers on
- Technical Capability (rated Acceptable or Unacceptable): a clear plan to do calibration, preventative maintenance and as-needed remedial repair as the performance work statement (PWS) requires, plus the required certification
- Price: total evaluated price including the base and all option lines, checked for reasonableness; only evaluated if the technical rating is Acceptable
What to include when you submit
- Complete and sign Standard Form 1449 (SF 1449: the form you sign and return as your offer): block 17a (name, address, telephone, Commercial and Government Entity (CAGE) code) and blocks 30a, 30b and 30c.
- Fill in unit prices and total amounts for all 18 contract line item numbers (CLINs: the priced lines of the order): 0001-0003, 1001-1003, 2001-2003, 3001-3003, 4001-4003 and 5001-5003.
- Send a detailed technical quote of no more than 10 pages with a clear plan for calibration, preventative maintenance and as-needed remedial repair as the PWS requires.
- Send proof you meet NAVSEAINST 4734.1B, including a current accreditation certificate with the quote.
- Send an itemized price breakdown.
- List the Cybersecurity Maturity Model Certification (CMMC) unique identifiers from the Supplier Performance Risk System (SPRS) for each system that will handle federal contract information or controlled unclassified information.
- Clearly identify any exception to the solicitation's terms and conditions and give the reason.
- Each email can be at most 35 MB; if the offer is larger, split it into several emails marked in the subject line as email 1 of 3, and so on.
After award, you must have
- Before work starts, send the contracting officer's representative (COR) a letterhead request for base access listing each worker's full name, Social Security number, date of birth, place of birth and citizenship. From Performance_Work_Statement.pdf:
Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for…
- Workers must pass a background check and register in the Defense Biometric Identification System (DBIDS, the base ID system), and meet the rules for a green unescorted badge. From Performance_Work_Statement.pdf:
The contractor shall pass a background check to gain access into PHNSY & IMF.
Not in the notice text
- Parts of three attached files were attached but not read in full: the middle of Solicitation - N3225327Q0001.pdf (some clauses), APPENDIX_II-6-OCT-2019.pdf and Wage_Determination-RevNo30.pdf.
- The Government's estimate or budget for the contract is not stated.
- No incumbent or earlier contract number is named.
- Whether remedial repairs have a not-to-exceed amount is not stated in the pages read.
- Whether the environmental manager, training and plan rules in Appendix II apply to this calibration work is not stated.
- No site visit is mentioned in the pages read.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. The notice also names requirements: More open small business set-asides under NAICS 541380
- The notice mentions CMMC, the Defense Department's cybersecurity certification. Check the level it asks for.
- How to submit, from the AI summary: Email only, to both points of contact: reid.y.saito.civ@us.navy.mil and evangeline.b.calaustro.civ@us.navy.mil. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- Pearl Harbor Naval Shipyard Imf, HI
- Product/service code
- L049 · Technical Representative – Maintenance and Repair Shop Equipment
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541380)
- Versions
2 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0001Due Nov 2, 2026
- Oct 20, 2026 · Solicitation (this version)Due Nov 2, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Its industrial operations provide the US naval forces with a wide range of services and resources located on the island of Oahu, Hawaii, with direct and indirect support to submarines, surface vessels and shore based activities in the Pacific. PHNSY & IMF seeks services to calibrate, provide preventative maintenance and as-needed remedial repairs of three (3) Government-owned Roberts Testing Proof Test Machines to ensure their accuracy, reliability, and safe operation. The Contractor shall provide all necessary labor, materials, and expertise to perform comprehensive calibration, preventative maintenance and as-needed remedial repair services on the Government-owned equipment specified in the Performance Work Statement (PWS) The tentative period of performance for this service: Base Period*: From 16 November 2026 to 15 November 2027 Option Periods*: Option Period 1: 16 November 2027 to 15 November 2028 Option Period 2: 16 November 2028 to 15 November 2029 Option Period 3: 16 November 2029 to 15 November 2030 Option Period 4: 16 November 2030 to 15 November 2031 6 month Option Period: 16 November 2031 to 15 May 2032 *(Performance period may be updated.) The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541380, Testing Laboratories and Services; Size Standard $19,000,000.00. Product Service Code is L049, Technical representative services- maintenance and repair shop equipment. Please note the following: The solicitation number for this requirement is N32253-27-Q-0001 Quotes are due no later than 11/02/2026 at 11:00 a.m. HST. Quotes must be sent via email to both the primary and secondary points of contact. All firms or individuals responding must be registered with the System for Award Management(SAM) (https://www.sam.gov) by the award date. As part of the price quote package, the Offeror shall submit the completed SF 1449 with blocks 17a., 30a., 30b. and 30c. (SF 1449 page 1) and CLIN information (SF 1449 page’s 3-5) completed. Submission of a signed offer to the Government constitutes agreement and acceptance of the solicited terms and conditions. The Government may revise the solicitation at any time by means of an Amendment. It is an offeror’s responsibility to ensure it is accessing the Government Point of Entry (GPE) website, https://sam.gov/, to view potential amendments and procurement notifications for this solicitation. The proposal shall include: Technical Capability - Please submit a detailed technical quote (not to exceed 10 pages) that clearly demonstrates thorough knowledge and understanding of, and approach to completing the work in accordance with the PWS. The technical quote must contain sufficient details so that it may be evaluated in accordance with the PWS and comply with the period of performance set forth in the solicitation. Nonconformance will deem an Offeror ineligible. The technical quote must consist of a clear plan demonstrating how the offeror will Perform Calibration, Preventative Maintenance and as-needed Remedial Repair Services as required in the PWS. Certifications - Offerors must provide proof it meets the requirements set forth in NAVSEAINST 4734.1B, "Commercial calibration activities, including Original Equipment Manufacturers (OEM), that calibrate NAVSEA TMDE will be certified or accredited by an accrediting body approved NAVSEA 04 to be in compliance with references (p), (r) and/or (s), and the scope of accreditation must cover the appropriate measurement parameters and ranges of the calibrations performed." The Contractor must, for the entire period of performance, maintain a certification or accreditation in compliance with NAVSEAINST 4734.1B. The Contractor's accreditation body must be approved by NAVSEA 04, and the scope of accreditation must encompass all measurement parameters and ranges for the NAVSEA Test, Measurement, and Diagnostic Equipment (TMDE) calibrated under this contract. The Contractor shall make proof of current certification available for Government inspection upon request. Itemized Price Breakdown - Provide an itemized price breakdown of the quote that clearly and concisely describes and defines the Offeror's response to the requirements contained in the solicitation. Cybersecurity Maturity Model Certification (CMMC): DFARS clause 252.204-7021 and DFARS provision 252.204-7025 related to Cybersecurity Maturity Model Certification (CMMC) requirements are included in the solicitation involving Federal Contract Information (FCI) or Controlled Unclassified Information (CUI), on unclassified information systems, effective November 10, 2025. Offerors must possess a valid CMMC Level 1 (Self Assessment) certification at the time of award and for the duration of any resulting contract. The Government will verify the Offeror's CMMC Level 1 (Self-Assessment) certification at the time of award. Offerors failing to meet the requirements in DFARS clause 252.204-7021 and DFARS provision 252.204-7025 will be deemed ineligible for award. The Offeror shall provide, in the proposal, the CMMC unique identifier(s) (CMMC UIDs) issued by SPRS for each contractor information system that will process, store, or transmit FCI or CUI during performance of a contract, task order, or delivery order resulting from this solicitation. Offers must be received no later than the exact closing date and time specified in Block 8 of the SF 1449 (or as updated via subsequent amendments). Offerors are hereby advised that the size limit including attachments is 35 MB per email. Emails that exceed this size limit will not be received by the Government. It is the Offeror's sole responsibility to ensure their Offer is received by the Government POCs no later than the specified closing date and time. When necessary to comply with this size limit, the Offeror may deliver their Offer through multiple emails, with each email clearly marked in the Subject Line indicating its sequence order within the total number of emails being transmitted (for example, email 1 of 3). Offers received after the due date may not be considered unless the Contracting Officer determines that the delay was caused solely by the Government and accepting the Offer is in the best interest of the Government. Contract award will be in accordance to 52.212-2 as stated in the solicitation. All questions regarding solicitation N32253-25-Q-0001 shall be submitted in writing via email to the listed POCs. Questions are due 10/23/2026 03:00 PM HST.
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