Rental of Two Chillers for One Year

What they want

• Rent one 100-ton and one 400-ton low temperature chiller by the week: QTY 52.00 WK each, from December 11, 2026 to December 10, 2027
• Supply connection items: QTY 6.00 EA 4 ft x 25 ft chiller hose camlock, QTY 8.00 EA 4/0 camlock cable 50 ft, QTY 12.00 EA 4/0 female pig tail 6 ft
• Provide uninterrupted cooling to Building 15 and Building 47, keeping temperatures at the required levels
• Install and run the chillers safely to manufacturer specifications
• Do routine maintenance: coolant checks, mechanical inspections and electrical verification
• Submit monthly maintenance reports on the chillers' condition and performance, and report and fix any problems right away
• Follow safety and environmental rules, including handling and disposal of refrigerants

What they'll judge offers on

• Technical: ability to provide the full range of services in the statement of work,? including management and operation (safety procedures, staff training plans, start-up time between award and start of service), capability to perform (personnel, equipment, licenses, compliance with HIPAA, VA criteria, NFPA, OSHA and local building codes) and a detailed contingency plan
• Past Performance: recent (last three years) and relevant (chiller rental work similar in size and scope) work as prime contractor, including customer satisfaction, responsiveness and meeting delivery schedules
• Price: total of all line items, checked for fairness and reasonableness

What to include when you submit

• Section A: Standard Form 1449? (SF 1449, the form you sign and return as your offer), signed and dated, with NAICS code and small business size standard in Block 10, SAM unique entity ID (UEI), contract administration data and acknowledgment of any amendments
• Section B: completed price/cost schedule covering all contract line item numbers? (CLINs, the priced lines of the order)
• Section C: be registered and current in SAM when you submit, and complete, sign and return VAAR 852.219-76 (limitations on subcontracting certificate) unaltered with the quote
• Section D: technical quote addressing all of the statement of work, naming any subcontractors and showing how the work is organized, staffed and managed
• Section E: past performance with three (3) references of work similar in scope, size and complexity, ongoing or completed within the last three years, federal, state, local or private
• For each reference give: company name and address, description of services, whether you were prime or subcontractor, name, phone and email of someone with first-hand knowledge, dates of performance, and contract type and total value
• Provide a detailed contingency plan for personnel, equipment or facility problems that could stop service
• Technical questions go by email to harold.mcquillia@va.gov; phone questions will not be answered

After award, you must have

• Complete vendor compliance awareness training before access to the facility From 36C24627Q0086.docx: Vendor compliance awareness training must be completed prior to access to the facility.

Current contractor

No incumbent is named. The statement of work says Building 15's cooling system is no longer functional and Chiller #2 has been decommissioned and is being replaced, so the temporary chillers fill the gap until permanent repairs are done.

Not in the notice text

• The delivery date for the chillers is not given; the delivery schedule lists it blank and the rental period starts December 11, 2026
• Which wage rule applies (Davis-Bacon, the federal pay rates for construction workers, or the Service Contract Act) is not stated, though NAICS 238220 is a construction code
• The Government's budget or value for this order is not given
• The personnel risk levels in the vetting clause (VAAR 852.204-72) are blank, so background check requirements are unclear
• The statement of work calls for service to Building 15 and Building 47, while its acceptance criteria mention only Building 15; ask the contracting officer which applies