Combined Synopsis/Solicitation
125 IN BN Pre Deployment Yellow Ribbon November 2026
Department of Defense · Department of the Army
AI summaryThe Michigan Army National Guard (listed as W7NF USPFO ACTIVITY MI ARNG) wants a venue, buffet lunch, snacks and audio-visual setup for a one-day Yellow Ribbon event (a required briefing day for service members and families around a deployment) for about 800 people on November 21, 2026, within 10 miles of Novi, Michigan. Only small businesses can quote, and the response due date is November 3, 2026, 12:30 PM Eastern. The notice warns that funds are not presently available, so no award will be made until they are. More in the summary
AI summary Beta
The Michigan Army National Guard (listed as W7NF USPFO ACTIVITY MI ARNG) wants a venue, buffet lunch, snacks and audio-visual setup for a one-day Yellow Ribbon event (a required briefing day for service members and families around a deployment) for about 800 people on November 21, 2026, within 10 miles of Novi, Michigan. Only small businesses can quote, and the response due date is November 3, 2026, 12:30 PM Eastern. The notice warns that funds are not presently available, so no award will be made until they are.
Who can bid (4)
- Small business. The set-aside is 100% small business, and the size standard is $16,500,000.
- Active registration in the System for Award Management (SAM.gov) at the time of award, kept active through performance so you can invoice in Wide Area Work Flow (WAWF).
- No negative or adverse information in FAPIIS or SPRS in the last three years.
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- A venue within 10 miles of Novi, Michigan that holds all 800 attendees in one meeting space, can be split into three briefing areas, and has free parking. Casinos are not allowed.
How to submit: Email. The answers posted as Amendment P00002 say to send the final quote to all three addresses listed there (the notice listed different ones). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 19, 2026.
- Serious: Funds not yet available. No award will be made until funds are available, and the Government may cancel before or after the closing date without paying quote costs.
- Serious: Venue must hold 800 and be near Novi. You need a venue within the 10-mile radius that seats all 800 in one room, splits into three areas, and serves lunch in that same room.
- Serious: Free parking required. The answers say you must provide dedicated parking at no charge to attendees, with 780 vehicles expected.
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- Worth checking: Sample menu required. A quote without a sample lunch menu may be rejected.
- Worth checking: Food priced at the government per diem rate. The local government per diem meal rate applies to food, and the price is fixed whatever the turnout; there are no advance payments.
- Worth checking: Paid the fixed price even if fewer attend. You must feed 800 people and are paid the awarded price whatever the actual count, so you carry the risk of lower turnout.
- Worth checking: No advance payment. You pay for the venue and food up front and invoice only after the event is accepted, with a 7-day inspection and 7-day acceptance step for the COR.
- Worth checking: Limit on subcontracting. If you hire venue, catering or audio/visual firms that are not similarly situated small businesses, no more than 50% of payments may go to them.
- Minor: On-site audio/visual technician. The answers say a dedicated technician must stay on site all day, and the Government brings its own laptop.
- Minor: Government provides childcare staff. You supply only the childcare room and its furnishings; the Government provides the people who watch the children (20 children expected).
Read from the notice and 5 attachments. Show which files.
- SF_30 Amendment Version 2 FAQ.pdf (read)
- Attachment A PWS 27QA001.pdf (read)
- FAQ with Anwsers.pdf (read)
- Attachment B Solicitation Clauses Services RFQ (27QA001).pdf (read)
- SF30 Form Amendment.pdf (read)
Full summary
What they want
- General meeting space for about 800 people that can be split into three briefing areas, open 7:00 AM to 5:00 PM on November 21, 2026
- Buffet lunch for about 800 people from 11:30 AM to 1:00 PM, with allergens listed and substitutions for special diets
- Snacks plus continual water, coffee and tea during the event
- Audio/visual gear (screens, projectors, microphones, speakers) and an on-site technician
- A vendor display area for about 30 to 50 tables with two chairs each, with power
- One childcare room with the furnishings the work statement lists, plus a registration table at each entrance
- Free parking for attendees (the answers say 780 vehicles)
- Send the lunch menu to the contracting officer's representative (COR) 14 days before the event
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. Two contract line item numbers (CLINs, the priced lines of the order): 0001 Yellow Ribbon event and 0002 meals.
- Period of performance
- One day: November 21, 2026
- Place of performance
- Within a 10-mile radius of Novi, MI
- Estimated value
- Not stated
- How they'll choose
- Best value: the Government intends to award to one small business and may pay more than the lowest price if technical strength justifies it
- Offers due
- November 3, 2026, 12:30 PM Eastern
- How to submit
- Email. The answers posted as Amendment P00002 say to send the final quote to all three addresses listed there (the notice listed different ones)
What they'll judge offers on
- Price
- Past performance: no negative or adverse information in the Federal Awardee Performance and Integrity Information System (FAPIIS) or the Supplier Performance Risk System (SPRS) in the last three years
- Technical approach and technical capability (experience on relevant, similar contracts): rated acceptable or unacceptable
What to include when you submit
- Volume 1: a sample menu for the lunch; leaving it out could make the quote unacceptable
- Volume 2: pricing by CLIN, with the total extended price for the period of performance
- Include company name and address (and any 'doing business as' name), point of contact name, email and phone, and your UEI and CAGE codes from SAM.gov
- Use a format compatible with Microsoft 365 or Adobe PDF
- Send a signed Standard Form 30 (SF 30, the form that acknowledges an amendment) if the solicitation is amended
- Questions go by email only, due October 27, 2026, 12:30 PM Eastern Standard Time
- Check that you get the email confirming your quote was received; if not, contact the contract administrator
Current contractor
No incumbent is named; the answers say this is a new requirement.
Not in the notice text
- Whether and when funds will be available is not stated.
- The attached SF 30 forms in the file are blank templates; check SAM.gov for any signed amendment text and the amended quote addresses.
- The notice names a different set of quote email addresses than the answers posted as Amendment P00002; the answers say to use the three they list.
- Insurance is left to the bidder's discretion; no minimum coverage is stated.
- The Government's estimate or budget for the event is not given.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561990
- How to submit, from the AI summary: Email. The answers posted as Amendment P00002 say to send the final quote to all three addresses listed there (the notice listed different ones). Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 19, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- W7NF Uspfo Activity Mi ARNG, Lansing, MI
- Product/service code
- M1AB · Operation of Conference Space and Facilities
- Business type
- Administrative & staffing support (FedReady's grouping, from NAICS 561990)
- Versions
3 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0002 (this version)Due Nov 3, 2026
- Oct 6, 2026 · Amendment 0001Due Nov 3, 2026
- Oct 5, 2026 · Combined Synopsis/SolicitationDue Nov 3, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
FAR 52.232-18 Availability of Funds: This is to include the clause FAR 52.232-18. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this requirement. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. COMPETITIVE SOLICITATION FOR PURCHASE ORDER Solicitation number: W912JB27QA001 Request For Quote (RFQ) Title: 125 IN BN Pre-Deployment Yellow Ribbon Issue Date: October 05, 2026 Closing Date: November 03, 2026 Contracting Office: USPFO-MI, 3423 N MLK JR BLVD, LANSING MI 48906 This is a combined synopsis/solicitation for commercial products or commercial services. This announcement constitutes the only solicitation; a written solicitation will not be issued. REQUEST FOR QUOTE 1.1 The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-05. 1.2 Set aside is 100% Small Business. 1.3 Applicable size standard is $16,500,000. 1.4 NAICS: 561990 1.4.1 PSC: M1AB 1.5 Period of performance: 21 NOVEMBER 2026 1.5.1 Location of performance: 10-mile radius of NOVI, MI. 1.6 Contract Line-Item Structure (CLIN): 1.6.1 0001 Yellow Ribbon EVENT 1.6.2 0002 MEALS 1.7 Requirement details are on Attachment A – PWS 1.8 Applicable provisions and clauses are provided on Attachment B 2.0 QUOTE FORMAT 2.1 The offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints 2.2 Company information shall include from sam.gov entity registration 2.2.1 Name and address (include ‘doing business as’ (dba) name), 2.2.2 Point of contact information (name, email, and phone number), 2.2.3 UEI and CAGE codes 2.3 The acceptable electronic format shall be compatible with Microsoft 365 or PDF Adobe. 3.0 VOLUME 1 - TECHNICAL CAPABILITY 3.1 The proposal shall include a sample menu of the requirements (lunch). Failure to provide a sample menu could render the quote unacceptable 4.0 VOLUME 2 - PRICING 4.1 Pricing shall be submitted in relation to the solicitation CLIN structure. The total extended price shall be submitted for the period of performance. Quotes without the extended price may be rendered unacceptable. 5.0 SAM REGISTRATION/JOINT VENTURE 5.1 The offeror must have an active registration on sam.gov at the time of award. 5.2 The registration must be active throughout the period of performance to be able to submit an invoice in WAWF. 6.0 EVALUATION 6.1 The Government intends to award a single small business that provides the best value to the Government which meets all the technical specifications and provisions listed in this RFQ. 6.2 Best value will be determined by evaluating price, past performance, and technical approach. Technical capability will be established by evaluating the experience the contractor has with relevant and similar contracts. Technical approach and technical capability will be evaluated as acceptable or unacceptable. All factors are rated approximately equal. 6.3 The government intends to award to the responsible contractor whose quote, conforming to the solicitation, is most advantageous to the government based on price and other factors that provide the best value. 6.4 The government may award to other than the lowest priced quote if the factors of technical capability and technical approach provide the best value and exhibit betterments above the minimum requirements identified in the RFQ. 6.5 Negative or adverse information on FAPIIS or SPRS in the last three years may render your quote unacceptable. 7.0 AWARD 7.1 In accordance with FAR 12.207, a firm-fixed contract shall be issued. 7.2 Dates of period of performance will be November 21, 2026 unless otherwise instructed. 7.3 The contractor shall communicate with the Contracting Officer Representative (COR) to schedule the preliminary performance. 7.4 A Pre-Performance Meeting on TEAMS will be held with the offeror’s point of contact, COR, contract administrator and contracting officer. Other company personnel can be invited to the meeting if deemed to have a role on the contract/service. 7.5 A notice will be sent to the unsuccessful offerors when a signed contract has been received from the apparent awardee. 8.0 BILLING INSTRUCTIONS 8.1 Invoice terms are Net 30 days. 8.2 Invoices must be for services performed. Invoices will not be accepted for billing future services during the period of performance. 8.3 Inspection and acceptance will be at Novi, Michigan. 8.4 Quantity for services corresponds to the number of invoices to be submitted per month during the time of performance. 8.5 Invoices must be submitted through Wide Area Work Flow (https://piee.eb.mil). 8.5.1 Instructions are on clause 252.232-7006. 8.5.2 The invoiced amount for the CLIN shall not exceed the unit of issue amount. 8.5.3 Invoices shall be submitted after the service has been completed. 8.5.4 The Contracting Officer Representative (COR) has seven days to inspect the submitted invoice, and seven days to accept or reject the invoice. Once accepted, the request is submitted to the USPFO Pay Office for processing; when approved, the request is sent to DFAS for EDI transmission to the contractor. 9.0 QUOTE SUBMISSION INSTRUCTIONS 9.1 Questions due: 27 October 2026, 12:30 pm Eastern Standard Time (EST). 9.2 Questions must be submitted via email to artwanette.l.franklin-andrews.civ@army.mil , Olayemi.o.olatunji.mil@army.mil and ng.mi.miarng.list.uspfo-pc@army.mil. Questions will not be answered via telephone. 9.3 It is the offeror’s responsibility to ensure all required documentation is provided in its entirety before the date and time set for closing of the solicitation. 9.3.1 An email will be sent when your quote has been received. It’s the offeror responsibility to assure your quote has been received by the Contract Administrator 9.3.2 If the receipt confirmation is not received, the offeror shall contact the contract administrator to verify receipt or to determine why it wasn’t received. 9.4 Documents to be submitted for the RFQ: 9.4.1 Volume I – sample menu 9.4.2 Volume 2 – Pricing 9.4.3 SF30 signed if the solicitation is amended 9.5 Quotes due: 3 November 2026 – 12:30 p.m. Eastern Standard Time (EST) 9.5.1 Quotes must be submitted electronically to artwanette.l.franklin-andrews@army.mil, to ng.mi.miarng.mbx.uspfo-pc-vendors@army.mil and Olayemi.o.olatunji.mil@army.mil 9.6 The Government reserves the right to require minor clarifications or to hold discussions. However, the Government may award without requesting clarification for ambiguity.