Combined Synopsis/Solicitation
WEST ZONE MT HOOD NATIONAL FOREST PARENT BPA
Department of Agriculture · Forest Service · Sol. 1240BD25Q0015
Due in 1662 daysSmall business
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
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The U.S. Forest Service (Mt. Hood National Forest, West Zone, Oregon) wants vendors on a small-business-only Blanket Purchase Agreement (BPA) to pump out vault toilets at campgrounds, trailheads and day-use sites on a call-when-needed basis. Work is priced per trip, and the BPA runs through 04/30/2032. Amendment 2 says quotes are now accepted at any time during the BPA, not by a single due date.
Watch out for
- Statement of Objectives not provided. The notice says the requirement is in a 10-page Statement of Objectives that was not among the files available, so service standards, disposal rules and permits are unknown.
See attached Statement of Objectives
- On-call work with the response time set at each request. The Forest Service gives a need-by date and time when it places a call, so you must be able to respond on short notice, and trip counts are only estimates (about 1 to 2 per site per year).
- Remote forest sites. Sites are roughly 10 to 50 miles from the district offices on forest roads, which raises fuel and drive time you must build into a per-trip price.
- Service Contract Act wage rates apply. You must pay at least the listed wage determination rates and fringe benefits, which affects your pricing for a firm-fixed price per trip.
Service Contract Act WD #: 2015-5563
- Contractor liability for damage and fire. You are responsible for damage to property and people, and can be charged for firefighting costs caused by your crew, so insurance matters.
The Contractor shall be responsible for all damage to property and to persons, including third parties, that
- Every call is competed again. Being on the BPA does not guarantee work; each call weighs past performance, quality control and price among BPA holders, and poor performance can stop calls.
Each BPA holder will be given fair opportunity for the BPA Call.
- Dates in the documents disagree. The performance period appears as 05/01/2025 to 04/30/2032, 04/01/2022 to 03/31/2032, and price columns starting 4/1/2026, and the schedule says the period runs only through 04/30/2026, so confirm the real term with the contracting officer.
Period of Performance: 04/01/2022 to 03/31/2032
- Quote contact changed. The original documents say to email Arlene Steffey, but Amendment 2 says to send questions and responses only to Darnell Williams, so use the newer contact.
Quote response due date until end of the BPA to align with the open continuous
Read from the notice and 8 attachments.
- 1240BD25Q0015 002.pdf
- 1240BD25Q0015_1240BD22Q0028_1.v.2 Vault Septic Pumping Service WSZ.pdf
- 1240BD25Q0015_1240BD22Q0028_1.v.2 Vault Septic Pumping Service WSZ AMEND P0001.pdf
- Responses to Questions v.1.pdf
- Attachment 1 West Hood.pdf
- Attachment 2.pdf
- Attachment 3.pdf
- Attachment 4.pdf
Full brief
What they want
- Pump out (fully empty) vault toilets at Mt. Hood National Forest West Zone sites when the Forest Service places a service call
- Sites are on the Zigzag Ranger District (Rhododendron, OR) and the Clackamas River Ranger District (Sandy, OR), about 28 line items on the price schedule plus added sites in Attachment 1
- Quote a firm price per trip for each site you want, from your base to the vault and back; you do not have to quote every site
- Keep the sites and roads undamaged, and dispose of your own trash and refuse
- Be ready to bid on each individual BPA call, where past performance, quality control and price are looked at again
- Contract type
- Firm-fixed-price commercial services Blanket Purchase Agreement, call when needed; priced per trip
- Period of performance
- Amendment 2 lists 05/01/2025 to 04/30/2032. Other documents show different dates (see red flags).
- Place of performance
- Mt. Hood National Forest West Zone, Oregon: Zigzag Ranger District (70220 E Highway 26, Rhododendron, OR) and Clackamas River Ranger District (16400 Champion Way, Sandy, OR)
- Contract vehicle
- Parent Blanket Purchase Agreement (BPA) with fair opportunity on each BPA call
- How they'll choose
- Best value to the Government, price and other factors considered. Each BPA call is also decided on past performance, quality control and price.
- Offers due
- Open and continuous through the end of the BPA (SAM.gov deadline field shows 2031-04-30 12:00 PM Pacific). The original solicitation listed 02/28/2025 12:00 PT.
- How to submit
- Email. The original instructions named arlene.steffey@usda.gov; Amendment 2 changes the contact to Darnell Williams, darnell.williams@usda.gov, 458-212-6091, and says questions and responses must go only to that address.
What they'll judge offers on
- Relevant Experience and Past Performance (based on your submission; the Government may also check PPIRS, FAPIIS, eSRS, references and Forest Service records)
- Price (the Schedule of Items; no extra pricing information needed)
What to include when you submit
- Include a technical proposal, a price proposal, and contractor representations and certifications
- Fill in vendor name and vendor UEI on the Schedule of Items and price each site you want per trip
- Describe relevant experience and past performance, with a phone number and business or person's name for each reference
- Complete the highlighted representations and certifications (such as FAR 52.204-24 and 52.204-26) and return them with the quote
- Acknowledge amendments
You must have
- Small business set-aside (total). NAICS 562991 with a $9 million size standard.
This procurement is set aside for small business.
- Active SAM.gov entity registration at the time you submit
Offerors must have an active entity registration in the System for Award Management
- Completed representations and certifications returned with your quote
Representations and Certifications (complete highlighted items in this section and
- Pay at least the Service Contract Act wage rates (wage determination 2015-5563) to workers
Service Contract Act WD #: 2015-5563
Current contractor
No incumbent is named. The file names reference an earlier solicitation number (1240BD22Q0028) and one attachment shows a period starting 04/01/2022, which suggests a previous BPA for this work.
Not in the notice text
- The Statement of Objectives (service standards, waste disposal requirements, any permits or licenses, insurance amounts)
- How the Forest Service decides to add new vendors to the BPA during the open continuous period, and when awards are made
- The true period of performance given the conflicting dates in the documents
- Estimated dollar value of the BPA or any ceiling per call
- Page limits or format for the technical and price proposals
- Part of the main solicitation (about 16,000 characters of clauses) and part of the wage determination were not available
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Key facts
- Response due
- Apr 30, 2031, 7:00 PM UTC
- Posted
- Jun 4, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 1240BD25Q0015
- Agency
- Department of Agriculture · Forest Service
- Office
- USDA-FS, Csa Northwest 2
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 562991
- Product/service code
- S222
- Business type
- Environmental & natural resources
- Place of performance
- OR, 97049
- Contracting contact
- Darnell WilliamsDarnell.Williams@usda.gov541-383-5433
- Versions
- 6 (amended since first posted)
What similar contracts paid
512 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 99% of the dollars in this market over the last 3 fiscal years.
Typical contract$14.2KMiddle half: $6K to $41.8K
Typical per year$8.3KValue divided by years of performance
Possible incumbent's contract endsApr 2031A similar contract in this state, ending near when this one starts
Before you respond
Full notice text from SAM.gov
///AMEND ONE See Attachment for Details.
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