Solicitation
Pump Unit, Hydraulic
Department of Defense · Defense Logistics Agency
AI summaryThe Defense Logistics Agency's DLA Land Warren office wants a five-year, firm-fixed-price (FFP: one set price per unit) indefinite-delivery indefinite-quantity (IDIQ: the Government orders as needed) contract for Pump Unit, Hydraulic, NSN 4320-01-432-6208, set aside for small businesses. The response due date is November 3, 2026, 1:00 PM Eastern. The quantity is unclear: the notice gives a minimum of 21 and a maximum of 406 Each, while the solicitation guarantees 65 Each and caps the five-year total at 406 Each. Drawings are export-controlled, so a business needs Joint Certification Program (JCP) approval before it can see them. More in the summary
AI summary Beta
This summary may miss requirements: 2 of 4 attachments weren't read (OTHER THAN NEW MATERIAL WORKSHEET_SPRDL1-26-R-A019.doc, SPRDL126RA019 TDP Pump Unit Hydraulic EH6L0095EH Distribution D Export Controlled.zip). Check the attachments on SAM.gov.
The Defense Logistics Agency's DLA Land Warren office wants a five-year, firm-fixed-price (FFP: one set price per unit) indefinite-delivery indefinite-quantity (IDIQ: the Government orders as needed) contract for Pump Unit, Hydraulic, NSN 4320-01-432-6208, set aside for small businesses. The response due date is November 3, 2026, 1:00 PM Eastern. The quantity is unclear: the notice gives a minimum of 21 and a maximum of 406 Each, while the solicitation guarantees 65 Each and caps the five-year total at 406 Each. Drawings are export-controlled, so a business needs Joint Certification Program (JCP) approval before it can see them.
Who can bid (6)
- Small business: the buy is a 100% total small business set-aside, so only small businesses under NAICS 333996 can bid
- Certified under the United States/Canada Joint Certification Program (JCP), which needs a current DD Form 2345 (a military critical technical data agreement), to get the drawings; then request access to the TDP on SAM.gov
- Only one person per company can request the TDP; that person must be the Data Custodian named in the JCP and have a SAM.gov account through login.gov
Show all 6Show fewer
- Active registration in the System for Award Management (SAM) to receive an award
- Quality system meeting ISO 9001:2015 or equivalent, passed down to subcontractors on critical or complex items
- A business that is not the manufacturer must have, and keep, supply chain traceability records showing the item meets the drawings and comes from an approved maker
How to submit: Email to the Contract Specialist named on the solicitation's cover page on SAM.gov, subject line "Proposal Submission - SPRDL1-XX-X-XXXX (company name)"; PDF preferred. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (11)
From the version posted Oct 15, 2026.
- Serious: Small business set-aside; export-controlled drawings need JCP approval first. Only small businesses can bid, and without JCP certification and an approved access request for the Technical Data Package (TDP) a business cannot see the drawings it must price and build to.
- Serious: JCP processing time given two ways. The notice says certification should take no more than one week; the solicitation says processing is estimated at six to ten weeks. Ask the contracting officer which applies before relying on either.
- Serious: Offer must cover the whole quantity; one award only. An offer for less than the total quantity is ineligible, so a business must be able to supply every unit across all five ordering years.
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- Worth checking: Minimum quantity differs: 21 in the notice, 65 guaranteed in the solicitation. The notice lists a minimum of 21 Each; the solicitation guarantees 65 Each on the first order. Only the guaranteed minimum is certain, so ask which figure governs.
- Worth checking: NSN differs between notice and schedule. The notice gives NSN 4320-01-432-6208; the solicitation's schedule lines print 4320-04-432-6208 for the same item and part number 12395352. Confirm the item before pricing.
- Worth checking: First article test required; waiver is not assured. A first article test is required and priced as its own line. A waiver request needs a signed worksheet with proof, and may be denied. The first article units, shown as quantity 02, are consumed in testing, so their cost goes in your price.
- Worth checking: Delivery start counted from two events. The delivery narrative starts deliveries 330 days after the delivery order date with first article testing. The first delivery line (contract line item number, or CLIN, 0011) counts 330 days from the date of first article test approval.
- Worth checking: Reverse auction possible after proposals close. The contracting officer may run an online price auction where lowest prices are shown anonymously. Bidders must be registered and have a trained representative.
- Minor: Deliveries of 3 units every thirty days. After the start date the Government expects at least 3 units every thirty days; delivering more is allowed at no added cost, and shipping to the depot is at the seller's expense.
- Minor: Delivery destination listed two ways. The delivery lines ship to DLA Distribution Red River in Texarkana, TX, but the long-term-contract narrative lists 100% to Anniston Munitions Center. Ask which applies.
- Minor: Government inspection at your plant before shipping. You must contact the Defense Contract Management Agency (DCMA) to inspect and accept at origin before you ship; items shipped without it are rejected and returned at your cost.
Read from the notice and 2 attachments. 2 of 4 not read. Show which files.
- FIRST ARTICLE TEST (FAT) WAIVER REQUEST WORKSHEET_SPRDL1-26-R-A019.pdf (read)
- SPRDL1-27-R-A027.pdf (read)
- OTHER THAN NEW MATERIAL WORKSHEET_SPRDL1-26-R-A019.doc: not read (the AI doesn't read this file type yet): open it on SAM.gov
- SPRDL126RA019 TDP Pump Unit Hydraulic EH6L0095EH Distribution D Export Controlled.zip: not read (access is restricted): request it on SAM.gov
Full summary
What they want
- Make and deliver Pump Unit, Hydraulic (NSN 4320-01-432-6208, part number 12395352), unit of issue EA (Each), to the drawings in the Technical Data Package (TDP)
- Ordering years: first year 82 Each, then 81 Each in each of years two through five (406 Each at most over five years)
- First order is 65 Each, awarded with the contract; only that minimum is guaranteed
- First article test (FAT: Government approval of early sample units before production) with a test report, priced as its own line (CLIN 0016)
- Deliver FOB Destination (the seller pays freight to the Government's door) to DLA Distribution Red River, Texarkana, TX, at 3 units every thirty days
- Use the sampling method MIL-STD-1916 for acceptance and meet ISO 9001:2015 or equivalent quality rules
- Pretreat and paint parts with chemical agent resistant coating (CARC) as the clause on pretreatment and CARC requires
- Have the Defense Contract Management Agency (DCMA) inspect at your plant before shipping
- Contract type
- Firm-fixed-price, 5-year indefinite-delivery indefinite-quantity (IDIQ); one award for the total quantity
- Period of performance
- 5 ordering years from award (first year is award date plus 364 days); delivery starts 330 days after the delivery order date with first article testing or 240 days without it
- Place of performance
- CONUS (continental United States) in the notice; the SAM.gov field says USA. Delivery is to DLA Distribution Red River, Texarkana, TX.
- Estimated value
- Not stated
- How they'll choose
- Lowest evaluated price among responsible bidders (best value if the solicitation lists other factors elsewhere). The unit price for each year is multiplied by that year's estimated quantity and the results are added.
- Offers due
- November 3, 2026, 1:00 PM Eastern
- How to submit
- Email to the Contract Specialist named on the solicitation's cover page on SAM.gov, subject line "Proposal Submission - SPRDL1-XX-X-XXXX (company name)"; PDF preferred
What they'll judge offers on
- Price: each ordering year's unit price times its estimated quantity, added together
- First article test price (CLIN 0016): deducted from the evaluated price only if a waiver is requested and granted
- Responsibility: financial, technical, production and management background, with a possible plant visit
What to include when you submit
- Offer on the total quantity of all items; offers for less are ineligible and only one award will be made
- Price each ordering-year line (CLINs 0011 to 0015) and the first article test line (CLIN 0016); range pricing may be proposed with quantity ranges and unit prices
- Put all volumes and parts in one email so the whole proposal arrives by the response due date
- To seek a first article waiver: send the waiver worksheet with the proposal, on company letterhead, signed by an agent of the company, with supporting proof such as a Government-approved test report
- To offer other than new material: send the Other Than New Material Worksheet with the proposal
- Identify your quality system; if it is not ISO 9001 or a comparable standard, describe it (defect prevention, process control, quality checks throughout)
- Name the exact name, address and CAGE code of the facility where the Government will inspect and accept the items
- You may propose faster delivery at no added cost: fill in the days to start deliveries with and without first article testing
- Object in writing to release of unit prices before the response due date, with your reason, if you do not want them released
After award, you must have
- Use MIL-STD-1916 sampling for acceptance: verification level IV for major characteristics and level II for minor ones From SPRDL1-27-R-A027.pdf:
Use of MIL-STD 1916…
Not in the notice text
- The technical drawings and requirements are in an export-controlled Technical Data Package (TDP) that needs JCP approval and a SAM.gov access request; it is attached but not read. The Other Than New Material Worksheet (.doc) is also attached but not read.
- The contract specialist's name and email are on the solicitation's cover page on SAM.gov; the read copy does not give them.
- Why the minimum quantity is 21 in the notice but 65 guaranteed in the solicitation is not explained.
- Which JCP processing time (one week or six to ten weeks) applies is not settled.
- Whether the solicitation lists evaluation factors beyond price (the read text gives only price and responsibility) is not stated.
- A dollar value for the contract is not stated.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. The notice also names requirements: More open small business set-asides under NAICS 333996
- The notice mentions export-controlled data. You may need a Joint Certification Program (DD Form 2345) approval to see the drawings.
- How to submit, from the AI summary: Email to the Contract Specialist named on the solicitation's cover page on SAM.gov, subject line "Proposal Submission - SPRDL1-XX-X-XXXX (company name)"; PDF preferred. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 15, 2026
- Notice type
- Solicitation
- Office
- DLA Land Warren, MI
- Product/service code
- 4320 · Power and Hand Pumps
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333996)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Solicitation Announcement Solicitation: SPRDL1-26-R-A019 New FY Solicitation Number: SPRDL1-27-R-A027 Item: Pump Unit, Hydraulic NSN: 4320-01-432-6208 USG PN: 12395352 Minimum Quantity: 21 Maximum Quantity: 406 First Delivery Order Quantity: 65 Unit of Issue: EA FOB: Destination Delivery: 330 days with FAT / 240 days without FAT Place of Performance: CONUS Requirement Type: Firm Fixed Price (FFP), 5-Year Indefinite Delivery indefinite Quantity (IDIQ) Set-Aside: 100% Total Small Business Set-Aside Range Pricing may be proposed: Please provide the quantity ranges and unit prices if proposing range pricing on each of the ordering year CLINs. Additional Information (Special/Unique clauses and narratives): First Article Test (FAT) is required for this action. A FAT Wavier is available upon request. Higher- Level Contract Quality applies, please see 52.246-11 Use of MIL STD-1916 applies, please see narrative ES6019 Requirement for Pretreatment and CARC – Painted Material Applies, please see narrative ES7450 COMPETITION: All responsible sources may submit a bid, proposal or quotation which shall be considered by the Agency. If prusuing FAT Waiver, submit the FAT Waiver Request with the proposal. If proposing other than new material, submit the Other than New Material Worksheet with the proposal. The Technical Data will be made available when the solicitation is posted to SAM.Gov. EXPORT CONTROLLED Joint Certification Program (EXPORT CONTROL) You must be certified under the United States/Canada Joint Certification Program (JCP) (https://www.dla.mil/Logistics-Operations/Services/JCP/) to be granted access to the technical data (TDP) for this solicitation, via Contract Opportunities (www.sam.gov). To register, or to re-register, please select the DD Form 2345 link from the Joint Certification Program (JCP) Home page (https://www.dla.mil/Logistics-Operations/Services/JCP/) and follow the instructions for completion, noting the required documentation to submit with the form. Mail the Form 2345, along with the required documentation to the address is provided on form; it CANNOT be faxed or emailed. The process should take no more than one week for you to be certified or denied for approval under the JCP. If you encounter problems, please contact JCP at 1-877-352-2255 or via email at JCP-ADMIN@DLA.MIL or dlacontactcenter@dla.mil. Your firm must request access to the TDP in Contract Opportunities (www.sam.gov) in addition to submitting the above form in order to be granted access to the TDP. Once these requirements have successfully been completed, you will be granted access to the TDP. If you do not have access to Contract Opportunities, recommend you register as soon as possible REVERSE AUCTION (NOT REQUIRED) The solicitation will contain provision 52.215-9023, Reverse Auction, which allows for the use of a reverse auction as a pricing technique. After the solicitation closes, the contracting officer will determine if a reverse auction will be held. If a reverse auction is held, contractors must be registered in the reverse auction system in order to participate in the auction. Additionally, the contractor representative participating in the auction must have taken the on-line reverse auction training prior to the auction. Registration, on-line training, and other information regarding the reverse auction can be found at https://dla.procurexinc.com. Any questions related to the reverse auction system or process can be directed to the Contract Specialist.
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