Solicitation
PIP-II CM 2K Reclosable Pressure Safety Relief Valves
Department of Energy
AI summaryFermi National Accelerator Laboratory (Fermilab), run for the Department of Energy by Fermi Forward Discovery Group, LLC (FFDG), wants 25 cryogenic reclosable pressure safety relief valves for its Proton Improvement Plan II (PIP-II) particle accelerator. It is a firm-fixed-price (FFP: one set price) subcontract with no set-aside, awarded to the lowest-priced offer that is technically acceptable. The response due date is November 4, 2026, 2:00 PM Central; questions are due October 23, 2026 (passed), 2:00 PM CDT. More in the summary
AI summary Beta
Fermi National Accelerator Laboratory (Fermilab), run for the Department of Energy by Fermi Forward Discovery Group, LLC (FFDG), wants 25 cryogenic reclosable pressure safety relief valves for its Proton Improvement Plan II (PIP-II) particle accelerator. It is a firm-fixed-price (FFP: one set price) subcontract with no set-aside, awarded to the lowest-priced offer that is technically acceptable. The response due date is November 4, 2026, 2:00 PM Central; questions are due October 23, 2026 (passed), 2:00 PM CDT.
Who can bid (4)
- Unrestricted; no set-aside
- Valves must be ASME Section VIII Code NB/UV stamped
- Past work: three completed similar projects in the past five years
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- Draft small business subcontracting plan if the bidder is not a small business and the subcontract exceeds $750,000.00
How to submit: Email to Procurement Specialist Seth Fryar, sfryar@fnal.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 14, 2026.
- Serious: Proposal can be rejected for missing documents. Partial or incomplete proposals, or missing required documents, may be treated as non-responsive and not considered for award.
- Worth checking: Subcontracting plan required for large awardees. A business that isn't small, if the subcontract tops $750,000.00, must send a draft plan with its proposal or risk rejection; small businesses are not required to send one.
- Worth checking: Three similar past projects required. Offers must show three similar projects from the past five years, which a newer firm may not have.
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- Worth checking: Exceptions can disqualify an offer. Taking exceptions to the specifications or terms may cause disqualification.
- Worth checking: Firm price with no escalation. Price must be firm-fixed and valid 90 days, and price escalation language will not be accepted, so material costs are the bidder's risk.
- Minor: Questions were due Oct 23, 2026. Check the amendments for the agency's answers.
- Minor: Delivery to Illinois with import duties. Shipments must be DAP Batavia, Illinois; the subcontractor pays shipping through delivery and Fermilab pays import duties.
- Minor: No contact with Fermilab staff. Contacting FFDG staff about the RFP other than the named person can get an offer disqualified.
Read from the notice and 7 attachments. Show which files.
- RFP 387881-DSF.pdf (read)
- A. Specification ED0049128 CM Relief Valves.pdf (read)
- B. FFDG General Terms and Conditions for Supplies (08.2025).pdf (read)
- C. PROC-FRM-100_Subcontractor Certs.pdf (read)
- D. PROC-FRM-466_Proposal Certs.pdf (read)
- E. Compliance With Federal Anti-Discrimination Laws.pdf (read)
- F. FL-55 Small Business Subcontracting Plan.pdf (read)
Full summary
What they want
- Item 1: QTY 18 valves, tags SV-nn21 (nn = 02-19), for the cryomodule helium volume, per specification ED0049128
- Item 2: QTY 6 valves, tags SV-nn21 (nn = 20-25), per specification ED0049128
- Item 3: QTY 1 valve, tag SV-0121, per specification ED0049128
- Valves must be stamped under the American Society of Mechanical Engineers (ASME) Section VIII pressure code (NB/UV stamp), for cryogenic helium service, with a KEL-F (PCTFE, a plastic) seat and EPDM (rubber) o-rings
- Seat leak tightness must meet or exceed American Petroleum Institute (API) standard 527, and the valves must be set to relieve at 1.05 barg
- Deliver to Batavia, Illinois (Delivered at Place (DAP), Incoterms 2020); Fermilab checks each valve within two weeks of receiving it
- Deliver with a certificate of compliance, mill and material traceability report and set pressure certification
- Contract type
- Firm-fixed-price subcontract (under Fermilab's prime contract with the Department of Energy)
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable: award to the lowest-priced offer that meets the acceptability standards, including past performance
- Offers due
- November 4, 2026, 2:00 PM Central
- How to submit
- Email to Procurement Specialist Seth Fryar, sfryar@fnal.gov
What they'll judge offers on
- Technical Merit & Quality: valves meet or exceed Exhibit A, with product literature, specifications and data sheets
- Relevant Experience & Technical Capability: three similar projects from the past five years
- Delivery schedule: a detailed schedule
- Price: firm-fixed price on the Exhibit G pricing sheet
What to include when you submit
- Send Part I (technical proposal) and Part II (business management and price proposal) as separate documents; do not combine them
- Price on the Exhibit G Request for Proposal Pricing Sheet only, in U.S. dollars, firm-fixed price, valid for 90 days from the final proposal due date; no price escalation language
- Technical proposal: show the valves meet specification ED0049128, with rated capacity, orifice size, calculations and datasheets, dimension drawings, flange descriptions, seat and seal materials, API 527 leak tightness, ASME Code certification and in-place testing provisions, all in English
- Experience: three projects of similar size, scope and complexity from the past five years, each with customer name, project name and location, description, total contract amount, contracted schedule duration, start and completion dates (percent complete and projected completion if current) and an example of project documentation
- Include a detailed delivery schedule
- Put any exceptions to the specifications or General Terms and Conditions on a separate sheet on company letterhead
- Fill in the Exhibit C Subcontractor Annual Representations & Certifications (SARC, Form PROC-FRM-100) and Exhibit D Proposal Certifications (Form PROC-FRM-466), signed by a company official
- If not a small business and the subcontract exceeds $750,000.00, include a draft Small Business Subcontracting Plan (Exhibit F, FL-55)
- Acknowledge any amendment by email, by signing it, or in the proposal; mark proprietary data with the legend in section 18
Not in the notice text
- The delivery date the buyer requires; offers state their own schedule
- Place of performance is not stated in the SAM.gov fields; delivery is to Batavia, Illinois
- The middle parts of Exhibit B (General Terms and Conditions) and Exhibit D (Form PROC-FRM-466) were attached but not read
- Contract value is not stated
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Procurement Specialist Seth Fryar, sfryar@fnal.gov. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 14, 2026
- Notice type
- Solicitation
- Office
- Fermilab - DOE Contractor, Batavia, IL
- Product/service code
- 4820 · Valves, Nonpowered
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 332911)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Fermi National Accelerator Laboratory (FNAL) is building a next generation proton accelerator called the Proton Improve Plan II (PIP-II). FNAL is soliciting proposals for Reclosable Pressure Safety Relief Valves to protect from overpressure. Proposals can be submitted directly to the Primary Contact listed on this notice and within the RFP Document. Pricing must be submitted using the Request for Proposal Pricing Sheet, Exhibit G, which is located at the end of the RFP document.
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- Seat, Valve
- Body, Valve