Solicitation
Remove and Replace Walkin Cooler and Freezer
Department of the Interior · U.S. Geological Survey
AI summarySmall businesses only: the U.S. Geological Survey (Department of the Interior), for its Conte Research Laboratory in Turners Falls, Massachusetts, wants a new walk-in cooler and freezer bought and installed and the old units removed. The response due date is October 30, 2026, 2:00 PM Mountain (an amendment moved it to Nov 5, 2026, 2:00 PM MST · 4:00 PM Eastern), by email. The notice says 30 days to finish; the statement of work says 10 working days. More in the summary
A newer version of this notice was posted Oct 27, 2026. It moves the due date from Oct 30, 2026 to Nov 5, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 27, 2026. The due date moved from Oct 30, 2026 to Nov 5, 2026. Check what else changed on SAM.gov.
Small businesses only: the U.S. Geological Survey (Department of the Interior), for its Conte Research Laboratory in Turners Falls, Massachusetts, wants a new walk-in cooler and freezer bought and installed and the old units removed. The response due date is October 30, 2026, 2:00 PM Mountain, by email. The notice says 30 days to finish; the statement of work says 10 working days.
Who can bid
- Small business: this is a total small business set-aside under NAICS 333415 with a size standard of 1,250 employees
- Registered in the System for Award Management (SAM) before an award can be made
How to submit: Email to Mindie Dixon, mindie_dixon@ios.doi.gov. One electronic copy., due October 30, 2026, 2:00 PM Mountain Time. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
- Serious: Total small business set-aside. Only small businesses can bid on this purchase.
- Serious: Completion time: 10 working days or 30 days. The statement of work says the project must be completed within 10 working days, while the notice says delivered and completed within 30 days of receiving the purchase order; ask the contracting officer which governs.
- Worth checking: Dimensions are approximate. Sizes are only for preparing a bid, and field measurements are made at the site visit or after award, so pricing carries some risk.
Show all 8Show fewer
- Worth checking: Wage determination covers Maine counties. The attached Service Contract Act wage determination 2015-4009 lists counties in Maine, but the work is in Massachusetts; ask the contracting officer which wage rates apply.
- Worth checking: Date passed (Oct 22, 2026): Site tour on October 22, 2026. A tour is set for 9:00 AM Eastern at the Conte Research Laboratory; the provision says bidders are urged and expected to inspect the site, and firms should email the contracting officer at least 24 hours ahead.
- Worth checking: Removal and install line has no quantity or unit. CLIN 00020 (Removal/Install) shows no quantity or unit of issue, so ask how to price it.
- Minor: Work above and through a concrete slab. Condenser lines run through existing slab openings that may need widening, which adds labor and scheduling risk.
- Minor: Buy American clause applies. The contract lists the Buy American - Free Trade Agreements clause, so check where the equipment is made.
Read from the notice and 2 attachments. Show which files.
- Sol_140GG027Q0009.pdf (read)
- Wage_Determination_2015-4009.pdf (read)
Full summary
What they want
- Supply one new walk-in cooler and freezer (CLIN 00010: QTY 1, unit EA, for each) with capacity that meets or exceeds the existing units; outside size is about 13 feet wide and 7 feet 6 inches high, freezer box about 6 feet deep
- Remove and dispose of the existing walk-in freezer and cooler, and protect surrounding areas (CLIN 00020 Removal/Install; no quantity or unit is stated)
- Prepare and repair floor and wall surfaces, ensure drainage and leveling, and install insulated panels, doors, hardware, and refrigeration systems
- Mount condensers on the floor of the second-floor mechanical room above the units, running refrigerant lines through existing openings in the concrete slab (holes may need widening)
- Do electrical and controls work, with controls on the unit front panels, then test, calibrate and commission the systems
- Train staff and deliver manuals, warranties and as-built documents on paper and electronically
- Meet acceptance temperatures: cooler 35 to 41 degrees F, freezer 0 degrees F or below, with inspections passed
- Contract type
- Competitive request for quotations (RFQ) for commercial products and services, leading to a purchase order. No option periods.
- Period of performance
- The notice and the SF 1449 (Standard Form 1449, the form you sign and return as your offer) say delivery and completion within 30 days of receiving the purchase order. The statement of work says the project must be completed within 10 working days.
- Place of performance
- Eastern Ecological Science Center, S.O. Conte Research Laboratory, One Migratory Way, Turners Falls, MA
- Estimated value
- Not stated
- How they'll choose
- Best value: the award goes to the responsible bidder whose quote is most advantageous to the Government, price and other factors considered. The relative importance of the factors is not stated.
- Offers due
- October 30, 2026, 2:00 PM Mountain Time (from the version posted Oct 16, 2026; amended since)
- How to submit
- Email to Mindie Dixon, mindie_dixon@ios.doi.gov. One electronic copy.
- Page limits
- Factor 1 Technical Capability: 3 pages
What they'll judge offers on
- Technical: compliance with salient characteristics, and a capabilities statement covering all statement of work requirements with a detailed approach (3 pages)
- Price
What to include when you submit
- Tab A: signed and dated SF 1449 offer form with contract administration data, your unique entity ID (UEI), and acknowledgment of any amendments
- Tab B: price each item by entering a unit price on the SF 1449 and multiplying by the quantity for the amount, and attach an itemized quote
- Tab C: technical response with compliance with the salient characteristics and a capabilities statement addressing all statement of work requirements, including a detailed approach
- Include a technical description of the items offered, the terms of any express warranty, and a completed copy of the representations and certifications at FAR 52.212-3
- Missing Tab A, B or C may make the offer incomplete, and incomplete offers will not be evaluated
- Hold your prices firm for 30 calendar days after the response due date
- If you cannot invoice through the Treasury's Invoice Processing Platform (IPP), send a written waiver request with your quote
Not in the notice text
- How the evaluation factors rank in importance, and whether award is to the lowest price among acceptable quotes, is not stated
- The length of the workmanship warranty is not stated; the statement of work says "Provide minimum 1 warranty on workmanship"
- The Government's budget for this purchase is not stated
- Who the Technical Liaison is: the name is given with award
- Whether the wage determination listed as Attachment 1 in Section D is the same one cited as Attachment 2 in the wage clause
- The anticipated award date is 7 days after the solicitation closes; the posting does not name the award date itself
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 333415
- How to submit, from the AI summary: Email to Mindie Dixon, mindie_dixon@ios.doi.gov. One electronic copy. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- USGS Contracting Activity, Reston, VA
- Product/service code
- 4110 · Refrigeration Equipment
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333415)
- Versions
3 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0002Due Nov 5, 2026 (changed)
- Oct 22, 2026 · Amendment 0001Due Oct 30, 2026
- Oct 16, 2026 · Solicitation (this version)Due Oct 30, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The U.S. Geological Survey EESC-S.O. Conte Research Laboratory requires the purchase and installation of a new walk-in cooler/freezer unit, along with removal of the existing unit, to be delivered and completed in Turner Falls, MA, within 30 days from the date the contractor receives the purchase order. There are no option periods. Competitive Request for Quotations (RFQ) 140G027Q0009 is a small business set aside under NAICS code 333415 -Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing The size standard is 1,250 employees. Question cutoff: 10/27/2026 - 10:00am Mountain Time The anticipated award date of the contract is 7 days After the solicitation closes. SAM REQUIREMENT- Offeror must be registered in the SAM - SYSTEM FOR AWARD MANAGEMENT database before an award can be made to them. All responsible sources may submit a quotation which shall be considered by the agency. Quotations shall be submitted to Mindie Dixon at mindie_dixon@ios.doi.gov
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