Solicitation
Clutch Assy
Department of Defense · Department of the Navy
AI summaryThe Navy's NAVSUP Weapon Systems Support office (Mechanicsburg) wants a clutch assembly built to Naval Sea Systems Command (NAVSEA) Drawing 4687407 ASSY 263, QTY 10, unit not stated. It is for a crucial shipboard system, and final delivery is 200 days; the response due date is November 23, 2026, 4:30 PM UTC-4 (3:30 PM Eastern). The posted text was cut off, so more terms may be missing. More in the summary
AI summary Beta
SAM.gov's data cuts this notice's text off, and this summary didn't read the attachments, so it may miss requirements. Check the attachments on SAM.gov.
The Navy's NAVSUP Weapon Systems Support office (Mechanicsburg) wants a clutch assembly built to Naval Sea Systems Command (NAVSEA) Drawing 4687407 ASSY 263, QTY 10, unit not stated. It is for a crucial shipboard system, and final delivery is 200 days; the response due date is November 23, 2026, 4:30 PM UTC-4 (3:30 PM Eastern). The posted text was cut off, so more terms may be missing.
Who can bid
- Quality system that meets ISO 9001, with calibration under ISO 10012 or ANSI Z540.3 with ISO 17025; MIL-I-45208 with MIL-STD-45662 is an acceptable alternate
- Deep Submergence Systems Program (DSSP) suppliers must give the Procurement Contracting Officer (PCO) their quality system procedures before award
Things to watch (7)
From the version posted Oct 20, 2026.
- Serious: Special emphasis safety material. The Navy treats this part as safety critical, so expect strict certification, traceability and inspection rules that raise cost and paperwork.
- Serious: Quantity 10, unit of issue not stated. A quote is priced per unit, and the notice gives no unit of issue for the 10 clutch assemblies.
- Worth checking: Notice text is cut off. SAM.gov's text ends partway through the traceability and certification rules, so later requirements, instructions and evaluation terms are missing from this brief.
Show all 7Show fewer
- Worth checking: Quality system papers needed before award. Suppliers of this program's material must give the contracting officer their quality system procedures before award, unless already on file and waived.
- Worth checking: Many drawings and standards to obtain. A long list of drawing sheets and military standards must be obtained by the contractor, with ordering details in an attachment.
- Minor: Small business set-aside dropped. An earlier small business set-aside was dissolved, so larger firms may compete; SAM.gov shows no set-aside.
- Minor: One-year warranty. The warranty runs one year, counted to 365 days after the last delivery under the contract.
Read from the notice text only.
Full summary
What they want
- Make the clutch assembly to NAVSEA Drawing 4687407 ASSY 263; QTY 10, unit not stated
- Treat it as special emphasis material (Level I, scope of certification): the Navy's label for parts whose failure could injure crew or lose the ship, so special controls apply
- Keep a documented quality system that meets ISO 9001 (an international quality management standard) with a matching calibration system
- Send certification data (CDRLs, the contract data requirements lists of required records) 20 days before delivery; the shipyard (PNSY) review takes 6 working days after receipt
- Deliver the final material in 200 days
- Send a certificate of compliance saying the items meet the contract, specifications and drawings
- Cut internal threads (no cold forming), inspect threads to FED-STD-H28, and keep the item free of mercury
- Let the Government inspect at your plant and keep inspection and test records
- Contract type
- Fixed-price supply order (the inspection clause listed is the fixed-price version)
- Period of performance
- Final delivery in 200 days; the start point isn't stated
- Estimated value
- Not stated
- Offers due
- November 23, 2026, 4:30 PM UTC-4 (3:30 PM Eastern)
What to include when you submit
- Send your current documented quality system procedures to the Procurement Contracting Officer before award, unless they are already on file at NAVICP-Mech (the Navy's Mechanicsburg inventory office) and the officer waives this
- The Inspection and Test Plan (Data Item A001 on DD Form 1423, the contract data requirements list form) may be waived if already on file at NAVSUP WSS Mechanicsburg
- Use the updated drawings; the notice says the drawings have been updated
Not in the notice text
- The end of the notice text is missing (it stops at the traceability and certification section), so the rest of the requirements, submission instructions and evaluation terms were not available.
- Unit of issue for the 10 clutch assemblies.
- Place of performance and delivery destination are not stated.
- How offers are submitted and how the award is decided.
- What the 200-day final delivery period counts from.
- Contact details are shown as TBD.
- Ordering details for the drawings and standards are in an attachment.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- NAVSUP Weapon Systems Support Mech, Mechanicsburg, PA
- Product/service code
- 3010 · Torque Converters and Speed Changers
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333612)
- Versions
21 versions have been posted, newest first.
- Oct 20, 2026 · Solicitation (this version)Due Nov 23, 2026
- Oct 20, 2026 · PresolicitationDate Nov 23, 2026
- Oct 20, 2026 · Amendment 0002Due Nov 23, 2026 (changed)
- Dec 30, 2025 · Amendment 0001Due Jan 5, 2026
- Dec 30, 2025 · SolicitationDue Jan 5, 2026
- Dec 30, 2025 · PresolicitationDate Jan 5, 2026 (changed)
- Mar 7, 2025 · SolicitationDue Mar 28, 2025
- Mar 7, 2025 · PresolicitationDate Mar 28, 2025
- Mar 7, 2025 · Amendment 0002Due Mar 28, 2025 (changed)
- May 21, 2024 · Amendment 0001Due Jun 20, 2024
- May 21, 2024 · SolicitationDue Jun 20, 2024
- May 21, 2024 · PresolicitationDate Jun 20, 2024 (changed)
- Jan 30, 2024 · Amendment 0001Due Feb 16, 2024
- Jan 30, 2024 · SolicitationDue Feb 16, 2024
- Jan 30, 2024 · PresolicitationDate Feb 16, 2024 (changed)
- Aug 22, 2023 · Amendment 0002Due Sep 11, 2023
- Aug 10, 2023 · Amendment 0001Due Sep 11, 2023
- Aug 10, 2023 · SolicitationDue Sep 11, 2023
- Aug 10, 2023 · PresolicitationDate Sep 11, 2023 (changed)
- Apr 14, 2023 · SolicitationDue May 15, 2023 (changed)
- Apr 13, 2023 · PresolicitationDate May 14, 2023
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
CONTACT INFORMATION|4|TBD|TBD|TBD|TBD| ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)|19|||||||||||||||||||| HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT (NAVICP REVIEW FEB 1991)(FEB 1999)|1|SEE SPECIFICATIONS SECTION C AND SECTION E | INSPECTION OF SUPPLIES--FIXED-PRICE (AUG 1996)|2||| INSPECTION AND ACCEPTANCE - SHORT VERSION (JUN 2002)|8|X||X|||||| GENERAL INFORMATION-FOB-DESTINATION|1|A| WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)|16|INVOICE AND RECEIVING REPORT (COMBO)||TBD|N00104|;BD|TBD|N50286|TBD|||TBD|||||| NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION (3-18))|1|| EQUAL OPPORTUNITY (SEP 2016)|2||| WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUNE 2003)|6|ONE YEAR |365 DAYS AFTER THE LAST DELIVERY UNDER THIS CONTRACT ||||| WARRANTY OF DATA--BASIC (MAR 2014)|2||| BUY AMERICAN --FREE TRADE AGREEMENTS--BALANCE OF PAYMENTS PROGRAM - BASIC (JAN2023))|3|||| NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (OCT 2020)(DEVIATION 2020-O0008)|1|| ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS (NOV 2020)|13|||||||||||||| BUY AMERICAN-FREE TRADE AGREEMENTS-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (DEC 2022))|3|||| BUY AMERICAN-BALANCE OF PAYMENTS PROGRAM CERTIFICATE-BASIC (NOV 2014)|1|| ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)|13|333612|750|||||||||||| NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PERPARDENESS, AND ENRGY PROGAM USE (APRIL 2008))|2||X| QUANTITY HAS BEEN DECREASED. SOLICITATION DUE DATE HAS BEEN EXTENDED. SOLICITATION QUANTITY HAS BEEN DECREASED TO 10. SMALL BUSINESS SET-ASIDE HAS BEEN DISSOLVED. SOLICITATION DUE DATE HAS BEEN EXTENDED. SOLICITATION DUE DATE HAS BEEN EXTENDED. Solicitation due date extended to allow for updated offers. DRWAINGS HAVE BEEN UPDATED. SOLICITATION DUE DATE HAS BEEN EXTENDED. 1.DD1423 Data Item A001 (Inspection and Test Plan) may be waived if already on file at NAVSUP WSS Mechanicsburg. 2. All contractual documents (i.e. contracts, purchase orders, task orders,delivery orders, and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed here in. 3.The following proposed delivery schedule applies: Submission of all certification data CDRLS 20 days prior to delivery. PNSY review/acceptance of certification CDRLS 6 working days after receipt Final delivery of material (200 days) \ 1. SCOPE 1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material. 1.1.1 DSSP Scope of Certification Material - Material Control Division ;(B); applies to this material. 1.1.2 This ;CLUTCH ASSY; contains non-metallic materials which must satisfy the toxicity and flammability requirements of NAVSEA SS800-AG-MAN-010/P-9290. Use of any material other than that specified requires special engineering approval and may require testing. 2. APPLICABLE DOCUMENTS 2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained. 2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions. 2.2.1 Specification Revisions - The specification revisions listed under "Documents References" below are the preferred revision. Older and/or newer r evisions are acceptable when listed within Contract Support Library Reference Number CSD155 in ECDS (Electric Contractor Data Submission) at: ht tps://register.nslc.navy.mil/. This is to allow Contractors to use certain acceptable older specification revisions to purge their existing stock of material certified to those older revisions or to use newer specification revisions when material is certified to newly released revisions,without requiring the submittal of waiver/deviation requests for each specification revision on every contract. Revisions of specifications reflecting editorial and/or re-approval (e.g. E2009, R2014, etc.) are considered inconsequential, but are acceptable when their revisions are listedwithin CSD155 or elsewhere within this contract. 2.2.2 Documents, drawings, and publications supplied are listed under "Drawing Number". These items should be retained until an award is made. 2.2.3 "Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order. 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G|49998|0038506 DRAWING DATA=4687407 |80064| U| |D|0142 | E|49998|0041423 DRAWING DATA=4687407 |80064| U| |D|0143 | E|49998|0036670 DRAWING DATA=4687407 |80064| U| |D|0144 | E|49998|0034689 DRAWING DATA=4687407 |80064| U| |D|0145 | G|49998|0059225 DRAWING DATA=4687407 |80064| U| |D|0147 | E|49998|0037106 DRAWING DATA=4687407 |80064| U| |D|0148 | G|49998|0050409 DRAWING DATA=4687407 |80064| U| |D|0149 | G|49998|0051896 DRAWING DATA=4687407 |80064| U| |D|0150 | G|49998|0049730 DRAWING DATA=4687407 |80064| U| |D|0151 | E|49998|0036655 DRAWING DATA=4687407 |80064| U| |D|0152 | G|49998|0049062 DRAWING DATA=4687407 |80064| U| |D|0153 | G|49998|0048839 DRAWING DATA=4687407 |80064| U| |D|0154 | G|49998|0044947 DRAWING DATA=4687407 |80064| U| |D|0155 | G|49998|0045711 DRAWING DATA=4687407 |80064| U| |D|0156 | F|49998|0041278 DRAWING DATA=4687407 |80064| U| |D|0157 | F|49998|0044947 DRAWING DATA=4687407 |80064| U| |D|0158 | F|49998|0035249 DRAWING DATA=4687407 |80064| U| |D|0159 | 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G|49998|0062533 DRAWING DATA=4687407 |80064| U| |D|0177 | G|49998|0049353 DRAWING DATA=4687407 |80064| U| |D|0178 | G|49998|0043293 DRAWING DATA=4687407 |80064| U| |D|0180 | G|49998|0043641 DRAWING DATA=4687407 |80064| U| |D|0181 | M|49998|0044201 DRAWING DATA=4687407 |80064| U| |D|0183 | G|49998|0044788 DRAWING DATA=4687407 |80064| U| |D|0184 | G|49998|0041119 DRAWING DATA=4687407 |80064| U| |D|0185 | N|49998|0046746 DRAWING DATA=4687407 |80064| U| |D|0186 | G|49998|0033524 DRAWING DATA=4687407 |80064| U| |D|0187 |G2|49998|0044378 DRAWING DATA=4687407 |80064| U| |D|0188 | G|49998|0043168 DRAWING DATA=4687407 |80064| U| |D|0189 |G2|49998|0080367 DRAWING DATA=4687407 |80064| U| |D|0190 | G|49998|0041185 DRAWING DATA=4687407 |80064| U| |D|0191 | G|49998|0048241 DRAWING DATA=4687407 |80064| U| |D|0192 | G|49998|0033595 DRAWING DATA=4687407 |80064| U| |D|0193 | G|49998|0037382 DRAWING DATA=4687407 |80064| U| |D|0194 | G|49998|0045508 DRAWING DATA=4687407 |80064| U| |D|0195 | G|49998|0032919 DRAWING DATA=4687407 |80064| U| |D|0196 | G|49998|0037573 DRAWING DATA=4687407 |80064| U| |D|0197 |G2|49998|0058766 DRAWING DATA=4687407 |80064| U| |D|0198 | G|49998|0050472 DRAWING DATA=4687407 |80064| U| |D|0199 | G|49998|0045391 DRAWING DATA=4687407 |80064| U| |D|0200 | G|49998|0054486 DRAWING DATA=4687407 |80064| U| |D|0201 | G|49998|0060575 DRAWING DATA=4687407 |80064| U| |D|0202 | G|49998|0040495 DRAWING DATA=4687407 |80064| U| |D|0203 | G|49998|0037717 DRAWING DATA=4687407 |80064| U| |D|0204 | G|49998|0032230 DRAWING DATA=4687407 |80064| U| |D|0205 |G2|49998|0041316 DRAWING DATA=4687407 |80064| U| |D|0206 | G|49998|0038351 DRAWING DATA=4687407 |80064| U| |D|0207 | G|49998|0039598 DRAWING DATA=4687407 |80064| U| |D|0208 | G|49998|0046552 DRAWING DATA=4687407 |80064| U| |D|0209 | H|49998|0037005 DRAWING DATA=4687407 |80064| U| |D|0210 | H|49998|0055109 DRAWING DATA=4687407 |80064| U| |D|0211 | N|49998|0040976 DRAWING DATA=4687407 |80064| U| |D|0212 | H|49998|0034980 DRAWING DATA=4687407 |80064| U| |D|0214 | J|49998|0047529 DRAWING DATA=4687407 |80064| U| |D|0215 | J|49998|0034611 DRAWING DATA=4687407 |80064| U| |D|0216 | J|49998|0040748 DRAWING DATA=4687407 |80064| U| |D|0217 | J|49998|0033892 DRAWING DATA=4687407 |80064| U| |D|0218 | J|49998|0041351 DRAWING DATA=4687407 |80064| U| |D|0219 | K|49998|0061038 DRAWING DATA=4687407 |80064| U| |D|0220 | K|49998|0041037 DRAWING DATA=4687407 |80064| U| |D|0221 | K|49998|0043710 DRAWING DATA=4687407 |80064| U| |D|0223 | N|49998|0031805 DRAWING DATA=4687407 |80064| U| |D|0223.1 | N|49998|0027853 DRAWING DATA=4687407 |80064| U| |D|0224 | N|49998|0048188 DRAWING DATA=4687407 |80064| U| |D|0225 | N|49998|0023429 DRAWING DATA=4687407 |80064| U| |D|0232 | N|49998|0029516 DRAWING DATA=4687407 |80064| U| |D|0233 | N|49998|0030052 DRAWING DATA=4687407 |80064| U| |D|0234 | U|49998|0030298 DRAWING DATA=4687407 |80064| U| |D|0234.1 | U|49998|0030831 DRAWING DATA=4687407 |80064| U| |D|0234.2 | U|49998|0014708 DRAWING DATA=4687407 |80064| U| |D|0235 | R|49998|0027527 DRAWING DATA=4687407 |80064| U| |D|0236 | U|49998|0024849 DRAWING DATA=4687407 |80064| U| |D|0237 | N|49998|0025697 DRAWING DATA=4687407 |80064| U| |D|0238 | U|49998|0033633 DRAWING DATA=4687407 |80064| U| |D|0239 | R|49998|0029052 DRAWING DATA=4687407 |80064| U| |D|0240 | R|49998|0024892 DRAWING DATA=4687407 |80064| U| |D|0241 | R|49998|0014884 DRAWING DATA=4687407 |80064| U| |D|0242 | R|49998|0015528 DRAWING DATA=4687407 |80064| U| |D|0243 | N|49998|0020213 DRAWING DATA=4687407 |80064| U| |D|0244 | P|49998|0025903 DRAWING DATA=4687407 |80064| U| |D|0245 | P|49998|0030732 DRAWING DATA=4687407 |80064| U| |D|0246 | P|49998|0044429 DRAWING DATA=4687407 |80064| U| |D|0247 | P|49998|0033047 DRAWING DATA=4687407 |80064| U| |D|0248 | P|49998|0027227 DRAWING DATA=4687407 |80064| U| |D|0249 | P|49998|0027899 DRAWING DATA=4687407 |80064| U| |D|0250 | R|49998|0018981 DRAWING DATA=4687407 |80064| U| |D|0251 | T|49998|0041926 DRAWING DATA=4687407 |80064| U| |D|0252 | T|49998|0046578 DRAWING DATA=4687407 |80064| U| |D|0253 | T|49998|0027656 DRAWING DATA=4687407 |80064| U| |D|0254 | R|49998|0029680 DRAWING DATA=4687407 |80064| U| |D|0255 | R|49998|0030980 DRAWING DATA=4687407 |80064| U| |D|0256 | R|49998|0018297 DRAWING DATA=4687407 |80064| U| |D|0257 | R|49998|0038740 DRAWING DATA=4687407 |80064| U| |D|0258 | R|49998|0032012 DRAWING DATA=4687407 |80064| U| |D|0259 | T|49998|0026658 DRAWING DATA=4687407 |80064| U| |D|0260 | R|49998|0040577 DRAWING DATA=4687407 |80064| U| |D|0261 | R|49998|0024188 DRAWING DATA=4687407 |80064| U| |D|0262 | R|49998|0021813 DRAWING DATA=4687407 |80064| U| |D|0263 | U|49998|0033783 DRAWING DATA=4687407 |80064| U| |D|0263.1 | U|49998|0030505 DRAWING DATA=4687407 |80064| U| |D|0263.2 | U|49998|0017067 DRAWING DATA=4687407 |80064| U| |D|0264 | U|49998|0026809 DRAWING DATA=4687407 |80064| U| |D|0265 | U|49998|0022980 DRAWING DATA=4687407 |80064| U| |D|0265.1 | U|49998|0021847 DRAWING DATA=4687407 |80064| U| |D|0266 | U|49998|0026265 DRAWING DATA=4687407 |80064| U| |D|0267 | U|49998|0036548 DRAWING DATA=4687407 |80064| U| |D|0267.1 | U|49998|0029278 DRAWING DATA=4687407 |80064| U| |D|0268 | U|49998|0029505 DOCUMENT REF DATA=FED-STD-H28 | | |B |190424|A| | | DOCUMENT REF DATA=FED-STD-H28 |0020| |B |941221|A| |01| DOCUMENT REF DATA=ANSI/ASQ Z1.4 | | | |080101|A| | | DOCUMENT REF DATA=MIL-STD-792 | | |F |060519|A| | | DOCUMENT REF DATA=MIL-DTL-1222 | | |J |001208|A| | | DOCUMENT REF DATA=ISO_9001 | | | |081115|A| | | DOCUMENT REF DATA=ISO10012 | | | |030415|A| | | DOCUMENT REF DATA=ISO/IEC 17025 | | | |050515|A| | | DOCUMENT REF DATA=MIL-I-45208 | | |A |810724|A|1 | | DOCUMENT REF DATA=MIL-STD-45662 | | |A |880801|A| | | DOCUMENT REF DATA=ANSI/NCSL Z540.3 | | | |130326|A| | | DOCUMENT REF DATA=SS800-AG-MAN-010/P-9290 | | |A |200324|A| |42| 3. REQUIREMENTS 3.1 ;This CLUTCH ASSY must be manufactured in accordance with NAVSEA Drawing 4687407 ASSY 263, except as amplified or modified herein.; 3.2 Internal Threads - All internal threads must be formed by cutting. Cold forming of internal threads is not acceptable. 3.3 Thread Inspection Requirements - All threads on threaded parts must be inspected using appropriate inspection methods, inspection systems, and inspection gages/instruments in accordance with FED-STD-H28 series. Substitution of thecommercial equivalent inspection in accordance with ASME B1 series is acceptable. 3.3.1 System 21 of FED-STD-H28/20 must be used as a minimum inspection requirement for threads when the design drawing or design specification does not specify an inspection requirement. 3.3.2 For Navy and Shipyard drawings, system 21 of FED-STD-H28/20 may be substituted for System 22 without further Navy approval when the design drawing invokes System 22 and does not cite governing specifications that specifically require system 22. System 22 of FED-STD-H28/20 must be used when the drawing references other governing specifications that specifically require System 22, such as certain thread types of MIL-DTL-1222. 3.3.3 A written request for concurrence must be submitted when utilizing alternative measuring equipment or measuring systems not applicable to the specified inspection system. 3.4 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection. 3.5 Configuration Control - The Contractor must maintain the total equipment baseline configuration. For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order. 3.5.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below. a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor. b. Number of units (and serial/lot numbers) to be delivered in this configuration. c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product. d. Information about remedial action being taken to prevent reoccurrence of the non-conformance. 3.5.2 All requests for Waivers/Deviations on NAVSUP-WSS Contracts must be submitted to the NAVSUP WSS Contracting Specialist via eMail. 3.5.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information: a. The change priority, change classification (Class I or Class II), and change justification. b. A complete description of the change to be made and the need for that change. c. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs. d. Proposed changes to documents controlled by the Government. e. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration. f. Recommendations about the way a retrofit should be accomplished. g. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product. h. Impacts to the operational use of the product. i. Complete estimated life-cycle cost impact of the proposed change. j. Milestones relating to the processing and implementation of the engineering change. 3.5.4 A copy of the final waiver/deviation (both approved and disapproved) must be forwarded with the applicable asset(s). 3.6 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings. ^ QUALITY ASSURANCE REQUIREMENTS ^ 3.7 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with ISO-9001 as amplified or modified herein, with the calibration system requirements of ISO-10012 or ANSI-Z540.3 with ISO-17025. A Quality System in accordance with MIL-I-45208, with the calibration system requirements of MIL-STD-45662, is acceptable as an alternate. 3.7.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/nonacceptance by the Government representative to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order. 3.7.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer or his representative prior to initiation of production and throughout the life of the contract. The Prime Contractor must, upon notification, make his facilities available for audit by the contracting Officer or his authorized representative. 3.7.3 See CDRL DI-QCIC-81110 (Inspection System Procedures) - All suppliers of Deep Submergence Systems Program (DSSP) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at NAVICP-Mech may request the PCO waive this requirement. 3.7.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately. 3.7.5 Any changes made by the Contractor to a qualified quality system will require concurrence by the Government Quality Assurance Representative prior to adoption. 3.8 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. 3.8.1 The supplier's gages, measuring and test equipment must be made available for use by the Government representative when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made available for operations of such devices and for verification of their accuracy and condition. 3.8.2 All documents and reference data applicable to this contract must be available for review by the Government representative. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by the Government representative. 3.9 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured/performed within the contractor's facility. Such inspection can only be requested by or under authorization of the Government representative. Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative DCMA Office cannot be located, our purchasing agent should be notified immediately." 3.10 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following: 3.10.1 Visual examination upon receipt to detect damage during transit. 3.10.2 Inspection for completeness and proper type. 3.10.3 Verification of material quality received. 3.10.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage. 3.10.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation. 3.10.6 Identification and protection from improper use or disposition. 3.10.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity for withholding the material from use. 3.10.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property must be maintained. 3.10.9 Material returned to the contractor must be handled as GFM. 3.11 Traceability and Certification Requirements - To assure that correct materials are installed in DSSP systems, it is imperative that traceability be maintained from the material to all required Objective Quality Evidence (OQE). 3.11.1 The following provides th...
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