Solicitation
Solicitation for subscription to software for pathology laboratory medicine services.
Department of Veterans Affairs
AI summarySolicitation 36C26027Q0081 (Subscription to software for pathology laboratory medicine services): the Department of Veterans Affairs, Network Contracting Office 20, wants a 5-year subscription renewal for the EP Evaluator laboratory statistics software at the Walla Walla VA Medical Center in Washington. It is open to all businesses (no set-aside). The response due date is November 13, 2026, 10:00 AM Pacific, though the SF 1449 form shows 17:00 PDT. More in the summary
AI summary Beta
Solicitation 36C26027Q0081 (Subscription to software for pathology laboratory medicine services): the Department of Veterans Affairs, Network Contracting Office 20, wants a 5-year subscription renewal for the EP Evaluator laboratory statistics software at the Walla Walla VA Medical Center in Washington. It is open to all businesses (no set-aside). The response due date is November 13, 2026, 10:00 AM Pacific, though the SF 1449 form shows 17:00 PDT.
Who can bid
- Active registration in the System for Award Management (SAM.gov)
- Meet all requirements in the Statement of Work (Section B.2) to be selected for award
How to submit: Not stated in the documents. The contact is Hector Baltazar, hector.baltazar@va.gov, 360-553-7632. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (4)
From the version posted Oct 26, 2026.
- Worth checking: Software tied to one existing product. The work continues the lab's current EP Evaluator subscription, so only firms that can sell that product's subscription are likely to qualify.
- Worth checking: How to send the offer is not stated. No email address, portal or other submission method for quotes is given, so confirm with the contracting specialist before the response due date.
- Minor: Size standard figures differ. The solicitation text says the business size is $47 Million, while the SF 1449 form says $41.5 Million; this matters little here because no set-aside applies.
Show all 4Show fewer
- Minor: Incomplete price schedule disqualifies. A price for every year and an overall total are required, or the offer will not be considered.
Read from the notice and 1 attachment. Show which files.
- S02-36C26027Q0081.docx (read)
Full summary
What they want
- Provide a software subscription (one year, quantity 1.00 YR per line) for clinical laboratory analytical verification and validation studies, with licensing for authorized Government users
- Supply all software maintenance, updates, patches and version upgrades released during the period at no added cost
- Provide technical support by telephone and email during the contractor's normal business hours
- Provide access to product documentation, user guides and training resources such as recorded materials and webinars
- Keep access to existing projects, historical validation studies and reports in the software throughout the period
- Support work remotely unless onsite work is coordinated in advance with the contracting officer's representative (COR)
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase order for commercial software subscription services
- Period of performance
- 1 base year (January 22, 2027 to January 21, 2028) plus 4 one-year options, ending January 21, 2032 (60 months at most)
- Place of performance
- Jonathan M. Wainwright Memorial VA Medical Center, Laboratory Service, 77 Wainwright Drive, Walla Walla, WA 99362 (services performed remotely unless otherwise coordinated)
- Estimated value
- Not stated
- How they'll choose
- Best value: award to the responsible bidder whose offer is most advantageous to the Government, price and other factors considered
- Offers due
- November 13, 2026, 10:00 AM Pacific
- How to submit
- Not stated in the documents. The contact is Hector Baltazar, hector.baltazar@va.gov, 360-553-7632
What they'll judge offers on
- Technical: ability to meet all requirements in the Statement of Work (Section B.2)
- Price: annual price for the base year and all four option years, plus the overall total in the Overall Line
What to include when you submit
- Fill out Section B.3 (Price/Cost Schedule) with an annual price for the base year and each of the four option years, and put the overall cost in the Overall Line; offers without this are incomplete and will not be considered
- Include the solicitation number, your name, address, telephone number and Unique Entity Identifier (UEI)
- Include answers to provisions that need your input (representations and certifications not already in SAM.gov)
- Include a statement of the extent of agreement with all terms, conditions and provisions of the solicitation and amendments
- Sign and date the offer, and fill in the acknowledgment of amendments if any are issued
- Prices must stay firm for 60 calendar days from the date for receipt of offers
Current contractor
No incumbent is named. The work continues an existing software subscription: EP Evaluator is already in use at the lab, and the document calls this a continuation of an existing subscription.
Not in the notice text
- How to submit a quote (email, portal or other) is not stated
- The Government's estimate and the quantity of users or licenses are not given; each priced line is 1.00 YR
- Which company sells the EP Evaluator subscription is not stated
- The reference to the 'Statement of Work' as evaluation criteria means the SOW in Section B.2 is the technical standard; no separate technical submission format is described
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Not stated in the documents. The contact is Hector Baltazar, hector.baltazar@va.gov, 360-553-7632. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- DA10 · IT and Telecom – Business Application/Application Development Software as a Service
- Business type
- IT, software & telecom (FedReady's grouping, from NAICS 513210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
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