Solicitation
ACTUATOR,GOVERNOR
Department of Homeland Security · US Coast Guard · Sol. 70Z08526Q39002B00
Due in 69 days
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
The U.S. Coast Guard Surface Forces Logistics Center (Baltimore, MD) wants quotes to inspect, report on and, if approved, overhaul one Woodward actuator/governor (part 8242-172) used on the icebreaker Polar Star. Award goes to the lowest-priced quote that is technically acceptable, and the overhaul must follow Woodward's own procedures and be tested at a Woodward-authorized facility.
Things to watch
- Must get OEM documents from Woodward. The Coast Guard does not have the OEM repair and test data, so you must obtain Woodward's procedures and test specifications before starting, which is hard unless you are Woodward or an authorized partner.
The Contractor shall obtain and be in possession of these documents
- Woodward-authorized work and test facility required. Assembly must be done by Woodward factory-trained technicians and the final test at an authorized Woodward test facility, so most small shops would have to partner with or subcontract to Woodward.
authorized Woodward Governor test facility.
- Proprietary data not owned by the Coast Guard. Substitute parts are not allowed and the Government has no rights to the technical data, so only the OEM or its authorized channel can realistically do this.
The USCG does not own the rights to the proprietary data.
- Conflicting dates and codes in the paperwork. The SAM.gov notice and the RFQ both give a 12/19/26 quote deadline, but the questions deadline is written as 12/19/2025 (already past), and the RFQ cites NAICS 336413 while SAM.gov lists 336611; confirm with the Contracting Officer.
no later than 12/19/2025
- All-or-nothing, fixed price with unknown repair scope. You must quote a firm fixed repair price before the unit is opened up, which risks underpricing parts and labor, though the repair estimate needs Contracting Officer approval before work continues.
Multiple awards will not be made. Vendor shall provide an all-or-nothing quote.
- Detailed packaging, marking and warranty rules. Packaging follows several military and Woodward standards, with bar-code labels and a warranty of up to two years after delivery, and failure to comply means rejection and nonpayment.
Failure to comply with packaging requirements will result in rejection and nonpayment.
- Document has inconsistent and garbled sections. The attachment repeats sections, lists different item names (regulator vs. actuator/governor, P/N 8576-957 vs. 8242-172) and has blank fields, so ask the Contracting Officer which details are correct.
Full brief
What they want
- Receive the Government-furnished governor (NSN 2990-01-671-9305, P/N 8242-172, qty 1), then disassemble and inspect it
- Send the Contracting Officer a detailed inspection and cost-to-repair report; no further work until it is approved
- Overhaul it to like-new condition using new OEM-spec parts, assembled by Woodward factory-trained technicians
- Calibrate and test it at an authorized Woodward test facility, with a detailed test report
- Preserve, package, mark and bar-code it per the listed Woodward and military standards, then deliver F.O.B. Destination to Baltimore, MD
- Quote a firm fixed inspection price and a firm fixed repair price on an all-or-nothing basis
- Contract type
- Firm fixed price (commercial-item combined synopsis/solicitation; RFQ asks for a firm fixed inspection price and a firm fixed repair price)
- Place of performance
- Work is done at the contractor's plant or another facility acceptable to the Coast Guard; delivery is to USCG SFLC, 2401 Hawkins Point Road, Baltimore, MD 21226
- How they'll choose
- Lowest price technically acceptable, all-or-nothing quote (no multiple awards)
- Offers due
- 12/19/26 by 11:00 am EST (SAM.gov lists 2026-12-19 11:00 -05:00)
- How to submit
- Email the quote to stephanie.a.garity@uscg.mil
What they'll judge offers on
- Price (lowest price wins among technically acceptable quotes)
- Technical acceptability
- SAM record review: no adverse financial information or exclusions
What to include when you submit
- Give a total firm fixed price with inspection fee, covering all necessary equipment and shipping to the Baltimore delivery address
- Fill in the inspection cost, the firm fixed repair price and your estimated delivery date on the RFQ form
- Include a completed FAR 52.212-3 (Representations and Certifications) if it is not already in SAM.gov
- Submit written questions to Stephanie Garity by the question deadline
- Be registered in SAM.gov before submitting
You must have
- Active SAM.gov registration before you submit a quote
Vendor must be registered at https://www.sam.gov prior to quote submittal.
- No adverse financial information or exclusions in your SAM record
Award will not be made to any offeror who has any adverse financial information or exclusions.
- Only the exact Woodward part is acceptable; no substitute parts or part numbers
Substitute parts or part numbers are NOT acceptable.
- Documented quality system meeting ANSI/ASQ Q9001-2015, and a test-equipment calibration program meeting NCSL Z540.3-2006
- Overhaul assembled by Woodward factory-trained service technicians and final testing at an authorized Woodward test facility
authorized Woodward Governor test facility.
- No set-aside: open to all responsible sources, not limited to small business
Not in the notice text
- Estimated contract value or budget
- Period of performance or required delivery date (you propose an estimated delivery date on the form)
- Which of the two part numbers listed (8576-957 or 8242-172) is the real item to quote
- Exact warranty length: the form leaves a number of days blank and mentions up to two years after delivery
- Whether the Quality Assurance inspection box applies (it is not clearly checked)
- Place of performance is blank on SAM.gov
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Key facts
- Response due
- Dec 19, 2026, 4:00 PM UTC
- Posted
- Dec 10, 2025
- Notice type
- Solicitation
- Solicitation
- 70Z08526Q39002B00
- Agency
- Department of Homeland Security · US Coast Guard
- Office
- SFLC Procurement Branch 2(00085)
- Set-aside
- No Set aside used
- NAICS
- 336611
- Product/service code
- 2990
- Business type
- Aircraft, ship & vehicle parts
- Contracting contact
- Stephanie Garitystephanie.a.garity@uscg.mil4107626496
What similar contracts paid
33 contracts at this agency for the same NAICS and product/service codes had activity in the last 5 years, according to USAspending.gov. Small businesses won 12% of the dollars in this market over the last 3 fiscal years.
Typical contract$19.7KMiddle half: $14.4K to $30.1K
Before you respond
Full notice text from SAM.gov
See attached.
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