Solicitation
Procurement of classroom equipment for US Embassy Yerevan
Department of State
AI summaryThe U.S. Embassy Yerevan (Department of State), for the Bureau of International Narcotics and Law Enforcement Affairs (INL), asks for quotes on classroom equipment: 10 computer workstation sets, a conference audio and video system, 2 projectors, 2 televisions and 2 electronic whiteboards. The seller delivers to the embassy in Yerevan, Armenia, and installs the equipment there. Award goes to the lowest-priced acceptable quote; the response due date is November 23, 2026, 5:00 PM UTC+4. More in the summary
AI summary Beta
The U.S. Embassy Yerevan (Department of State), for the Bureau of International Narcotics and Law Enforcement Affairs (INL), asks for quotes on classroom equipment: 10 computer workstation sets, a conference audio and video system, 2 projectors, 2 televisions and 2 electronic whiteboards. The seller delivers to the embassy in Yerevan, Armenia, and installs the equipment there. Award goes to the lowest-priced acceptable quote; the response due date is November 23, 2026, 5:00 PM UTC+4.
Who can bid
- Be registered in SAM.gov (System for Award Management) before sending the quote, and include proof of registration with the unique entity identifier (UEI).
How to submit: Email to YerevanGSOProcurement@state.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 23, 2026.
- Serious: SAM registration required at the time of quote. A quote from a business not registered in SAM when it is sent may be treated as non-responsible and get no further consideration. Check a SAM.gov registration.
- Worth checking: Work in Armenia: delivery and installation in Yerevan. A U.S. business must ship equipment door to door to Armenia and install and test it there, with the exact install addresses given only at award.
- Worth checking: Delivery within 60 calendar days of award. All equipment is due at the embassy within 60 calendar days of award, and installation must start within 60 days, so sourcing and shipping must be lined up before quoting.
Show all 8Show fewer
- Worth checking: Vendor bears integration cost for the conference system. Items 002 to 009 must work together as one system, and the vendor supplies any extra cabling or adapters at no added cost unless agreed in writing.
- Worth checking: Two-year warranty with support. The warranty runs 2 years after delivery and includes corrective maintenance and technical support in Armenia.
- Worth checking: Cybersecurity supply chain clause. The contractor must keep records of supply chain risk steps and hand them over within 48 hours, and report cyber events and software flaws within 12 hours.
- Worth checking: English only; incomplete quotes rejected. A quote missing the SF 1449, the technical data sheet or proof of SAM registration can be rejected without review. Check a SAM.gov registration.
- Minor: Lowest price wins among acceptable quotes. Price decides the award once a quote is acceptable, so a high-priced quote has little chance.
Read from the notice and 3 attachments. Show which files.
- SF1449-12a2 - INL - classroom equipment.pdf (read)
- Cover letter SOW EC Classroom Equipment_signed.pdf (read)
- PO_OverseasCI _EC Classroom Equipment.pdf (read)
Full summary
What they want
- 10 desktop computer sets, each a ready-to-use bundle: desktop computer (Intel Core Ultra 7 265 or equal, Windows 11 Pro, 32 GB memory, 1 TB SSD), 27-inch monitor, desktop document scanner and uninterruptible power supply (UPS: a battery backup).
- An integrated audio and video conference system (items 002 to 009): 2 wireless handheld microphones, 1 receiver, 10 tabletop conference microphones (1 chairman and 9 delegate), 4 wall-mounted speakers, 1 central control unit, 1 audio mixer, 2 multimedia projectors and 2 televisions (75-inch, 4K).
- 2 electronic whiteboards (75-inch interactive flat panel with Android 14 and Google EDLA certification), installed as standalone units.
- Install, wire, configure and test the conference system in a meeting room or classroom in Yerevan, and mount the whiteboards in two classrooms, with a demonstration that each works.
- Deliver all items door to door to the U.S. Embassy Yerevan, ATTN: GSO Shipping, 1 American Avenue, no later than 60 calendar days after award. Partial delivery and partial payment are acceptable.
- Provide a 2-year warranty after delivery of the devices, including corrective maintenance and technical support. Equipment must be new, unused and not remanufactured.
- Equipment must work on 220V power with Type C/Type F outlets without wall adapters, and manuals must be in English or Armenian.
- Contract type
- Purchase order for commercial products and services from a request for quotation (RFQ: a request for price quotes), on Standard Form 1449 (SF 1449). Price type not stated.
- Period of performance
- Delivery no later than 60 calendar days after award; installation to start no later than 60 days after award and be completed within 15 calendar days; 2-year warranty after delivery.
- Place of performance
- Yerevan, Armenia: delivery to U.S. Embassy Yerevan, 1 American Avenue, and installation in Yerevan at addresses to be given at award.
- Estimated value
- Not stated
- How they'll choose
- Lowest price among acceptable quotes. The Government intends to award on initial quotations without discussions, though it may hold discussions with firms in the competitive range.
- Offers due
- November 23, 2026, 5:00 PM UTC+4
- How to submit
- Email to YerevanGSOProcurement@state.gov
What they'll judge offers on
- Technical acceptability: the technical data sheet must show the offered items meet the requirements
- Price: lowest price among acceptable quotes
- Responsibility: the company must be registered in SAM (System for Award Management) when it sends its quote
What to include when you submit
- Send quotes in English; incomplete quotes will not be accepted.
- Each quote must have three parts: the completed SF 1449, a technical data sheet, and proof of SAM registration including the SAM unique entity identifier (UEI) number.
- The technical data sheet describes the items offered in enough detail to check them against the requirements. It may include product literature, country of origin and warranty terms and conditions.
- Use MS-Word, MS-Excel or PDF files. Each email must be under 30MB; split larger quotes into separate files and separate emails.
- Price every line in the Attachment 2 list of equipment, including line 11 (installation) and line 12 (shipping to Yerevan).
- Complete the representations and certifications (FAR 52.212-3, or confirm the ones in SAM) and the telecommunications representations at 52.204-24 and 52.204-26.
After award, you must have
- Be able to deliver to and install equipment in Yerevan, Armenia, within the stated delivery and installation times. From Cover letter SOW EC Classroom Equipment_signed.pdf:
The installation services should be done in Yerevan, Armenia, the exact address will be provided to…
Not in the notice text
- The cover letter points to Section 3 of the solicitation for quote instructions, but no such section was among the files read; check the full package on SAM.gov or the Embassy website.
- The documents do not say whether a local office, Armenian business registration or host-country licenses are needed.
- The documents do not say what currency to quote in, or who pays Armenian value-added tax or import duties.
- Price type (fixed price or other) and the Government's budget are not stated.
- SAM.gov states no set-aside, and the documents give none.
- Whether the 15 calendar days for installation count from the start of installation or from another date is not stated.
- No deadline for questions and no site visit are mentioned; the exact install addresses come at award.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to YerevanGSOProcurement@state.gov. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 23, 2026
- Notice type
- Solicitation
- Office
- U.S. Embassy Yerevan
- Product/service code
- 7B20 · IT and Telecom – High Performance Compute (Hardware and Perpetual License Software)
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Solicitation (this version)Due Nov 23, 2026
- Oct 9, 2026 · PresolicitationDate Nov 23, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Embassy Yerevan issued a Request for Quotation (RFQ) for the purchase of Classroom Equipment. The solicitation package is available for download on SAM.gov and on the Embassy's official website: https://am.usembassy.gov/embassy-jobs-and-announcements/. Quotations are due by November 23, 2026, 17:00 local time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.