Solicitation
Supply of SUV to the U.S. Embassy New Delhi
Department of State
AI summaryThe U.S. Embassy New Delhi (State Department) wants quotes for one brand-new Toyota Fortuner SUV, or equivalent, under request for quotations (RFQ) 191N6527Q0003, delivered to the Embassy in New Delhi, India. No set-aside is used. The response due date is November 10, 2026, 2:00 PM India Standard Time (IST). Delivery is due within 90 days after award. Bidders need a business address in India (or a plan to open an office within 30 days of award) and must prove they can sell and transfer title to the vehicle. More in the summary
AI summary Beta
The notice looks incomplete: Part of the RFQ file (about 6,800 characters in the State Department provisions section) was attached but not read here, so the Section 4 evaluation text may be incomplete; check the RFQ on SAM.gov. Check the attachments on SAM.gov.
The U.S. Embassy New Delhi (State Department) wants quotes for one brand-new Toyota Fortuner SUV, or equivalent, under request for quotations (RFQ) 191N6527Q0003, delivered to the Embassy in New Delhi, India. No set-aside is used. The response due date is November 10, 2026, 2:00 PM India Standard Time (IST). Delivery is due within 90 days after award. Bidders need a business address in India (or a plan to open an office within 30 days of award) and must prove they can sell and transfer title to the vehicle.
Who can bid (6)
- Active registration in the System for Award Management (SAM), the federal vendor database, before sending the quotation, with proof included
- An established business with a permanent address and phone listing in India, or a plan to establish an office within 30 days of contract award
- Authorization to do business in India and all licenses and permits required by local law (or a plan to get them), and compliance with the country's laws and labor standards during performance
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- Legal authority to sell and transfer title: proof you are the original equipment manufacturer (OEM), a valid dealer license, or a written agreement with a licensed dealer or manufacturer
- Quote only a brand whose maker has an authorized after-sales service network in New Delhi, and be able to supply the original EURO-VI certificate and the manufacturer or dealer invoice
- Past performance list covering the past 3 years, using international experience if you have no comparable work in India
How to submit: Email to Newdelhibids@state.gov only; quotations sent to any other address are rejected. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 26, 2026.
- Serious: Business address in India or an office within 30 days of award. A U.S.-only firm needs a local address and phone listing, or a plan to open an office in India within 30 days of award, which is hard for most small businesses.
- Serious: Authorization to operate and licenses under Indian law. The winner warrants it has permission to do business in India, holds the needed licenses and permits, and follows Indian laws and labor standards; the quote must show a plan or copies.
- Serious: Must prove authority to sell and transfer title, and quote a brand serviced in New Delhi. Without OEM status, a dealer license, or a written dealer or maker agreement, the quote may be found technically unacceptable or the firm non-responsible.
Show all 10Show fewer
- Worth checking: Door-to-door delivery with customs clearance and all risk on the vendor. The vendor pays freight, insurance, and customs clearance, and carries the risk of loss until the Embassy accepts the vehicle, although the Embassy supplies a duty exemption certificate.
- Worth checking: Currency and taxes. Overseas vendors price in US dollars and local vendors in Indian rupees (INR); local vendors add India's goods and services tax (GST), and the price can't change for exchange-rate moves.
- Worth checking: Past performance references required. Quotes must list clients from the past 3 years, and the Embassy may call those contacts about quality, compliance, and business conduct.
- Worth checking: SAM registration timing is stated two ways. One part says offerors must be registered before sending a quotation, while another lets a contractor finish registration within 30 days after award; ask the contracting officer which applies. Check a SAM.gov registration.
- Minor: Delivery terms are stated two ways. The pricing section calls for cost, insurance, and freight (CIF) delivery to the Embassy, while the delivery section says free on board (FOB) destination; the vendor bears the cost and risk to the Embassy either way.
- Minor: Title section refers to a truck. The title and supply chain section says truck and state-issued dealer license, which looks like template wording for a different buy; ask the contracting officer what applies to this SUV.
- Minor: Brand name is not restrictive. The RFQ names the Toyota Fortuner but says equivalents are allowed; the specification table lists the color as Silver while the scope says white or silver.
Read from the notice and 1 attachment. Show which files.
- RFQ 191N6527Q0003 SUV.pdf (read)
Full summary
What they want
- Supply one (1) brand-new Toyota Fortuner SUV, or equivalent: petrol, 6-speed automatic, 6+1 seats, right-hand drive, EURO/BS-VI emissions, 4x2, white or silver
- Meet the listed specifications, including a 2694CC four-cylinder engine, 2745 mm wheelbase, leather upholstery, alloy wheels, 17-inch rims, parking sensors and cameras, cruise control, and a full-size spare
- Deliver door-to-door to the Embassy (Gate-C, Chandragupta Marg, Chanakyapuri, New Delhi) within 90 days after award, with the vendor handling export, freight, insurance, and customs clearance
- Send a specification compliance matrix showing how the offered vehicle meets each minimum spec, plus product literature
- Provide proof of authority to sell and transfer title, supply chain papers, the EURO-VI certificate, and the manufacturer or dealer invoice
- Provide the manufacturer's commercial warranty in English, with warranty months or kilometers and years of repair-parts availability filled in
- Contract type
- Firm-fixed-price (FFP): one set price, whatever the work ends up costing. Commercial purchase order under Federal Acquisition Regulation (FAR) Part 12.
- Period of performance
- Deliver all items not later than 90 days after the date of contract award
- Place of performance
- New Delhi, India (outside the United States); delivery to the U.S. Embassy, Gate-C, Chandragupta Marg, Chanakyapuri, New Delhi 110021
- Estimated value
- Not stated
- How they'll choose
- Lowest price from a responsible company that sends an acceptable quotation. The Government may award on initial quotations without discussions, but may hold discussions with companies in the competitive range.
- Offers due
- November 10, 2026, 2:00 PM IST (1400 hours India time)
- How to submit
- Email to Newdelhibids@state.gov only; quotations sent to any other address are rejected
What they'll judge offers on
- Price: lowest price among acceptable quotations
- Technical acceptability: specification compliance matrix against the minimum specifications, with product literature
- Past performance: list of clients over the past 3 years with references; contacts may be called
- Responsibility: SAM registration, personnel, equipment and financial resources, local licenses, and proof of authority to sell and transfer title
What to include when you submit
- Email subject line: the notice gives "RFQ 191N6527Q0003 – Supply of Brand New Toyota Fortuner SUV"; the RFQ's Section X words it slightly differently, so confirm with the procurement agent
- Submit in English only, in MS Word, MS Excel, or PDF; keep each email under 30 MB and split larger files across emails
- Include a completed Standard Form 1449 (SF 1449): the form you sign and return as your offer, with blocks 12, 17, 19-24, and 30 filled in
- Include Section 1 pricing (overseas vendors price in US dollars on a door-to-door basis; local vendors price in Indian rupees (INR) and show goods and services tax (GST) as a separate line)
- Include Section 5 Representations and Certifications and proof of active SAM registration with the SAM unique entity ID (UEI)
- Include the specification compliance matrix, clearly marking any deviations from the minimum specifications, with product literature or a catalog
- Include the warranty terms: months or kilometers, and years repair parts are available
- List clients over the past 3 years with contract dates, places of performance, values, and contact names, phone numbers, and emails; if you have no comparable work in India, give your international experience
- Show evidence of an established business with a permanent address and phone listing in India, or a plan to establish an office within 30 days of contract award
- Show evidence of personnel, equipment, and financial resources, and your plan to obtain (or copies of) all licenses and permits required by local law
- Include a strategic plan for supplying the vehicle: a work plan, equipment and materials, a quality plan, and an insurance certificate or the name of your insurer if insurance is required
- Include proof of authority to sell and transfer title (original maker proof, a dealer license, or a written agreement with a licensed dealer or maker) and supply chain papers such as a maker or dealer quotation or purchase agreement
- Hold your prices firm for 90 calendar days from the date offers are received
Not in the notice text
- Part of the RFQ file (about 6,800 characters in the State Department provisions section) was attached but not read here, so the Section 4 evaluation text may be incomplete; check the RFQ on SAM.gov.
- The solicitation text says insurance "if required" but never states a required insurance amount.
- The specification table lists the vehicle color as Silver while the scope says white or silver; the contracting officer decides which applies.
- Answers to vendor questions will be posted to SAM.gov; none are in the text provided.
- How the Embassy will rank quotes for technical acceptability beyond the compliance matrix is not described in the text read.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Newdelhibids@state.gov only; quotations sent to any other address are rejected. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- U.S. Embassy New Delhi
- Product/service code
- 2310 · Passenger Motor Vehicles
- Business type
- Aircraft, ship & vehicle parts (FedReady's grouping, from NAICS 3361)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Embassy New Delhi invites quotations for the supply of a brand-new Toyota Fortuner SUV, as detailed in the attached solicitation. Download Solicitation: “191N6527Q0003” Key Dates: • Questions Deadline: November 3, 2026, 5:00 PM (IST) – submit to kamathsp@state.gov • Quotation Deadline: November 10, 2026, 1400 hours (IST) – late or incomplete submissions will not be accepted Submission Instructions: Quotations must be emailed to Newdelhibids@state.gov with the subject line: “RFQ 191N6527Q0003 – Supply of Brand New Toyota Fortuner SUV.” Submissions sent to any other email address will be rejected in accordance with FAR 52.215-1. Vendors are advised to review the full solicitation and submit all required documents.
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