Combined Synopsis/Solicitation
Open and Continuous Community Nursing Home RFQ 01.01.2026-12.31.2026
Department of Veterans Affairs · Sol. 36C25726Q0135
Due in 81 days
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Network Contracting Office 17 (Temple, TX) wants to sign multiple indefinite-delivery contracts with community nursing homes in various Texas counties to care for eligible Veterans. The solicitation is open and continuous, so offers are taken as they arrive. Each contract is a base year (2026) plus four option years, up to five years total, and the VA pays set per-day rates only when it places a Veteran with you.
Things to watch
- Evaluation and offer instructions not in the text provided. The solicitation sends offerors to pages 49 to 55 for how to submit and how offers are judged, and that middle section was left out, so you must read the full PDF on SAM.gov before bidding.
See 52.212-1 Instructions to Offerors for submittal and 52.212-2 Evaluation factors on pages 49 through 55.
- Only a $20,000 minimum is guaranteed. Revenue depends entirely on how many Veterans the VA decides to place with you; there is no estimate of volume.
The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum.
- Rates are set by the VA, not negotiated. You are paid the lesser of your billed charges or the VA fee schedule, and the VA can change the schedule on its website, so you must watch for updates.
The lesser of billed charges or the VA Fee Schedule amount for the period in which the Covered Service was performed
- VA can pull Veterans at any time. Placements can be removed without any extra cost to the government, which can cut your expected census.
VA reserves the right to remove any or all VA patients from the CNH at any time
- No billing the Veteran or other payers. You cannot collect copays or cost shares from Veterans or bill other insurers for VA-covered services, so the VA rate is your full payment.
Provider shall not collect any cost share or copayment amount from any VA beneficiary for Covered Services
- Strict reporting and quality standards. Sentinel events, abuse allegations, outbreaks and leadership or ownership changes must be reported within 24 hours, and serious deficiencies can lead to suspended placements or termination.
Suspend placement of Veterans in the CNH;
- Template blanks left in the document. Several fields (site name, phone numbers, ordering dates, order limits) still say TBD or sit in brackets, so some terms may change or be filled in at award.
Such orders may be issued from TBD through TBD.
Read from the notice and 4 attachments.
- S02 36C25726Q0135CNH Solicitation V3.pdf
- 1973-0130 v72 Determination New Mexico.txt
- QASP.pdf
- 1973-0121 v62 Wage Determination Texas.txt
Full brief
What they want
- Provide skilled nursing home care to Veterans the VA places with you, including room, meals, nursing care, drugs, routine supplies, lab and x-ray
- Have bed capacity and accept VA referrals quickly (ideally within 24 hours of a request)
- Act as the Veteran's primary medical provider during the stay, with provider visits at least once a month and 24/7 access to care
- Report sentinel events, abuse allegations, outbreaks, deaths and ownership or leadership changes to the VA within 24 hours
- Keep medical records open to VA staff and keep them for at least five years
- Bill the VA by VA Form 10-7080 authorization, using clean claims sent within 180 days of the date of service
- Cooperate with VA quality visits and corrective action plans
- Contract type
- Multiple indefinite-delivery, indefinite-quantity (IDIQ) contracts under a commercial-item RFQ; open and continuous solicitation
- Period of performance
- Base year 01-01-2026 to 12-31-2026 plus 4 option years (through 12-31-2030); ordering period up to five years from award; total duration may not exceed five years
- Place of performance
- Nursing home facilities in various counties in Texas; issued by VA Network Contracting Office 17, Temple, TX
- Estimated value
- No total value stated. Contract minimum guaranteed is $20,000.00; the maximum is set at award
- Offers due
- 12-31-2026, 15:00 CST (open and continuous; offers are accepted as received)
What to include when you submit
- Submittal instructions are in FAR 52.212-1 on pages 49 to 55 of the solicitation, which were not in the provided text
- Complete the SF 1449 and the price schedule; the schedule says payment follows the VA fee schedule
- Complete the FAR 52.212-3 representations and certifications (annual reps and certs in SAM must be current)
- List any solicitation amendments you acknowledge
- Be registered in SAM.gov before offering
- Invoices are paid only through the Tungsten Network e-invoicing system
- Contract specialist listed on the SF 1449 is Michelle Cunningham, 254-408-1652
You must have
- Current CMS (Medicare and/or Medicaid) certification and a State nursing home license
have current Center for Medicare and Medicaid Services (CMS) certification (Medicare and/or Medicaid) and a State nursing home license.
- CMS Nursing Home Compare rating of three stars overall, or two stars overall with a four-star or better quality measures score (lower scores need special VA approval)
have either 1) a three-star overall rating, or 2) a two-star overall rating with a four star or greater
- Keep a current, unrestricted state license to operate as a skilled nursing facility, and report any licensure status change to the VA right away
must maintain a current and unrestricted state license to operate as a skilled nursing facility
- Registered in SAM.gov before submitting an offer
Offerors are encouraged to ensure that they are registered in SAM.GOV prior to submitting their offer.
- Vendor setup with the authorizing VA facility (FMS Vendor File Request form VA Form 10091 and W-9) before any claim is submitted
Provider must ensure the authorizing VA facility has received a completed FMS Vendor File Request form (VA Form 10091) and W-9
- HIPAA compliance (no Business Associate Agreement needed for CNH care)
HIPAA compliance is required.
- Indemnification and medical liability insurance clause (VAAR 852.237-70) applies; details of required coverage are not in the provided text
INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE
- Service Contract Act wage determination applies to nursing aides, kitchen helpers, laundry workers and maids/porters (Texas determination 1973-0121 attached); Executive Order 14026 minimum wage generally applies
Employed on contract for Nursing Home services.
Not in the notice text
- How offers will be evaluated and what factors matter (FAR 52.212-1 and 52.212-2 on pages 49 to 55 were not in the provided text)
- Exactly how and where to submit an offer (email, portal) and any page limits
- Which Texas counties or VA facilities will place Veterans, and expected number of placements
- Maximum contract value and order limits (listed as TBD)
- Required amount of liability insurance under VAAR 852.237-70
- Why a New Mexico wage determination is attached alongside the Texas one
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Key facts
- Response due
- Dec 31, 2026, 9:00 PM UTC
- Posted
- Dec 30, 2025
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C25726Q0135
- Agency
- Department of Veterans Affairs
- Office
- 257-Network Contract Office 17 (36C257)
- Set-aside
- No Set aside used
- NAICS
- 623110
- Product/service code
- Q402
- Business type
- Medical & healthcare
- Place of performance
- Temple, TX, 76504
- Contracting contact
- Michelle Cunninghammichelle.cunningham@va.gov2544081652
What similar contracts paid
479 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 55% of the dollars in this market over the last 3 fiscal years.
Typical contract$283KMiddle half: $131K to $496K
Typical per year$492KValue divided by years of performance
Possible incumbent's contract endsSep 2026A similar contract in this state, ending near when this one starts
Before you respond
Full notice text from SAM.gov
Open and Continuous Community Nursing Home RFQ 36C25726Q0135
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