Presolicitation

NAVAL RESEARCH LABORATORY (NRL) FACILITY SUPPORT SERVICES (FSS)

Dept of Defense · Dept of the Navy · Sol. N4008027R1001

Due in 11 daysSmall business

AI summary Beta

Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.

The Navy (NAVFAC Washington) plans a small business set-aside, firm-fixed-price contract to run facility support at the Naval Research Laboratory in Washington, DC. The contractor would manage and maintain buildings, grounds, roads and snow/sweeping, trash, and run the electric, water and wastewater systems. Performance is planned for 8 years from February 17, 2028, plus an optional 6-month extension. This is a pre-solicitation notice used for questions; the actual RFP comes later.

Watch out for

Very large, 24/7 utility and facility scope. The contractor must run the electric, water and wastewater systems around the clock with on-call crews responding within one hour, plus maintain a whole research campus, which takes substantial staff, licenses and capital for a small business. to respond within one hour to perform
Contractor absorbs repair and service order costs inside the fixed price. Repairs found during maintenance up to $250 each, and service orders up to $2,500 each, are covered by the fixed price, and new utility assets added later join the program at no extra cost, so costs can rise while the price stays fixed. up to a total of $250 per occurrence
Fines for permit violations fall on the contractor. The wastewater work is under a discharge permit, and any state fines for violations are the contractor's responsibility. The Contractor shall be responsible for all fees, fines, and penalties assessed by the
Pricing documents were not available. The wage determination, price schedule (ELINs), facility and asset lists and Section L/M instructions are not in the text provided, so you cannot yet judge workload or price accurately.
Facilities accepted as-is. The contractor takes over all facilities and systems in their current condition and cannot claim extra later for not inspecting the site. In no event shall failure to inspect the site
Long 8-year fixed-price term starting 2028. A firm-fixed price held over eight years carries inflation and labor cost risk, and the start date is more than a year away. Please be advised that the aforementioned information is anticipatory in nature and is not
Non-recurring work paid by purchase card with no advance payments. Extra work ordered through FedMall is paid by government purchase card, with no partial or advance payments, which can slow cash flow. Payment for completed FedMall orders will be made using the Government
Fast turnaround on non-recurring proposals. Proposals for task order work must be sent within 48 hours of the request.

Read from the notice and 12 attachments. 78 not read in full.

Pre-Solicitation Notice - NRL FSS.pdf
0100000 C General Information.pdf
0200000 C Management and Administration.pdf
1501000 C Facility Management.pdf
1602000 C Electrical.pdf
1502000 C Facility Investment.pdf
1503030 C Integrated Solid Waste Management.pdf
1503060 C Pavement Clearance.pdf
1604000 C Wastewater.pdf
1601000 C Utility Management.pdf
1606000 C Water.pdf
0200000 J Management and Administration.pdf
Attachment J-1601000-09 Specification Attributes.xlsx: spreadsheet: not read yet
1501000 J Facility Management.pdf: over the file limit for one brief
1502000 J Facility Investment.pdf: over the file limit for one brief
1503030 J Integrated Solid Waste Management.pdf: over the file limit for one brief
1503060 J Pavement Clearance.pdf: over the file limit for one brief
1601000 J Utilities Management.pdf: over the file limit for one brief
1602000 J Electrical.pdf: over the file limit for one brief
1604000 J Wastewater.pdf: over the file limit for one brief
1606000 J Water.pdf: over the file limit for one brief
Attachment J-0200000-05(a) DBIDS Standard Operating Procedures.pdf: over the file limit for one brief
Attachment J-0200000-05(f) Directions for Process Material Log Sheets.pdf: over the file limit for one brief
Attachment J-0200000-05(g) Contractor Hazardous Material Inventory Log.pdf: over the file limit for one brief
Attachment J-0200000-05(h) VOP-HAP Tracking.pdf: over the file limit for one brief
Attachment J-0200000-05(i) Crane Checklist.pdf: over the file limit for one brief
Attachment J-0200000-07-08-09 MAXIMO INFORMATION.XLSX: spreadsheet: not read yet
Attachment J-0200000-10 Characteristic Meter Reading.pdf: over the file limit for one brief
Attachment J-0200000-13 Installation Spill Plan.pdf: over the file limit for one brief
Attachment J-0200000-14 Contractor Hazardous Material Inventory Log.pdf: over the file limit for one brief
Attachment J-0200000-15 ELINs Blank.xlsx: spreadsheet: not read yet
Attachment J-1501000-03 Facility Listing- NOT COMPLETE.xlsx: spreadsheet: not read yet
Attachment J-1501000-04 - NRL Site Map.pdf: over the file limit for one brief
Attachment J-1501000-06 Asset Tagging Guidance.pdf: over the file limit for one brief
Attachment J-1501000-07 Assets Requiring Condition Assessment.xlsx: spreadsheet: not read yet
Attachment J-1502000-02 Facility Listing.xlsx: spreadsheet: not read yet
Attachment J-1502000-03 Sample of E_U_R Orders.pdf: over the file limit for one brief
Attachment J-1502000-05 HVAC and Refrigeration Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-06 Temperature Standards.pdf: over the file limit for one brief
Attachment J-1502000-07 Interior and Exterior Lighting Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-08 Boilers and UPVs.xlsx: spreadsheet: not read yet
Attachment J-1502000-09 Cathodic Protection Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-10 Lightning Arrestors and Grounding Devices.xlsx: spreadsheet: not read yet
Attachment J-1502000-12 Compressed Air.xlsx: spreadsheet: not read yet
Attachment J-1502000-13 Auxiliary Generator Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-14 Building Control Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-15 Medium and Low Voltage Switchgear.xlsx: spreadsheet: not read yet
Attachment J-1502000-16 POL Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-17 Backflow Prevention Devices.xlsx: spreadsheet: not read yet
Attachment J-1502000-18 Uninterupible Power Supply.xlsx: spreadsheet: not read yet
Attachment J-1502000-19 Manual and Automated Doors.xlsx: spreadsheet: not read yet
Attachment J-1502000-20 Overhead Doors.xlsx: spreadsheet: not read yet
Attachment J-1502000-21 Emergency Eye Wash and Emergency Showers.xlsx: spreadsheet: not read yet
Attachment J-1502000-22 Emergency Lighting Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-24 Exhaust Hood and Duct Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-25 HVAC Water Testing and Treatment Services.xlsx: spreadsheet: not read yet
Attachment J-1502000-26 Boiler Water Testing and Treatment.xlsx: spreadsheet: not read yet
Attachment J-1502000-27 Building Drainage Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-28 Drinking Fountains and Water Coolers.xlsx: spreadsheet: not read yet
Attachment J-1502000-29 Acid Neutralization Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-30 Miscellaneous Equipment.xlsx: spreadsheet: not read yet
Attachment J-1502000-31 Mass Communication Systems.xlsx: spreadsheet: not read yet
Attachment J-1502000-32 Installation Facilities Monitoring.pdf: over the file limit for one brief
Attachment J-1601000-01 Points of Demarcation.pdf: over the file limit for one brief
Attachment J-1601000-04 (d) NRL 13.8KV SINGLE LINE REV-11.pdf: over the file limit for one brief
Attachment J-1601000-08 Utility Asset Tagging Guidance.pdf: over the file limit for one brief
Attachment J-1601000-10 Electrical Assets.xlsx: spreadsheet: not read yet
Attachment J-1601000-11 Wastewater Assets.xlsx: spreadsheet: not read yet
Attachment J-1601000-12 Water Assets.xlsx: spreadsheet: not read yet
Attachment J-1601000-13 UEM-DI Meter Group and the Direct Condition Rating.pdf: over the file limit for one brief
Attachment J-1602000-03 Electrical Distribution.xlsx: spreadsheet: not read yet
Attachment J-1602000-04 Electrical Meter Inventory.xlsx: spreadsheet: not read yet
Attachment J-1604000- 03 Waste Water Assets.xlsx: spreadsheet: not read yet
Attachment J-1606000-03 Potable Water Assets.xlsx: spreadsheet: not read yet
Attachment J-1606000-04 Chilled Water Assets.xlsx: spreadsheet: not read yet
Attachment J-1606000-05 Hydrants.xlsx: spreadsheet: not read yet
Attachment J-0200000-04 NAVFAC 4330 INVOICE FORM.xlsx: spreadsheet: not read yet
Attachment J-0200000-05(b) Form Contractor Significant Incident Report.pdf: over the file limit for one brief
Attachment J-0200000-05(c) SECNAV Form 5512-1.pdf: over the file limit for one brief
Attachment J-0200000-05(d) Used Oil Disposal and Recycling Summary Report Form.pdf: over the file limit for one brief
Attachment J-0200000-05(e) Solid Waste Management Report.pdf: over the file limit for one brief
Attachment J-0200000-05(j) Crane and Rigging Gear Accident Report.pdf: over the file limit for one brief
Attachment J-0200000-05(k) Crane and Rigging Gear Near Miss Report.pdf: over the file limit for one brief
Attachment J-0200000-11 MAXIMO Data Reporting.pdf: over the file limit for one brief
Attachment J-1502000-01 Definitions and Acronyms.pdf: over the file limit for one brief
Attachment J-1601000-04 (a)- NRL Utility Drawings - Elec and Comm.pdf: over the file limit for one brief
Attachment J-1601000-04 (b)- NRL Update Utility Drawings - Domestic Water.pdf: over the file limit for one brief
Attachment J-1601000-04 (c)- NRL Update Utility Drawings - Chilled Water.pdf: over the file limit for one brief
Attachment J-1601000-06 Service Desk Guide for Reporting Utility System Outages.pdf: over the file limit for one brief
Attachment J-0200000-02 Wage Determination.pdf: over the file limit for one brief

All attachments on SAM.gov

Full brief

What they want

Facility investment: maintenance, repair and minor construction of buildings, HVAC, fire protection, boilers, generators, roads, fences and more, including a preventive maintenance program
Facility management: take service calls 24/7, track work orders in NAVFAC MAXIMO, condition assessments, control systems (building controls, fire alarm, mass notification) and a technical library
Utilities: operate and maintain the electrical distribution, water distribution and wastewater collection systems 24 hours a day, 7 days a week, with on-call staff
Utility management: emergency, urgent and routine utility service orders, utility locating, meter reading, contingency plan and asset inventory
Integrated solid waste: collect and dispose of bulky waste and recyclables
Pavement clearance: sweep roads and paved surfaces (snow removal is ordered as non-recurring work)
After-hours facility monitoring and dedicated building mechanics assigned to specific buildings
Non-recurring work ordered as needed through DoD FedMall or task orders

Contract type: Firm-Fixed Price (FFP), competitive, small business set-aside; includes recurring work plus non-recurring work ordered through FedMall or task orders
Period of performance: 8 years from February 17, 2028 to February 16, 2036, plus an optional 6-month extension from February 17, 2036 to August 16, 2036. How the 8 years split into base and option periods is not stated.
Place of performance: U.S. Naval Research Laboratory (NRL), Washington, DC 20375
Offers due: October 19, 2026 by 2:00 PM Eastern (the notice says 2:00PM EST; the SAM.gov deadline is shown as 14:00 -04:00). This date is for questions and comments on this pre-solicitation, not for proposals.
How to submit: Email only to Contract Specialist Naomi Frambes (naomi.k.frambes.civ@us.navy.mil) with a copy to Contracting Officer Shauna Lloyd (shauna.e.lloyd2.civ@us.navy.mil). Facsimile will not be accepted.

What to include when you submit

Send questions about the Performance Work Statement (PWS) and attachments by email only
Written responses received within fourteen days of the notice will be considered
The RFP with proposal instructions will be issued at a date not yet set

You must have

Must be a small business under NAICS 561210 (Facilities Support Services); size standard is $47 million The applicable NAICS is 561210, Facilities Support Services with a size standard of $47M.
Total small business set-aside, competitive This is a small business set-aside, competitive Firm-Fixed Price (FFP) contract.
Wastewater operators must hold a class level 2 certificate (Washington DC or reciprocity from other states) All personnel operating wastewater collection systems must have class level 2 issued
Water operators must hold a current, valid operator certificate (Washington DC or reciprocity) Each water operator must possess or have received through reciprocity a current/valid
Maintenance and repair personnel must be OEM trained and certified; dedicated building mechanics need a state license (Journeyman HVAC, Journeyman Electrician or Building Engineer); other trades need DC licenses where applicable All maintenance and repairs shall be performed by personnel trained and certified by
Building control staff must be qualified on Siemens control systems, trained as Building or Utility Systems Automation Systems Technicians, and complete DoD Cyber Awareness training Personnel performing work on building control systems shall be trained and qualified
Personnel who use the Navy's MAXIMO work system need a Common Access Card (CAC) and a government-approved account In order to obtain access to NAVFAC MAXIMO for direct entry, Contractor personnel must obtain a

Not in the notice text

How the award will be decided and the evaluation factors (no Section L/M or evaluation criteria were provided)
Estimated contract value or workload dollars
RFP release date and proposal due date (the RFP date is undetermined)
Proposal submission method, page limits and required volumes
Insurance minimums, safety record limits (EMR/DART), security clearance and background rules, which are in parts of the Management and Administration annex that were left out
Wage determination and labor categories (Service Contract Act wage file not read)
Price schedule and ELINs (spreadsheet not read), facility and asset inventories, and Section J attachments for each annex
Whether there is a current contractor or a prior contract number
How the 8 years split into base and option periods
Bonding or past performance requirements

Written by AI from the notice text on SAM.gov, and can make mistakes. Check the solicitation before you bid.

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Key facts

Response due: Oct 19, 2026, 6:00 PM UTC
Posted: Sep 21, 2026
Notice type: Presolicitation
Solicitation: N4008027R1001
Agency: Dept of Defense · Dept of the Navy
Office: Navfacsyscom Washington
Set-aside: Small Business Set Aside - Total
NAICS: 561210
Product/service code: S216
Business type: Facilities, janitorial & grounds
Place of performance: Washington, DC
Contracting contact: Naomi Frambesnaomi.k.frambes.civ@us.navy.mil2028031246

Full notice text from SAM.gov

This is a small business set-aside, competitive Firm-Fixed Price (FFP) contract. The new requirement will have a period of performance (POP) of February 17th, 2028 – February 16th, 2036 for a total of eight (8) years, including an optional 6-month extension period from February 17th, 2036 – August 16th, 2036, for support at U.S. Naval Research Laboratory (NRL), Washington, District of Columbia (DC). The small business will be responsible for providing facility management, facility investment, integrated solid waste, pavement clearance, and utilities for facilities, ground structures, personal property equipment, and installed equipment and systems. More details can be found in the attached Performance Work Statement (PWS) documents.

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