Solicitation
Procurement of Fuel Supplies for the U.S. Embassy in Hanoi, Vietnam.
Department of State
AI summaryU.S. Embassy Hanoi (Department of State) wants gasoline and diesel for its vehicles, generators and equipment in Hanoi, Vietnam. It will buy through a blanket purchase agreement (BPA: a standing deal where the embassy places small orders, called calls, as needed) from December 2026 to November 2031. Bidders need five years of fuel supply experience in Hanoi; the response due date is November 5, 2026, 5:00 PM local time. More in the summary
AI summary Beta
This summary may miss requirements: 2 of 5 attachments weren't read (19VM3027Q0004 - Invitation Letter - Fuel Supplies.pdf, SAM Registration Guidance- final version- EN.pptx). Check the attachments on SAM.gov.
U.S. Embassy Hanoi (Department of State) wants gasoline and diesel for its vehicles, generators and equipment in Hanoi, Vietnam. It will buy through a blanket purchase agreement (BPA: a standing deal where the embassy places small orders, called calls, as needed) from December 2026 to November 2031. Bidders need five years of fuel supply experience in Hanoi; the response due date is November 5, 2026, 5:00 PM local time.
Who can bid (5)
- At least five years of experience supplying fuel in Hanoi, Vietnam
- A list of at least three clients over the past 5 years with references, which the Embassy may discuss with the client contacts
- Fuel stations in the Hanoi wards named in the request, listed with contact details
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- Willingness to accept the BPA and calls from the U.S. Embassy Hanoi
- A completed Section 889 certification returned to the Contract Specialist
How to submit: Email to HanoiGSOProcurement@state.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 15, 2026.
- Serious: Local fuel stations and five years in Hanoi required. The work is in Vietnam and bidders must already supply fuel in Hanoi and list their own stations in six named wards, which a U.S. firm without a Hanoi business can't meet.
- Serious: Vehicles must drive to the contractor's station. The contractor doesn't deliver fuel to vehicles, so the stations must be near the Embassy in the listed wards.
- Worth checking: No fuel volumes are given. The form lists the order as 1 Pkg while prices are per liter, and no estimated liters per fuel are stated, so a bidder can't size the business.
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- Worth checking: Prices follow the official fuel price but not exchange rates. Per-liter prices can change with Vietnam's official price, yet the U.S. Government makes no change for currency devaluation or exchange-rate swings.
- Worth checking: Stationary generators may need tanker delivery. The vehicle section says no delivery, but the stationary generator section lists tanker truck unloading steps; the quantities, sites and who delivers are not stated. Ask the contracting officer.
- Worth checking: No deposit and 30-day payment. The contractor can't ask for a deposit and is paid monthly within 30 days of receiving the invoice, so it carries fuel costs in the meantime.
- Minor: No guaranteed purchases. The Government does not commit to buy any amount, and any one purchase stays at USD15,000 or less.
- Minor: Section 889 certification must be returned. Bidders must certify they don't provide or use covered telecommunications equipment, and report any found during the work.
Read from the notice and 3 attachments. 2 of 5 not read. Show which files.
- 19VM3027Q0004- Request for Quotation - Fuel Supplies (VN).pdf (read)
- Clauses - Overseas Commercial Item - Update NDAA FAR 52.pdf (read)
- EXPRESS-NDAA-CERTIFICATION-4.2026.pdf (read)
- 19VM3027Q0004 - Invitation Letter - Fuel Supplies.pdf: not summarized: open it on SAM.gov
- SAM Registration Guidance- final version- EN.pptx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Supply gasoline E10 RON 95-III, gasoline E10 RON 95-V and diesel DO 0.01 S-II, priced per liter
- Refill embassy vehicles and mobile generators at the contractor's fuel stations; the contractor does not deliver fuel to them
- Fill the exact amount on each fuel request ticket while the driver or maintenance specialist watches, and keep the tickets for monthly invoicing
- For stationary generators and other equipment, follow the listed safety steps before, during and after fuel transfer
- Invoice monthly with refill dates, prices, vehicle tags and the month's total
- Keep fuel stations running and tell the embassy in advance of any temporary shutdown
- Give the embassy an up-to-date list of people to call after normal hours in an emergency
- Contract type
- Blanket purchase agreement (BPA) with calls (orders) placed as needed; unit prices per liter can move with Vietnam's official fuel price
- Period of performance
- December 2026 to November 2031 (about five years); services begin on the BPA award confirmation date
- Place of performance
- Hanoi, Vietnam
- Estimated value
- Up to USD300,000 in total purchases over the BPA (the Embassy's estimate, not a commitment to buy any amount); no single purchase over USD15,000
- Contract vehicle
- BPA with the U.S. Embassy Hanoi
- Offers due
- November 5, 2026, 5:00 PM local time (UTC+7)
- How to submit
- Email to HanoiGSOProcurement@state.gov
What to include when you submit
- Complete and sign the Standard Form 18 (SF 18, the request for quotations form): quoter name and address, signature, date and prices
- Price each fuel per liter in the pricing table, with value-added tax (VAT: Vietnam's sales tax) and total shown; prices must include VAT and any other anticipated charges
- List at least three clients from the past 5 years with contract dates, places of performance, contract values, contact names and email addresses, telephone and fax numbers, for fuel supply in Vietnam
- List your fuel stations in Giang Vo, Thanh Xuan, Lang, Tay Ho, Phu Thuong and Xuan Dinh wards of Hanoi with address, point of contact, telephone number and email address
- Complete and return the attached State Department Section 889 certification (covered telecommunications equipment) signed by someone who can bind the company
- Complete the representations and certifications in the attached clauses document
Not in the notice text
- The invitation letter (a scanned PDF) and the SAM Registration Guidance (a PowerPoint) were attached but not read.
- How quotes will be evaluated and awarded isn't stated in the documents read.
- SAM.gov doesn't state a set-aside, and the RFQ form's small business set-aside box reads 'IS NOT'; check the form on SAM.gov.
- The currency for quotes (U.S. dollars or Vietnamese dong) isn't stated.
- Vietnamese business licenses or registrations needed to sell fuel aren't stated.
- Estimated liters for each fuel and the number of stationary generator sites aren't stated.
- No question deadline is stated.
- Whether SAM registration is needed to send a quote isn't clear from the RFQ; the clauses list the System for Award Management clause.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to HanoiGSOProcurement@state.gov. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 15, 2026
- Notice type
- Solicitation
- Office
- U.S. Embassy Hanoi
- Product/service code
- 9130 · Liquid Propellants and Fuels, Petroleum Base
- Business type
- Wholesale & general supplies (FedReady's grouping, from NAICS 4572)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Embassy Hanoi intends to establish a Blanket Purchase Agreement (BPA) for fuel supplies to its offices and agencies, including but not limited to operation of vehicles, generators and other equipment for the period from December 2026 to November 2031. The Embassy estimates that the total value of purchase under this BPA within the projected timeline will be up to USD300,000. This estimate does not constitute a commitment by the U.S. Government to purchase any definite quantity or dollar amount under the BPA. The amount of any one purchase will not exceed USD15,000.