Combined Synopsis/Solicitation
NSWCCD York Chill Pump Replacement
Department of Defense · Department of the Navy
AI summaryNaval Surface Warfare Center, Carderock Division (NSWCCD) wants a replacement pump (Pump No. 1) for York Chiller No. 1 in Building 157, delivered and installed turn-key, under request for quotes (RFQ) N0016727Q1002. The chiller cools the Building 13 server rooms. Only Johnson Controls (JCI) authorized technicians can do the work, and the response due date is November 6, 2026, 9:00 AM Eastern. More in the summary
AI summary Beta
Naval Surface Warfare Center, Carderock Division (NSWCCD) wants a replacement pump (Pump No. 1) for York Chiller No. 1 in Building 157, delivered and installed turn-key, under request for quotes (RFQ) N0016727Q1002. The chiller cools the Building 13 server rooms. Only Johnson Controls (JCI) authorized technicians can do the work, and the response due date is November 6, 2026, 9:00 AM Eastern.
Who can bid
- Work must be done by certified Johnson Controls technicians or representatives (the maker of the York chillers)
- Not a small business set-aside: open to any business, but the brand-name justification limits it to JCI authorized technicians
- Registered in the System for Award Management (SAM); a payment-system (Wide Area WorkFlow) registration is also needed to invoice
How to submit: Email to Contract Specialist Joseph Estrella (joseph.l.estrella.civ@us.navy.mil), with a copy to Contracting Officer Greg Finke (william.g.finke.civ@us.navy.mil). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 26, 2026.
- Serious: SAM.gov and the solicitation disagree on the set-aside. SAM.gov lists no set-aside, but the solicitation the AI read says a set-aside for small businesses. Ask the contracting officer which applies before you bid.
- Serious: Only Johnson Controls authorized technicians can bid. The Navy restricts the work to JCI-certified personnel, so a business without that certification (or a partnership with a JCI dealer) cannot be considered.
- Serious: Brand-name restricted competition. The notice says it is full and open competition but brand-name restricted, so only OEM-certified quotes will pass the technical check.
Show all 7Show fewer
- Worth checking: Delivery and installation by December 18, 2026. Installation, not just delivery, must be finished by the delivery date, which leaves limited time to order a pump and schedule an on-base install.
- Worth checking: Scope wording differs between schedule and PWS. The line item is titled as a chiller replacement, while the PWS and notice describe replacing Pump No. 1 only; ask the contracting officer to confirm what is priced.
- Minor: Base access vetting. Workers must be on the visitors list, pass vetting with a Real ID or passport and a SECNAV 5512 form, and be escorted on base.
- Minor: Item unique identification required. The line item needs DoD unique identification marking and data, which is extra paperwork for a small supplier.
Read from the notice and 2 attachments. Show which files.
- Rev 1 NSWCCD Combine Synopsis N0016727Q1002 Chill Pump.pdf (read)
- A03 FIN Brand Name Justification 26SIMACQCD760040_Redacted.pdf (read)
Full summary
What they want
- Buy, deliver and install a replacement for Pump No. 1 on York Chiller No. 1 (Building 157, serving the Building 13 server rooms) after a failed bearing
- Isolate and drain the chilled-water pipes, remove the damaged pump, install the new pump with wiring intact and correct
- Open valves, restore chilled water, and confirm proper operation with no leaks by visual inspection with a Government representative present
- Supply all supervision, transportation, labor, tools, supplies and equipment; shipping must be included in the price
- Finish installation on or before the delivery date of December 18, 2026
- Provide DoD unique identification (or a DoD-recognized equivalent) for the line item, per DFARS 252.211-7003
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase order; one award planned
- Period of performance
- One lot; delivery and installation on or before December 18, 2026
- Place of performance
- NSWC Carderock Division, 9500 MacArthur Blvd., West Bethesda, MD 20817-5700 (Building 157)
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): technical pass/fail, then past performance acceptable or not, then lowest price among those
- Offers due
- November 6, 2026, 9:00 AM Eastern Daylight Time
- How to submit
- Email to Contract Specialist Joseph Estrella (joseph.l.estrella.civ@us.navy.mil), with a copy to Contracting Officer Greg Finke (william.g.finke.civ@us.navy.mil)
What they'll judge offers on
- Technical Acceptability: pass/fail on whether the quote clearly meets the Performance Work Statement (PWS) requirements
- Past Performance: Acceptable or Unacceptable, using the Supplier Performance Risk System (SPRS) and other sources; neutral if no record
- Price: all-inclusive quote price
What to include when you submit
- Send the quote and a technical capability statement by email
- Put the quote on company letterhead
- Include all-inclusive pricing, your CAGE code (Commercial and Government Entity code), FOB (free on board) destination, a point of contact, your GSA contract number if you have one, and your business size
- Show clearly that you can meet all specifications and requirements
- Do not add a shipping line; include any shipping charge in the price
- Questions go by email with the subject line "N0016727Q1002. Questions. [Company's Name]." and should name the document, page and paragraph
After award, you must have
- On-base access: report to the visitor center with a Real ID driver's license or passport and complete a SECNAV 5512 form; an NSWCCD civilian escorts on base From Rev 1 NSWCCD Combine Synopsis N0016727Q1002 Chill Pump.pdf:
Access is restricted to contractors on the visitors list.
Not in the notice text
- The question deadline is given only as 3:00 PM, three days after the solicitation was issued; no calendar date is stated
- No Government estimate or budget is stated
- The pump make, model and part number to be supplied are not stated; the PWS gives a chiller model and serial number only
- Whether a site visit is offered is not stated
- The contracting officer's representative (COR) and technical contacts are left as blank placeholders in the clauses
Eligibility and how to respond
- SAM.gov lists no set-aside, but the notice text limits who can bid:
- The notice text says this is set aside for small businesses, but SAM.gov lists no set-aside. Ask the contracting officer which one applies before you bid.
- How to submit, from the AI summary: Email to Contract Specialist Joseph Estrella (joseph.l.estrella.civ@us.navy.mil), with a copy to Contracting Officer Greg Finke (william.g.finke.civ@us.navy.mil). Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- NSWC Carderock, Bethesda, MD
- Product/service code
- 4130 · Refrigeration and Air Conditioning Components
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333415)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This announcement constitutes a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Revolutionary FAR Overhaul Subpart 12.2, as supplemented with additional information contained herein. This announcement constitutes the only solicitation being issued; quotes are being requested via this Request for Quotes (RFQ), and a separate written solicitation will not be issued. NSWCCD has a requirement for the procurement, delivery, and turn-key installation of a replacement pump (Pump No. 1) on York Chiller No. 1 in Building 157, which provides critical chilled-water cooling to the Building 13 Server Rooms. This procurement IS NOT set aside for small businesses (Full and Open Competition / Brand-Name Restricted). See attachments for requirement and OEM information. Quotes and technical capability statements must be submitted via email no later than 09:00 AM Eastern Daylight Time (EDT) on November 06, 2026, to: Contract Specialist: Joseph Estrella (joseph.l.estrella.civ@us.navy.mil) Cc (Contracting Officer): Greg Finke (william.g.finke.civ@us.navy.mil)
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