Solicitation
3HD 3040 017330673 D5, Shaft
Department of Defense · Department of the Navy
AI summaryThe Navy's NAVSUP Weapon Systems Support office in Mechanicsburg, Pennsylvania wants a shaft, NSN 3HD 3040-01-733-0673 D5 (a National Stock Number, the part's catalog number), QTY 6 EA (Each), shipped to Portsmouth Naval Shipyard in Kittery, Maine. It is a total small business set-aside request for quotations (RFQ) for a part in a crucial shipboard system, so material testing, traceability and certification rules are strict. The response due date is November 20, 2026, 4:30 PM UTC-4, and final delivery is listed as 200 days. More in the summary
A newer version of this notice was posted Oct 26, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 26, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 2 attachments weren't read (017330673-N0010426QFD63-DWG-4-30-26.pdf). Check the attachments on SAM.gov.
The Navy's NAVSUP Weapon Systems Support office in Mechanicsburg, Pennsylvania wants a shaft, NSN 3HD 3040-01-733-0673 D5 (a National Stock Number, the part's catalog number), QTY 6 EA (Each), shipped to Portsmouth Naval Shipyard in Kittery, Maine. It is a total small business set-aside request for quotations (RFQ) for a part in a crucial shipboard system, so material testing, traceability and certification rules are strict. The response due date is November 20, 2026, 4:30 PM UTC-4, and final delivery is listed as 200 days.
Who can bid (4)
- Small business, because the SAM.gov set-aside is Small Business Set Aside - Total (NAICS 333613)
- An acceptable Quality Assurance Manual; only sources with one can receive an award
- A quality system meeting ISO 9001 (or MIL-I-45208 or MIL-Q-9858) with a calibration system meeting ISO 10012, ANSI/NCSL Z540.3 with ISO 17025, or MIL-STD-45662A
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- Approved access to the restricted drawings, which are needed to quote the part
How to submit: Not stated in the text read; the buyer contact is T. Hammaker, TIANA.K.HAMMAKER.CIV@US.NAVY.MIL, (717) 605-8399. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Critical shipboard part with special emphasis controls. A defective part could cause loss of life or of the ship, so the Navy requires full certification, traceability and Government inspection, which raises cost and effort for a small shop.
- Serious: Quality Assurance Manual required to be eligible. Without an acceptable Quality Assurance Manual, or proof the Navy already accepted yours, you cannot receive an award.
- Serious: Drawings are restricted and need approved access. The part must be built to a NAVSEA drawing, and the drawing file is controlled; you must request access on SAM.gov and get approved before you can price the work.
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- Worth checking: Response date: the RFQ form and SAM.gov differ. The RFQ's first page lists 2026 MAY 28 beside the quote-due block, while SAM.gov shows November 20, 2026, 4:30 PM UTC-4; ask the contracting officer which governs.
- Worth checking: Strength test must be done at a listed lab. The slow strain rate tensile test (a test of how the metal behaves under slow stretching) must be done by one of the labs the RFQ names, so line one up before quoting.
- Worth checking: No shipping until the Navy accepts the certification data. Certification data is due 20 days before delivery, the Navy's review takes 18 working days after receipt, and nothing may ship before acceptance, so the 200-day delivery leaves little slack.
- Worth checking: Inspection and acceptance location differs between pages. The schedule says inspection and acceptance at origin (your plant), while the general information page shows destination as option A; ask the contracting officer which applies.
- Minor: Military packaging and red DSS-SOC markings. Packaging follows MIL-STD-2073 with special red markings for the D5 code, and pallets and wood packing have their own rules.
- Minor: Delivery clock is not tied to a start date. Final delivery is 200 days, but the text read does not say whether that counts from award or another event.
Read from the notice and 1 attachment. 1 of 2 not read. Show which files.
- N00104-26-Q-FD63.PDF (read)
- 017330673-N0010426QFD63-DWG-4-30-26.pdf: not read (access is restricted): request it on SAM.gov
Full summary
What they want
- Make 6 EA shafts to Naval Sea Systems Command (NAVSEA) drawing 5486623, Item 82, from QQ-N-286, Form 2, Condition Hot Finished and Age Hardened material; weld repair is not allowed on this material
- Do the required testing and certification: chemical and mechanical analysis, age hardening, ultrasonic inspection of starting material 4 inches or larger, a slow strain rate tensile test at an approved lab, and thread inspection to FED-STD-H28
- Keep every piece traceable to its material heat with permanent markings and test reports, and furnish a signed certificate of compliance
- Keep a quality system to ISO 9001 with a calibration system, open to Government inspection at your plant; keep the item free of mercury
- Submit four data items (A001 to A004: inspection and test plan, certification data, certificate of compliance, test certifications); certification data goes through Wide Area Workflow (WAWF, the Defense Department's electronic document system) for Navy acceptance before any shipment
- Pack to MIL-STD-2073 (Packing Level B for domestic shipments) and mark containers for the D5 code with red DSS-SOC lettering
- Ship free on board (FOB) destination, meaning you pay shipping to the receiving point, to the Receiving Officer at Portsmouth Naval Shipyard, Kittery, Maine
- Deliver all material within 200 days
- Contract type
- Fixed-price purchase of supplies through a request for quotations (RFQ); the Inspection of Supplies fixed-price clause is cited. Any award is a DO-rated order under the Defense Priorities and Allocations System.
- Period of performance
- Final delivery of material in 200 days; the text read does not say what the 200 days count from
- Place of performance
- Mechanicsburg, PA, USA (as SAM.gov lists it); delivery to Portsmouth Naval Shipyard, Kittery, ME
- Estimated value
- Not stated
- How they'll choose
- Single award to the eligible, responsible, technically acceptable offeror whose quote is most advantageous to the Government, price and past performance considered; past performance is more important than price.
- Offers due
- November 20, 2026, 4:30 PM UTC-4 (from the version posted Oct 20, 2026; amended since)
- How to submit
- Not stated in the text read; the buyer contact is T. Hammaker, TIANA.K.HAMMAKER.CIV@US.NAVY.MIL, (717) 605-8399
What they'll judge offers on
- Technical acceptability: an acceptable Quality Assurance Manual, reviewed as part of the technical evaluation if not already approved
- Past Performance: quality of past work, drawn from any source including the Supplier Performance Risk System (SPRS, a Defense Department supplier rating database); no relevant history gets a neutral rating, but you must send the information requested or state you have none
- Price: a secondary factor after past performance
What to include when you submit
- Include your Quality Assurance Manual, or proof (with the date) that NAVSUP Weapon Systems Support already accepted it and has your latest revision
- Send a copy of your current documented quality system procedures to the procurement contracting officer before award (suppliers with a copy on file at NAVICP-Mech may ask for a waiver)
- Give the past performance information the quotation instructions ask for, or state that you have no relevant past performance; leaving out both makes you ineligible
- Request access to the restricted drawings on SAM.gov and email the contact listed on the solicitation to say you asked
- Fill in the delivery days and the company-type information on the general information page
- If you can, send a catalog price list or the price of a recent sale to help show your price is fair
Not in the notice text
- The RFQ (N00104-26-Q-FD63.PDF) was attached but only partly read (150,000 of 213,962 characters, the start and end), and the controlled drawing 017330673-N0010426QFD63-DWG-4-30-26.pdf needs access approved on SAM.gov and was not read.
- How to submit a quote (email or another method) and the exact past performance information requested are not stated in the text read; the quotation instructions were in the part left out.
- Which due date governs: the RFQ's first page or SAM.gov's November 20, 2026.
- The size standard for NAICS 333613 and the Government's estimated value are not stated.
- What the 200 days to final delivery count from is not stated.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 333613
- How to submit, from the AI summary: Not stated in the text read; the buyer contact is T. Hammaker, TIANA.K.HAMMAKER.CIV@US.NAVY.MIL, (717) 605-8399. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- NAVSUP Weapon Systems Support Mech, Mechanicsburg, PA
- Product/service code
- 3040 · Miscellaneous Power Transmission Equipment
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333613)
- Versions
6 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0005Due Nov 20, 2026
- Oct 20, 2026 · Amendment 0004 (this version)Due Nov 20, 2026 (changed)
- Sep 4, 2026 · Amendment 0003Due Sep 15, 2026 (changed)
- Jul 9, 2026 · Amendment 0002Due Aug 10, 2026 (changed)
- May 4, 2026 · Amendment 0001Due May 28, 2026
- Apr 28, 2026 · SolicitationDue May 28, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
SEE ATTACHED SOLICITATION
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