Solicitation
ITS4US Deployment Accelerator
Department of Transportation · Federal Highway Administration
AI summaryThe Federal Highway Administration (FHWA), for the Intelligent Transportation Systems Joint Program Office (ITS JPO), is asking for proposals under a Broad Agency Announcement (BAA: an open call for research and development proposals) for up to five 18-month pilots that adapt open-source Health Connector software, which links ride scheduling to medical appointment booking. Bids must come from a team with three roles: a mobility services operator, a healthcare partner and a software integrator. The response due date is January 11, 2027, 9:00 AM Eastern. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 4 attachments weren't read (693JJ3-27-BAA-0001_Attachment 3 - QA Template.xlsx). Check the attachments on SAM.gov.
The Federal Highway Administration (FHWA), for the Intelligent Transportation Systems Joint Program Office (ITS JPO), is asking for proposals under a Broad Agency Announcement (BAA: an open call for research and development proposals) for up to five 18-month pilots that adapt open-source Health Connector software, which links ride scheduling to medical appointment booking. Bids must come from a team with three roles: a mobility services operator, a healthcare partner and a software integrator. The response due date is January 11, 2027, 9:00 AM Eastern.
Who can bid (4)
- Team must cover three roles: a Mobility Services Operator, a Healthcare Partner and a Software Integrator. One organization may fill more than one role if it shows the experience for each. A Medicaid Transportation Broker is required only if you use the Medicaid middleware.
- Registered in the System for Award Management (SAM) when you submit the proposal
- Three named key personnel (Deployment Lead, Systems Engineering Lead, Project Management Lead), each a different individual, with at least one key person from each partner organization
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- Formal letters of commitment or signed Memoranda of Understanding from partner organizations
How to submit: Email to Contracting Officer Vivian Riboli at vivian.riboli@dot.gov, with the BAA solicitation number 693JJ3-27-BAA-0001 in the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 20, 2026.
- Serious: Three-role team required, with commitment letters. A small business needs a transit or ride provider, a healthcare partner and a software integrator (one firm can fill several roles), and must submit signed commitment letters or agreements from each partner.
- Serious: Government funding may not cover full cost. Awards are about $325,000 each, and the notice says that may not cover the full cost, so offerors must show how other resources will fill the gap.
- Worth checking: Questions due November 4, 2026. Questions must be sent on the Attachment 3 template by 9:00 AM Eastern; answers are expected to be posted on SAM.gov on November 18, 2026.
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- Worth checking: New code must be shared as open source. Enhancements built with federal funds go to the public ITS CodeHub, and limited rights in patents on the Health Connector software are not accepted; a business must say what stays proprietary.
- Worth checking: Strict page limit and completeness rules. Pages over 15 in Volume I are not reviewed, and proposals missing required items may be removed from evaluation.
- Minor: Schedule dates are estimates. The BAA calls its schedule, including the proposal due date in the table, estimates that may change; check SAM.gov for updates.
- Minor: Required statement about Super Intelligence (AI) tools. Both volumes' cover pages must disclose any use of these tools in writing the proposal and certify the information is accurate and verified.
- Minor: No guarantee of award. The Government may award up to five contracts but may select any, all, some or none, and awards depend on available funds.
- Minor: Preference for expanding the software to new vendors. Teams that extend the middleware to a vendor not already in the Health Connector code (for example a new health records or transit scheduling vendor) may be favored.
Read from the notice and 3 attachments. 1 of 4 not read. Show which files.
- 693JJ3-27-BAA-0001_Broad Agency Announcement.pdf (read)
- 693JJ3-27-BAA-0001_Attachment 2 - Performance Work Statement.pdf (read)
- 693JJ3-27-BAA-0001_Attachment 1 - Proposal Summary Template.pdf (read)
- 693JJ3-27-BAA-0001_Attachment 3 - QA Template.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Adapt and deploy the open-source Health Connector middleware (MOD-EHR, MOD-Medicaid, HC-Kiosk) so patients can book rides when they book healthcare appointments
- Task 1: project management, a virtual kickoff meeting, monthly progress reports, and optional cohort meetings with the other awardees
- Task 2: an Operational Concept Plan (due within 4 months of award) and open-source code posted to the ITS CodeHub (initial submission within 15 months of award)
- Task 3: a full end-to-end system demonstration no later than 12 months after award, with Draft and Final Demonstration Plans
- Task 4: run the deployment for at least three months of data collection, then deliver a Lessons Learned and Impacts Report and a Program Reflection
- Share new interfaces and enhancements as open-source code; existing systems you brought in may stay proprietary if you say so in the proposal
- Name three key people (Deployment Lead, Systems Engineering Lead, Project Management Lead), each a different individual
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) under a Broad Agency Announcement; up to five contracts
- Period of performance
- 18 months from the effective date of the award; there are no option periods
- Place of performance
- Contractor's facilities
- Estimated value
- Government's estimate: $1,625,000 in total ($325,000 per award) over an 18-month period of performance
- How they'll choose
- Best-value style evaluation under FAR Part 35 (not FAR Part 15): technical merit and funds availability are weighed equally to pick the highest-rated proposals, then cost realism and reasonableness is checked for those only. The Government may award any, all, some or none.
- Offers due
- January 11, 2027, 9:00 AM Eastern
- How to submit
- Email to Contracting Officer Vivian Riboli at vivian.riboli@dot.gov, with the BAA solicitation number 693JJ3-27-BAA-0001 in the subject line
- Page limits
- Volume I (Technical Proposal): 15 pages, not counting the cover page, resumes and letters of commitment. Volume II (Price Proposal): no page limit. Proposal Summary Template: 1 page. Key personnel resumes: 3 pages each. Optional extra staff resumes: 2 pages each, up to five.
What they'll judge offers on
- Factor 1, Technical Merit and Importance to Agency Programs (equal sub-elements): (a) Technical Approach, including which Health Connector components you replicate or expand, systems engineering method, fit with the initiative's purpose and how you will secure resources beyond USDOT funds; (b) Team Qualifications and Public Partnership Strength, including key personnel, the required team roles and letters of commitment
- Factor 2, Availability of Funds (equal in importance to Factor 1)
- Factor 3, Cost Realism/Reasonableness (checked only for the highest technically rated proposals)
What to include when you submit
- Send two volumes as separate files: Volume I Technical Proposal (PDF) and Volume II Price Proposal (PDF or Excel), named 693JJ3-27-BAA-0001_Vol I Tech_[Offeror Name] and 693JJ3-27-BAA-0001_Vol II Price_[Offeror Name]
- Format: Times New Roman 11-point, single-spaced, single-sided letter pages, 1-inch margins; tables and graphics may use smaller type if legible at 100% zoom
- Volume I: cover page, Technical Approach, Key Personnel table, Level of Effort table (hours by organization and task, no cost data), and the Proposal Summary Template (Attachment 1)
- Cover pages of both volumes must list the Unique Entity Identifier (UEI) for every organization on the team and include a statement disclosing use of Super Intelligence (SI, the notice's term for AI) tools, with a certification that all information is accurate and verified
- Appendix A: resumes for all key personnel. Appendix B: formal letters of commitment or signed Memoranda of Understanding between each partner and the prime offeror, showing financial and/or staff time commitment
- Describe any intellectual property limits and list known patents or inventions; state which existing systems or code stay proprietary
- To restrict proposal data, mark the cover page with the legend in Section 2.9 and mark each restricted sheet
- Volume II: cover page with a conflicts of interest statement, the completed firm-fixed-price pricing schedule (8 deliverables), a cost breakdown with indirect rates and subcontractor costs, and your assumptions
- Volume II may include an optional milestone payment schedule tied to completed, accepted deliverables
- Questions go on the Attachment 3 Q&A Template, emailed to the Contracting Officer by the question deadline
After award, you must have
- Any contract awarded must comply with Section 889 (ban on certain telecommunications and video surveillance equipment) and Executive Order 14398, with the matching FAR clauses From 693JJ3-27-BAA-0001_Broad Agency Announcement.pdf:
Offerors are encouraged to review the mandatory clause prior to submitting a proposal.
Current contractor
No incumbent is named. The work builds on open-source software from the earlier ITS4US Heart of Iowa Regional Transit Agency (HIRTA) Health Connector deployment, and the Government plans up to five awards.
Not in the notice text
- Attachment 3, the Q&A Template spreadsheet (693JJ3-27-BAA-0001_Attachment 3 - QA Template.xlsx), is attached but not read; it is the form for sending questions
- The place of performance is not given on SAM.gov; the performance work statement says the contractor's facilities
- The specific contract clauses are not listed; the BAA says they will be identified before award
- Whether the proposal due date will change is not stated; the BAA calls its schedule estimates subject to change
- No set-aside applies; SAM.gov says none is used and the BAA is unrestricted
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Contracting Officer Vivian Riboli at vivian.riboli@dot.gov, with the BAA solicitation number 693JJ3-27-BAA-0001 in the subject line. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Solicitation
- Office
- 693JJ3 Acquisition and Grants MGT, Washington, DC
- Product/service code
- AS13 · Transportation R&D SVCS; Surface Transportation, Public Transit, & Rail; Experimental Development
- Business type
- Engineering, architecture & research (FedReady's grouping, from NAICS 541715)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The Intelligent Transportation Systems (ITS) Joint Program Office (JPO) looks to accelerate the replication of innovative technology solutions developed by large-scale deployment projects that it sponsors. ITS JPO believes that successful demonstration of these solutions by multiple agencies validates the technology's maturity and readiness for broader implementation across the industry. The purpose of this Broad Agency Announcement (BAA) is to award up to five (5) operational pilots that will test integrated technology solutions developed and deployed by the ITS4US Deployment Program. Each awardee will develop, test, and deploy solutions modeled on ITS4US deployment project documentation and its associated open-source software. In addition, the awardees will form a deployer cohort where they receive USDOT-funded technical support designed to accelerate implementation. Awardees can build faster, better, and cheaper by launching related efforts together, and use the insight of peers who have recently succeeded in addressing similar challenges. See Attachments for further information.
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