Solicitation
Real Estate Acquisition Support Services (FY21 New Broker IDIQ) -- TIERED EVALUATIONS
Department of Veterans Affairs
AI summaryOnly service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid, according to the solicitation form; the older notice text instead mentions a tiered evaluation. The Department of Veterans Affairs (VA) wants real estate brokers to support its leases of medical, research, warehouse and office space across five regions. It is a multiple-award, firm-fixed-price (FFP: one set price) indefinite-delivery, indefinite-quantity (IDIQ: an umbrella contract with orders placed later) contract, with one base year, four one-year options and a $30,000,000.00 maximum per awardee. More in the summary
A newer version of this notice was posted Oct 19, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 16, 2026. The notice was amended Oct 19, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 6 of 15 attachments weren't read (Firm_Name_Attachment M - RFP Questions.xlsx, Attachment N - Price Cost Schedule Commission Rates.xlsx and 4 more). Check the attachments on SAM.gov.
Only service-disabled veteran-owned small businesses (SDVOSBs) certified by the Small Business Administration (SBA) can bid, according to the solicitation form; the older notice text instead mentions a tiered evaluation. The Department of Veterans Affairs (VA) wants real estate brokers to support its leases of medical, research, warehouse and office space across five regions. It is a multiple-award, firm-fixed-price (FFP: one set price) indefinite-delivery, indefinite-quantity (IDIQ: an umbrella contract with orders placed later) contract, with one base year, four one-year options and a $30,000,000.00 maximum per awardee.
Who can bid (4)
- Service-disabled veteran-owned small business (SDVOSB) certified by the Small Business Administration, both when the offer is submitted and at award.
- Prime contractor registered under NAICS code 531210 (Offices of Real Estate Agents and Brokers).
- A current state broker license (or Puerto Rico license), or other lawful authority permitted by law such as a co-brokerage agreement or subcontract, in each jurisdiction of every region awarded.
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- An established working office and the capacity to work on several task orders at once.
Things to watch (9)
- Serious: Only SBA-certified SDVOSBs can bid. The solicitation form says the buy is a 100% set-aside for service-disabled veteran-owned small businesses certified by the Small Business Administration at submission and at award; other firms cannot compete.
- Serious: Set-aside wording differs between notice text and solicitation form. SAM.gov shows no set-aside, the notice text and title describe a tiered evaluation for small businesses including SDVOSB or veteran-owned firms, and the form says a 100% SDVOSB set-aside; ask the contracting officer which governs.
- Serious: Broker license needed in every state of each region awarded. A firm must hold the license or other lawful authority for every jurisdiction in the region it wins, and keep it current; a firm licensed in one state may need co-brokerage partners.
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- Serious: Conflict-of-interest bar on VA lease work. Awardees, their subcontractors and affiliates cannot take part as offerors or represent private parties in any VA lease solicitation during the contract term unless the contracting officer approves in writing.
- Worth checking: Pay comes from lessors; VA's minimum is $1,000.00. Brokers earn commissions paid by the lessor when a lease is signed (75 percent) and when space is accepted (25 percent), so income depends on task orders and lease outcomes.
- Worth checking: Notice text looks older than the solicitation. SAM.gov lists a Solicitation, but the notice text calls itself a presolicitation under another number (36C10F20R0073), plans nine awards, and gives a different questions contact; the solicitation's own documents govern.
- Worth checking: Limits on subcontracting apply. Because the prime may bring in partners to meet licensing, the share of work given to other firms is capped under a VA clause, and the clause's percentage was not read.
- Minor: Travel at the contractor's own cost. Market surveys and evaluation boards may require travel that VA does not reimburse unless it agrees in writing.
- Minor: Questions were due Oct 27, 2026. Check the amendments for the agency's answers.
Read from the notice and 9 attachments. 6 of 15 not read. Show which files.
- 36C10F26R0045.docx (read)
- Attachment G Exhibit 7 - Consolidated QASP and Broker Evaluation Sheet - Template.docx (read)
- Attachment K - Region Coverage Areas.docx (read)
- Attachment I Exhibit 9 - Commission Verification Worksheet.docx (read)
- Attachment H Exhibit 8 - Broker Commission Agreement - Template.docx (read)
- Attachment D Exhibit 4 - OCI.docx (read)
- Attachment C Exhibit 3 - Individual COI and NDA Revised 02.docx (read)
- Attachment A Exhibit 1 - Laws and Regulations.pdf (read)
- Attachment J - Past Performance Questionnaire.docx (read)
- Firm_Name_Attachment M - RFP Questions.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment N - Price Cost Schedule Commission Rates.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment L - Licensing Lawful Authority Sheet.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment F Exhibit 6 - Master Lease File Checklist SEPT 2026.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment E Exhibit 5 _ Forecast of Potential Broker Projects by Region.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
- Attachment B Exhibit 2 - Approved Training Course Providers.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Module 1 (contract line item numbers, CLINs, 0001 through 0004; a CLIN is one priced line of the order): support each VA lease action, including advertising, market survey, drafting the Request for Lease Proposals, and reviewing offers.
- Module 1 also covers supporting negotiations, preparing lease documents and amendments, coordinating signatures, and coordinating the acceptance inspection.
- Use VA's Broker Commission Agreement template and Commission Verification Worksheet, and keep lease files to VA's Master Lease File Checklist.
- Module 2 (CLIN 0005): lease-related support such as design meetings with the lessor, review of tenant improvement pricing, change orders, construction progress reports, and coordinating VA move-in.
- Module 3 (CLIN 0006): due diligence studies VA needs before a lease is awarded.
- Help VA with disputes, protests, claims, appeals, and congressional and Freedom of Information Act (FOIA) inquiries.
- Sign conflict of interest and nondisclosure forms for every task order, and assign at least two trained Key Personnel to each task order.
- Handle several task orders at once in the region(s) awarded; the contractor pays its own travel costs.
- Contract type
- Firm-fixed-price IDIQ, multiple award. Brokers are paid commissions by the lessor, not by VA; VA's own payment is the $1,000.00 minimum guarantee.
- Period of performance
- 1 base year (12 months) + 4 one-year (12-month) option periods
- Place of performance
- SAM.gov gives none. The solicitation says sites the Government designates, plus the contractor's facilities or remotely when approved. Work is organized in five regions (Attachment K) covering the states, the District of Columbia and listed territories.
- Estimated value
- Maximum of $30,000,000.00 per awardee over the contract period; minimum guarantee $1,000.00
- How they'll choose
- Best value tradeoff under Federal Acquisition Regulation (FAR) Part 15. The Government intends to award without discussions but reserves the right to hold them.
- Offers due
- November 16, 2026, 12:00 PM Eastern (from the version posted Oct 16, 2026; amended since)
What they'll judge offers on
- Technical factors (subfactors not read)
- Past performance
- Total evaluated price, including the base and all option periods
What to include when you submit
- Complete the offeror blocks (12, 17, 23, 24 and 30) of Standard Form 1449 (SF 1449: the form you sign and return as your offer).
- Acknowledge each solicitation amendment by number and date on the form's acknowledgment page.
- Past performance: Attachment J is a questionnaire that a reference completes and emails to three VA contacts. The received-by date is blank in the template.
- Follow the requested proposal format and page limits (the notice text says offers must meet the mandatory minimum requirements; the limits themselves were not read).
After award, you must have
- Stay within the limits on subcontracting, which cap how much of the work can go to other firms. From 36C10F26R0045.docx:
Awardees will need to remain compliant with limitations on subcontracting.
- At least two Key Personnel per task order who complete courses from an approved training provider, plus VA privacy and security training. From 36C10F26R0045.docx:
The Contractor shall assign at least two (2) Key Personnel who will have primary responsibility for managing and performing each TO.
Current contractor
No incumbent is named. The title says "FY21 New Broker IDIQ" and the notice text carries an older number, 36C10F20R0073; the documents do not say whether this is a follow-on.
Not in the notice text
- The main solicitation file (36C10F26R0045.docx) was attached but only partly read: 95,901 of 434,284 characters came through. The price/cost schedule, IT security rules, contract clauses, instructions to offerors and evaluation section are in the part left out.
- Spreadsheets attached but not read: Attachment M (RFP questions), Attachment N (price/cost schedule for commission rates), Attachment L (licensing sheet), Attachment F (Master Lease File Checklist), Attachment E (forecast of broker projects by region) and Attachment B (approved training course providers).
- How to submit the offer, page limits, proposal format, and how to send questions are not in the text read.
- Evaluation factor order and subfactors, and whether the tiered evaluation in the title still applies, are not in the text read.
- How many awards VA plans per region (the notice text says nine contracts) and whether one firm can propose for more than one region.
- How many past performance references to send and how recent they must be were not read.
Eligibility and how to respond
- SAM.gov lists no set-aside, but the notice text limits who can bid:
- The notice text says this is set aside for small businesses, but SAM.gov lists no set-aside. Ask the contracting officer which one applies before you bid.
- Tiered evaluation: offers from service-disabled veteran-owned small businesses (SDVOSBs) are looked at first, then veteran-owned ones, then other small businesses. Check the tiers in the notice.
- How and where to submit is in the notice text and its attachments on SAM.gov.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 16, 2026
- Notice type
- Solicitation
- Office
- Office of Construction & Facilities MGMT (36C10F), Washington, DC
- Product/service code
- R402 · Support – Professional: Real Estate Brokerage
- Business type
- Real estate, rentals & leasing (FedReady's grouping, from NAICS 531210)
- Versions
7 versions have been posted, newest first.
- Oct 19, 2026 · Amendment 0002Due Nov 16, 2026
- Oct 19, 2026 · Amendment 0001Due Nov 16, 2026
- Oct 16, 2026 · Solicitation (this version)Due Nov 16, 2026
- Oct 16, 2026 · Amendment 0003Date Nov 16, 2026
- Oct 16, 2026 · Amendment 0002Date Nov 16, 2026 (changed)
- Oct 16, 2026 · Amendment 0001Date May 22, 2026
- May 12, 2026 · PresolicitationDate May 22, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
36C10F20R0073 Presolicitation Notice Lease Acquisition Support Services (New Broker IDIQ) This is a presolicitation announcement for the Department of Veteran Affairs (VA), Office of Construction and Facilities Management (CFM). A Request for Proposal (RFP) will be issued on this Federal Business Opportunities (www.fbo.gov) website after 15 days after the release of this Notice. Lease Acquisition Support Services are required for a multiple award Broker Services Indefinite Delivery Indefinite Quantity (IDIQ) contract. This multiple award is set-aside for small businesses which will including Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) on a tiered evaluation. The firms must be a licensed leasing broker with an approved NAICS Code of 531210. The intent is to award nine (9) contracts; however, awards may vary dependent on the best interest of the Government. The term will be one (1) base year and four (4) one-year option periods at the discretion of the Government. The minimum guarantee amount for the base period is $1,000.00. The contract will be a firm fixed-price IDIQ contract with a maximum amount of $30,000,000.00 per awardee over the contract period. The determination of acquisition strategy lies solely with the Government. All firms are cautioned to review the restrictions of FAR 9.5 Organizational and Consultant Conflicts of Interest. Any broker services firm that receives a request for proposal (RFP) for broker services will be restricted from participating in any other contract or task order for that particular project. This contract will be procured in accordance with FAR Part 15, this procurement is best value with tradeoffs. Firms must have an established working office and must be capable of responding to and working on multiple task orders concurrently. The Performance Work Statement (PWS) will include: Module 1 Lease Acquisition Support Services, CLIN 0001 thru 0004 will be commission fee. The Contracting Officer will determine whether to procure task orders for Module 1 services using CLIN 0001 thru 0004. Only CLIN 0001 thru 0004 will be allowed for module 1 lease acquisition services at the Task Order level. The services described below may include all or a combination of the following steps: 1) participating in a project orientation with the PM and LCO, other Government personnel, and other contractors; 2) providing GREX support; 3) advertising the requirement; 4) surveying the market and preparing a market survey report; 5) drafting issuing a LCO approved RLP and any RLP amendments; 6) conducting administrative reviews of offers; 7) inputting proposal financial data into analysis tools for LCO analysis and evaluation; 8) providing support to LCO in negotiations and discussions with offerors; 9) preparing the lease documents and any lease amendments, and coordinating required signatures; 10) coordinate Acceptance Inspection; and 11) support to VA with FOIA inquiries, Congressional and other governmental inquiries, claims, litigation, settlements, and disputes. The Contractor must hold a current state broker license in the United States of America OR Commonwealth of Puerto Rico. Additionally, in order to be awarded a lease acquisition TO, the Contractor must provide a broker license covering the state where the lease is being performed. Module 2 Lease Related Acquisition Support Services, CLIN 0005 as described in the PWS. Related services include User Group Design Meetings with Lessor; Lessor's Tenant Improvement (TI) Pricing Review; Change Orders; Construction Schedule and Initial Construction Meeting; Construction Progress Reporting; Coordination of VA Occupancy; Pre-Acceptance Submissions, Market research and analysis; Disputes, Protests, Claims, and Appeals, Congressional Inquiries, and FOIA Inquiries; Disputes/Protests, Claims/Appeals; and FOIA/Congressional/Other Inquiries. Module 3 Due Diligence Services, CLIN 0006, the Government requires certain due diligence studies prior to the award of a lease. Application of lesser requirements than what are listed in this Contract or in the PWSs provided must be approved by the Lease Contracting Officer within the Task Order on a case-by-case basis, in writing. The Contractor is responsible for verifying that all subcontractors possess industry-specific qualifications as required by Federal, State and local jurisdictions and licensing bodies. Subcontractors that do not possess the required qualifications shall not be utilized. The Contractor is also responsible for vetting subcontractors for potential conflicts of interest and for subcontractors compliance with access agreements and other arrangements between the Government and other landowners pertaining to use, access, and restoration activities. This contract will be procured in accordance with FAR Part 15, this procurement is best value with tradeoffs. The Government intends to award without discussions but reserves the right to conduct discussions. Competitive best value trade off source selection procedures will be used to evaluate proposals. Award will be made to responsible firm(s) offering the best value to the Government after evaluation of technical factors, past performance and total evaluated price including base and all option periods. Offerors must meet the mandatory minimum requirements of the solicitation and proposals must be submitted in the requested format and adhere to the specified page limitations Address all questions in writing to the issuing office via email to Catalin.Parfenti@va.gov with the Subject Line: 36C10F20R0073 | Lease Acquisition Support Services. No fax or telephone inquiries will be answered. No other information regarding scope, dates, etc. is available until issuance of the solicitation. --- End ---