Solicitation
Oxford PlasmaLab 100 tool PLC upgrade or its Equivalent
Department of Energy
AI summaryBrookhaven National Laboratory, run for the Department of Energy by Brookhaven Science Associates (BSA), wants a replacement control system for its Oxford Plasmalab 100 etching tool in Upton, New York, or an equivalent. The work is a programmable logic controller (PLC: the industrial computer that runs the machine) upgrade kit, software, a PC and monitor, plus an on-site engineer to install and train. It is a firm-fixed-price purchase order (one set price, whatever the work ends up costing) with no set-aside. The response due date is November 6, 2026, 5:00 PM Eastern, by email. More in the summary
AI summary Beta
Brookhaven National Laboratory, run for the Department of Energy by Brookhaven Science Associates (BSA), wants a replacement control system for its Oxford Plasmalab 100 etching tool in Upton, New York, or an equivalent. The work is a programmable logic controller (PLC: the industrial computer that runs the machine) upgrade kit, software, a PC and monitor, plus an on-site engineer to install and train. It is a firm-fixed-price purchase order (one set price, whatever the work ends up costing) with no set-aside. The response due date is November 6, 2026, 5:00 PM Eastern, by email.
Who can bid
- Be registered in the System for Award Management (SAM) with a Unique Entity ID (UEI); foreign vendors need not register but must fill out AMS-Form-050
- Keep your representations, certifications and business size status in SAM accurate and current; the size standard for this code is $34 Million
How to submit: Email to the buyer, Andrew Pascoe (apascoe@bnl.gov), with RFQ number 482829 in the subject line; email is the only accepted way to send a formal quote. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (7)
From the version posted Oct 21, 2026.
- Worth checking: Equivalent products need proof. Part and model numbers are for reference only, but any alternate must match or beat the performance specified and come with enough documentation for BSA, which alone decides equivalency.
- Worth checking: Software must reproduce all existing capabilities. The PTiQ software has to be customized to do everything the current PC2000 software does on this tool, which needs knowledge of the existing system.
- Worth checking: Shipping terms differ between documents. The statement of work and the request for quote (RFQ) put shipping cost on the vendor (FOB Destination: the seller pays freight to the buyer's door), but the draft purchase order says to ship UPS Ground with freight collect on Brookhaven's account. Ask the buyer which governs.
Show all 7Show fewer
- Worth checking: Delivery date given two ways. The RFQ says delivery is 6 months from the date of award, while the draft purchase order line shows a due date of 05/20/2027; the pricing sheet asks whether you can meet the delivery timeline.
- Worth checking: Exceptions to terms can make a quote non-responsive. Taking exception to BSA's terms and conditions or leaving out any required item may get the quote set aside without consideration.
- Minor: Engineer travel and shipping are in your price. The on-site service engineer's travel and expenses and the shipping cost are part of the one all-inclusive price.
- Minor: Payment terms differ by business size. The RFQ and pricing sheet give Net 10 days for small businesses and Net 30 days for large or foreign businesses, while the draft purchase order shows Net 30.
Read from the notice and 8 attachments. Show which files.
- B.1g_482829 - Enclosure G. SOW 1Sep26.pdf (read)
- B.1_482829 - RFQ PlasmaLab tool PLC upgrade.pdf (read)
- B.1a_482829 - Enclosure A. Draft PO.pdf (read)
- B.1b_482829 - Enclosure B. AMS-Form-050.pdf (read)
- B.1c_482829 - Enclosure C. AMS-Form-043 Quote Sheet.docx (read)
- B.1d_482829 - Enclosure D. Vendor ACH Authorization Form.pdf (read)
- B.1e_482829 - Enclosure E. Form W9.pdf (read)
- B.1f_482829 - Enclosure F. Form W-8.pdf (read)
Full summary
What they want
- Supply an X20 PLC kit for full control, replacing the obsolete PLC on the Oxford Plasmalab 100 system (SN#94-219983), or an equivalent (QTY 1.000 EA on the draft purchase order)
- Supply a second X20 PLC kit for the gas pod
- Supply PTiQ software customized to reproduce all the existing capabilities of the PC2000 software now running on the system
- Supply a new monitor and a Windows 11 LTSC PC base unit
- Send a service engineer on site to install the parts, test the hardware and software, and train the lab's tool owner on the PTiQ software; travel and expenses are included
- Pay the shipping cost; delivery is to Brookhaven's receiving building (Bldg. 98, Rochester Street), Upton, New York
- Contract type
- Firm-fixed-price purchase order, full and open competition
- Period of performance
- No performance period stated. Anticipated delivery is 6 months from the date of award; the draft purchase order line shows a due date of 05/20/2027.
- Place of performance
- Upton, NY, USA (Brookhaven National Laboratory; ship to Receiving, Bldg. 98, Rochester Street)
- Estimated value
- Not stated
- How they'll choose
- Lowest total price among quotes that are responsive (follow the request) and meet all of BSA's technical requirements; BSA decides whether an alternate product is equivalent
- Offers due
- November 6, 2026, 5:00 PM Eastern
- How to submit
- Email to the buyer, Andrew Pascoe (apascoe@bnl.gov), with RFQ number 482829 in the subject line; email is the only accepted way to send a formal quote
What they'll judge offers on
- Price: lowest total price
- Technical: meets all requirements in the statement of work (SOW: the buyer's description of the work); an alternate product needs equal or greater performance and enough documentation to prove it
What to include when you submit
- Send the signed Quotation Pricing Sheet (Enclosure C, AMS-Form-043) with the quote; it asks for total price, delivery terms (delivered at place, DAP, or FOB Destination), country of origin, commercial-item status and whether you can meet the delivery timeline
- Quote one all-inclusive total in U.S. dollars, delivered to Brookhaven (freight included), including any import duties and customs; keep the price firm for 60 days
- Confirm you can meet every requirement in the statement of work, and name each requirement you cannot meet with what you can provide instead
- If you offer an alternate product, list its manufacturer, model and part numbers and attach descriptive material (cuts, drawings or other information) so BSA can judge equivalency
- State whether the items are domestic end products under the Buy American Act (FAR Part 25); for foreign end products give the country of manufacture
- Send questions by email by October 30, 2026; BSA may share its written answers with all bidders
After award, you must have
- The winner must have a current AMS-Form-050 on file (if not active in SAM) and return the vendor ACH payment form and a W-9 (W-8 if foreign) before a purchase order is placed From B.1_482829 - RFQ PlasmaLab tool PLC upgrade.pdf:
The successful Contractor will be required to complete the following forms (if…
Not in the notice text
- The draft purchase order's total price and unit price are blank; no dollar value is stated
- Which payment terms (Net 10 or Net 30) apply to a small business, given the draft purchase order shows Net 30
- Which shipping arrangement governs: vendor-paid freight or UPS Ground freight collect
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to the buyer, Andrew Pascoe (apascoe@bnl.gov), with RFQ number 482829 in the subject line; email is the only accepted way to send a formal quote. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 21, 2026
- Notice type
- Solicitation
- Office
- Brookhaven Natl Lab -DOE Contractor, Upton, NY
- Product/service code
- J066 · Maint/Repair/Rebuild of Equipment – Instruments and Laboratory Equipment
- Business type
- Equipment repair & maintenance (FedReady's grouping, from NAICS 811210)
- Versions
2 versions have been posted, newest first.
- Oct 21, 2026 · Solicitation (this version)Due Nov 6, 2026 (changed)
- Sep 29, 2026 · PresolicitationDate Oct 13, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Solicitation for Oxford PlasmaLab 100 tool PLC upgrade or its Equivalent. See attachments to this posting for details.