Combined Synopsis/Solicitation
19PK4027Q5001 Gravel Pulverization Services
Department of State
AI summaryThe U.S. Consulate General Karachi (State Department) wants gravel pulverization services under request for quotations (RFQ) 19PK4027Q5001: scrape, crush and relay about 3 inches of gravel over roughly 131,000 square feet of consulate grounds in Karachi, Pakistan. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) job with a 45-calendar-day performance period after the notice to proceed (NTP), the Government's order to start work. The response due date is November 23, 2026, 3:00 PM Pakistan standard time; the lowest-priced acceptable, responsible quote wins, and the vendor must be able to meet Pakistan's local requirements. More in the summary
AI summary Beta
Summary of the version posted Oct 22, 2026. The notice was amended Oct 27, 2026. Check what else changed on SAM.gov.
The U.S. Consulate General Karachi (State Department) wants gravel pulverization services under request for quotations (RFQ) 19PK4027Q5001: scrape, crush and relay about 3 inches of gravel over roughly 131,000 square feet of consulate grounds in Karachi, Pakistan. It is a firm-fixed-price (FFP: one set price, whatever the work ends up costing) job with a 45-calendar-day performance period after the notice to proceed (NTP), the Government's order to start work. The response due date is November 23, 2026, 3:00 PM Pakistan standard time; the lowest-priced acceptable, responsible quote wins, and the vendor must be able to meet Pakistan's local requirements.
Who can bid (6)
- Registered in the System for Award Management (SAM) before submitting the quote, with proof of registration included
- An established business in the U.S. or Pakistan with a permanent address and telephone listing
- At least three years of experience completing similar civil work contracts
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- Pass Risk Analysis Management (RAM) vetting of key contractor personnel; a condition of award
- Authorization to do business in Pakistan and all licenses and permits needed to perform, obtained under host-country law
- Electric-powered, locally manufactured stone crushing machinery with 3-phase power capacity, with an operator
How to submit: Email to Krcprocurementcontracting@state.gov as Adobe Acrobat (PDF) files of 30MB or less each; larger submissions go in separate files on separate emails. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Risk Analysis Management (RAM) vetting is a condition of award. Firms in the competitive range must send personnel data on DS Form 4184 through a secure portal within 3-5 days of being contacted, or they are not considered for award.
- Serious: Pakistani tax documents and host-country law. Vendors must submit invoices with NTN, STRN and ATL status papers (Pakistani tax registrations); a vendor must also hold local authorization and permits, register the contract if local law requires it, and pay local taxes without reimbursement. A U.S. firm without a Pakistani presence may struggle.
- Worth checking: Local crew and equipment needed on site. The work needs a rented electric stone crusher with operator and up to 15 laborers on the consulate compound, which a U.S. business would need to arrange through Pakistani partners.
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- Worth checking: Contract length stated two ways: one year and 45 calendar days. The pricing section says the contract is for one year and also gives a performance period of 45 calendar days after NTP; ask the contracting officer which governs.
- Worth checking: Strict qualifications, affidavits and financial records. Quotes need three years of similar civil work, audited financial statements, an insurance cover note and two affidavits, so a thin file can be rejected as unacceptable.
- Worth checking: Site visit on October 28, 2026; sign-up by October 26, 2026. Interested firms email attendee details by October 26, 2026, 15:00Hrs; the text does not say attendance is mandatory, and only two people per firm may take part.
- Minor: Scraping method stated two ways. One paragraph allows tractor or manual labor for scraping, while a note says scraping must be done by hand with shovels and wheelbarrows; this affects your crew size and price.
- Minor: Liable for damage to weed barrier fabric. About 4440 square feet of landscaping has weed barrier fabric that must stay undamaged, or the contractor replaces it at its own cost.
- Minor: Prices in Pakistani rupees. The pricing table is in PKR; offers in other currencies are converted to U.S. dollars at the Embassy's exchange rate for evaluation, which can shift your relative price.
Read from the notice and 1 attachment. Show which files.
- RFQ 19PK4027Q5001 Gravel Pulverization Services.pdf (read)
Full summary
What they want
- Before work: joint site survey with the Contracting Officer's Representative (COR) within 5 days of award; report concealed conditions; submit a work plan, schedule and site safety plan for COR approval
- Scrape the existing gravel layer, about 3 inches thick, from the whole area (about 131,000 square feet, about 950 cubic meters, 1500 metric tons estimated) and move it to the crushing area on the compound (CLIN 001, QTY 1 Job)
- Crush the gravel on site with a rented electric stone crusher and operator to half an inch or smaller; the Post supplies 3-phase electricity (CLIN 002, QTY 1 Job)
- Lay the crushed stone back about 3 inches thick over the entire area (CLIN 003, QTY 1 Job)
- Include Defense Base Act (DBA) insurance, federal workers' compensation for overseas workers, in the price (CLIN 004, QTY 1 Lot)
- Supply the crew and tools: up to 15 unskilled laborers and helpers, at least six wheelbarrows, shovels, manual compactors, a mule/gator and a small pickup truck
- Stop at COR hold points: machine installation, a demonstration crushing at least 5 cubic meters, and weekly progress checks
- Give optional rates for crushed stone supplied (per ton), crusher rental (per day, 10 hours) and a helper (per shift, 12 hours)
- Contract type
- Firm-fixed-price (FFP) contract or purchase order from a request for quotations; paid a fixed price per visit for satisfactory work
- Period of performance
- 45 calendar days after the notice to proceed (NTP) is issued; the same section also says 'The contract will be for one year firm fixed Price'
- Place of performance
- U.S. Consulate General Karachi grounds, New TPX Area, Plot 3-5, Mai Kolachi, Karachi, Pakistan (outside the United States)
- Estimated value
- Not stated
- How they'll choose
- Lowest price among acceptable, responsible quotes; award based on initial quotations, possibly without discussions
- Offers due
- November 23, 2026, 3:00 PM Pakistan standard time (from the version posted Oct 22, 2026; amended since)
- How to submit
- Email to Krcprocurementcontracting@state.gov as Adobe Acrobat (PDF) files of 30MB or less each; larger submissions go in separate files on separate emails
What they'll judge offers on
- Price: offered prices multiplied by the estimated quantities in the pricing table, added to a grand total including options if any
- Technical acceptability: compliance with the RFQ terms and the technical information required by Section 3, including electric stone crush machinery specifications with operator qualifications and experience
What to include when you submit
- Proposals must be in English; incomplete proposals will not be accepted
- Volume I: Standard Form 1449 (SF-1449, the commercial item order form) with the completed pricing table; prices in Pakistani rupees (PKR) including DBA insurance
- Volume II: a Gantt chart (bar chart schedule) of when each work element starts and finishes, plus a Business Management/Technical Proposal in two parts: Part 1 work methodology, Part 2 experience and past performance
- Complete Section 5, Representations and Certifications, and attach proof of registration in the System for Award Management (SAM)
- Name a Project Manager or liaison who understands written and spoken English, with a professional summary and qualifications
- Give business listings showing a permanent address and telephone listing, in the U.S. or Pakistan
- Show at least three years of experience on similar civil work contracts, with client name, contract or purchase order reference, date and order value
- Give the electric stone crusher specifications and operator qualifications and experience, a list of project staff, a list of equipment and tools, and last year's audited financial statements
- Include an insurance cover note for liability insurance, an affidavit of no adverse criminal record and an affidavit of no political or business affiliation contrary to U.S. interests
- Fill in the optional services rates (crushed stone per ton, crusher rental per day, helper per shift)
- State and justify any deviations, exceptions or conditional assumptions in the appropriate volume
- To attend the site visit, email full names, CNIC numbers (Pakistan national identity card numbers), vehicle make, model, color and registration, and phone numbers; only two people per firm may attend
After award, you must have
- Names, biographic data and police clearance for all contractor personnel before they are used on the contract From RFQ 19PK4027Q5001 Gravel Pulverization Services.pdf:
…biographic data and police clearance on all Contractor personnel who shall be used on this…
- Workers must be able to handle weights up to 25 Kg From RFQ 19PK4027Q5001 Gravel Pulverization Services.pdf:
Workers which are physically unfit…
Not in the notice text
- Whether quotes in U.S. dollars are accepted; the pricing table is in PKR and the foreign-currency clause covers offers in more than one currency
- Which clause governs the contract length: 'one year firm fixed Price' or 45 calendar days after the notice to proceed
- Time zones for the October 26, 2026 (15:00Hrs) site visit sign-up and the November 5, 2026 questions deadline; only the site visit and the response due date name Pakistan standard time
- Whether the crane lifting rules in the safety section apply; the scope of work has no crane work but lists a lifting plan and crane operator certificates
- Which personnel are subject to RAM vetting and the full list of information requested on DS Form 4184 (Risk Analysis Information form)
- Whether the scraping is by tractor or by hand only (see the scraping red flag)
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Krcprocurementcontracting@state.gov as Adobe Acrobat (PDF) files of 30MB or less each; larger submissions go in separate files on separate emails. Check it in the notice before you send anything.
- Construction contracts over $2,000 pay at least the local Davis-Bacon wage rates, from the wage determination in the solicitation. Price your labor from it: How to price a government contract, and how Davis-Bacon differs from the Service Contract Act.
Notice details
- Posted
- Oct 27, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- American Consulate Karachi
- Product/service code
- Z2PZ · Repair or Alteration of Other Non-Building Facilities
- Business type
- Wholesale & general supplies (FedReady's grouping, from NAICS 423320)
- Versions
2 versions have been posted, newest first.
- Oct 27, 2026 · Amendment 0001 (this version)Due Nov 23, 2026
- Oct 22, 2026 · Combined Synopsis/SolicitationDue Nov 23, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Enclosed is a Request for Quotations (RFQ) for Gravel Pulverization Services. If you would like to submit a quotation, follow the instructions in Section 3 & 4 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. The Consulate intends to conduct a pre-quotation site visit on November 4, 2026, at 11:00am (Pakistan standard time). Offerors interested in attending must e-mail: KRCprocurementContracting@state.gov below details on or before Friday October 30, 2026, 15:00Hrs. Full name/s CNIC/s Vehicle make Vehicle model Vehicle color Vehicle registration # Cell/phone contact# Only two persons from each firm may participate in the pre-proposal site visit. Following the site visit all relevant questions must be submitted no later than COB 09 November 2026 Quotations are due by November 23, 2026, 15:00Hrs (Pakistan standard time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Bids must be submitted electronically to Krcprocurementcontracting@state.gov. It is important to make sure the submission is made in Adobe Acrobat (pdf) file format not to exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each. For a quotation to be considered, you must also complete and submit the following: 1. SF-1449 2. Section I, Pricing 3. Section 5 Representations and Certifications 4. Additional information as required in Section 3
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