Combined Synopsis/Solicitation
Nanotechnology Certified Replacement Filter
Department of State
AI summaryThe U.S. Embassy in Addis Ababa, Ethiopia (State Department) wants Nanotechnology Certified Replacement Filters, Item 4010, 3-Pack, under solicitation PR16340639. The posted description says "4,000" and "150 Each"; the questions-and-answers document says 150 units, each a box of three filters. The award goes to the lowest-priced quote that is technically acceptable, and foreign companies may bid. More in the summary
AI summary Beta
The U.S. Embassy in Addis Ababa, Ethiopia (State Department) wants Nanotechnology Certified Replacement Filters, Item 4010, 3-Pack, under solicitation PR16340639. The posted description says "4,000" and "150 Each"; the questions-and-answers document says 150 units, each a box of three filters. The award goes to the lowest-priced quote that is technically acceptable, and foreign companies may bid.
Who can bid
- Active registration in the System for Award Management (SAM.gov) when the offer is submitted; foreign companies may bid
- Open to all businesses: the cover says unrestricted, full and open competition (SAM.gov states no set-aside)
- Follow FAR 52.204-24 and 52.204-25 (covered telecommunications and video surveillance equipment) and FAR 52.240-90 (security prohibitions and exclusions representations and certifications)
How to submit: Email to addisgsoprocurement@state.gov, with PR16340639 in the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
From the version posted Oct 26, 2026.
- Worth checking: Quantity stated two ways. The description says 4,000 filters and also 150 Each; the Q&A says the request is for 150 units, each a box of three filters. A quote is priced per 3-pack, so price per 3-pack and confirm.
- Worth checking: Delivery to Ethiopia or a New Jersey receiving point; supplier pays freight and customs up to the delivery point. The supplier pays all freight to Bole airport (or to North Brunswick) and handles export clearance in the country of origin; for North Brunswick it also pays any U.S. import duties and fees.
- Worth checking: 28-day delivery window to North Brunswick. All items must reach the New Jersey address within four weeks after award notification, and the supplier stays responsible for shortages, damage and nonconforming items found at inspection in Addis Ababa.
Show all 5Show fewer
- Worth checking: Missing quote items can make the quote technically unacceptable. A quote without the requisition number, supplier address and UEI, shipping cost, product data sheet or OEM confirmation may be rejected.
- Minor: Equivalent items accepted but no equivalence test is given. The Q&A accepts "4010 or equivalent" but no salient characteristics are listed, while another answer says all items must come from the OEM; ask how equivalence is judged.
Read from the notice and 2 attachments. Show which files.
- PR16340639_Q and A.pdf (read)
- Combined Synopsis _RFQ Number PR16340639.pdf (read)
Full summary
What they want
- 150 units of Item 4010 replacement filters, each unit one box of three filters (the notice text also says 4,000 filters; the Q&A says the request is for 150 units)
- New filters from the original equipment manufacturer (OEM), or an equivalent item (Q&A: "We accept 4010 or equivalent")
- Quote a firm-fixed price (one set price) per 3-pack plus an extended price for 150 units, with shipping listed separately
- Delivery to Addis Ababa Bole International Airport or to the U.S. Government's receiving point in North Brunswick, New Jersey
- Deliver everything to North Brunswick within 28 calendar days of award notification (if quoting that option)
- Attach the manufacturer's product data sheet and written confirmation that all items are new and from the OEM
- Contract type
- Firm-fixed-price, single award
- Period of performance
- One-time delivery; 28 calendar days after award notification to reach North Brunswick
- Place of performance
- U.S. Embassy Addis Ababa, Ethiopia (delivery to Addis Ababa Bole International Airport or North Brunswick, NJ 08902)
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest-priced quote that meets the requirements wins
- Offers due
- Nov 5, 2026, 4:00 PM Eastern
- How to submit
- Email to addisgsoprocurement@state.gov, with PR16340639 in the subject line
What they'll judge offers on
- Price: all quotes compared on total delivery cost to Addis Ababa (the Government adds an estimated North Brunswick-to-Addis Ababa shipping cost to North Brunswick quotes)
- Technical acceptability: complete quote with product data sheet, OEM confirmation, supplier address and unique entity ID (UEI)
What to include when you submit
- Put the requisition number PR16340639 in the email subject line and on the quotation
- Give the supplier's full address and unique entity ID (UEI)
- Quote a unit price per 3-pack (Item 4010) and an extended price for 150 units
- List shipping costs separately from the product price; give a separate shipping cost for each destination you quote (Bole International Airport and/or North Brunswick, NJ)
- Attach the manufacturer's product data sheet for the item quoted
- Confirm in writing that all items are new and from the OEM
- Submit a firm-fixed price that covers all costs, including labor, equipment, vehicles, containers and delivery
Not in the notice text
- The offer currency, host-country taxes and any Ethiopian local presence or license requirements are not stated; the Q&A says the U.S. Embassy handles import clearance in Ethiopia as diplomatic cargo.
- The Q&A's wording on the extended price ("150 unit/ 3-packs per unit/") is unclear; confirm the unit of issue with the contracting officer.
- Exact receiving hours and dispatch contact for North Brunswick are sent to the winner with the award notice.
- Minimum technical or performance specifications for an equivalent item are not given.
- Warranty requirements are not stated.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to addisgsoprocurement@state.gov, with PR16340639 in the subject line. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- U.S. Embassy Addis Ababa
- Product/service code
- 4610 · Water Purification Equipment
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 33399)
- Versions
2 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0001 (this version)Due Nov 5, 2026
- Oct 19, 2026 · Combined Synopsis/SolicitationDue Nov 5, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
The U.S. Embassy Addis Ababa requires 4,000 Nanotechnology Certified Replacement Filters (Item 4010, 3-Pack). Required Quantity: 150 Each
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