Combined Synopsis/Solicitation
Hanscom Aero Club Automated Fuel Management System Replacement
Department of Defense · Department of the Air Force
AI summaryOnly small businesses can quote, and the quote must offer the brand-name QTPod M4000 fuel terminal. The Air Force wants the old QTPod M3000 self-service aviation fuel terminal at the Hanscom Aero Club at Hanscom Air Force Base (AFB), Massachusetts, removed and replaced with the new terminal, installed and tested. The response due date is November 6, 2026, 12:00 PM Eastern. All work must be done within 45 calendar days after the Government's go-ahead. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 5 attachments weren't read (Photo.pdf). Check the attachments on SAM.gov.
Only small businesses can quote, and the quote must offer the brand-name QTPod M4000 fuel terminal. The Air Force wants the old QTPod M3000 self-service aviation fuel terminal at the Hanscom Aero Club at Hanscom Air Force Base (AFB), Massachusetts, removed and replaced with the new terminal, installed and tested. The response due date is November 6, 2026, 12:00 PM Eastern. All work must be done within 45 calendar days after the Government's go-ahead.
Who can bid (4)
- Small business under NAICS 333914 (size standard 750 employees): this is a 100% total small business set-aside
- Active registration in the System for Award Management (SAM) when you quote and at award
- Proof of a current PCI Attestation of Compliance for the terminal hardware, sent with the quote
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- Certified fueling system technicians must do the work on hazardous fueling equipment
How to submit: Email to Lt Luis R Cruz (luis.cruz.8@us.af.mil) and David Conquergood (david.conquergood.1@us.af.mil). Do not submit through SAM.gov.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 20, 2026.
- Serious: Small business set-aside. Only small businesses can quote, and a quoter must be certified small under NAICS 333914.
- Serious: Brand-name QTPod M4000 required. The justification says the brand is essential and alternatives are incompatible, so only firms that can supply and install this exact terminal can quote.
- Serious: PCI proof and cut sheets must come with the quote. A quote without the PCI Attestation of Compliance or the QTPod M4000 cut sheets is rated unacceptable and loses.
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- Worth checking: Funds not yet available. The Government can owe nothing until the contracting officer confirms funds in writing, and it may cancel the solicitation without paying quote costs.
- Worth checking: Signed contract due within 24 hours. The apparent winner must return the signed award within twenty-four (24) hours or the Government may move to the next lowest-priced acceptable quote.
- Worth checking: 45-day completion window. Ordering, delivery, installation and acceptance testing must all fit within 45 calendar days after the go-ahead, so confirm the terminal's lead time first.
- Worth checking: Cybersecurity approval and payment gateway. The terminal must meet Air Force cybersecurity rules, with architecture and data flow diagrams for the base's approval, and must work with the JPMorgan Chase Paymentech gateway.
- Minor: Site inspection strongly encouraged. Quoters are urged and expected to inspect the site, but no site visit date is given and failing to inspect is not grounds for a later claim.
Read from the notice and 4 attachments. 1 of 5 not read. Show which files.
- Combined Synopsis Solicitation-Hanscom Aero Club_QTPodM4000_Signed.pdf (read)
- SOW_Hanscom Aero Club_Ticket 1839 FINAL.pdf (read)
- Brand Name Justification (BNJ) QTPod M4000.pdf (read)
- Attachment 3-Government Bid Schedule.pdf (read)
- Photo.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Remove and dispose of the existing QTPod M3000 terminal and pedestal, and check the existing conduit and wiring for reuse
- Furnish one (1) new brand-name QTPod M4000 automated fuel terminal (QTY 1 Each) with all-weather pedestal, card reader, daylight-readable display and keypad
- Mount it on the existing concrete pad and connect it to existing power, dispenser wiring and the base Ethernet drop
- Make the payment gateway work with JPMorgan Chase Paymentech
- Test the system, including live fuel test transactions, pump authorization, receipts and emergency shutoff
- Give the Government manuals, cut sheets, the Payment Card Industry (PCI) compliance proof, an approval data package, and a signed commissioning report
- Provide a minimum one (1) year workmanship warranty on installation and labor
- Contract type
- Firm-fixed-price (FFP: one set price), single line supply buy for commercial products; free on board (FOB) destination, meaning the seller pays shipping to the base; no options
- Period of performance
- All work delivered, installed and accepted within 45 calendar days after the Notice to Proceed (the Government's go-ahead); the on-site changeout may take no more than two (2) consecutive business days
- Place of performance
- Hanscom Air Force Base, Bedford, MA 01731 (Hanscom Aero Club Fueling Apron)
- Estimated value
- $30,000.00, the Government's estimate in the brand name justification
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest price among quotes that pass the technical review
- Offers due
- November 6, 2026, 12:00 PM Eastern
- How to submit
- Email to Lt Luis R Cruz (luis.cruz.8@us.af.mil) and David Conquergood (david.conquergood.1@us.af.mil). Do not submit through SAM.gov.
- Page limits
- Total submission: 25 pages, not counting representations and certifications
What they'll judge offers on
- Factor 1, Technical (acceptable or unacceptable): clear approach and materials to meet the Statement of Work, the brand-name QTPod M4000 cut sheets, concrete pad and wiring interfaces, certified fueling technicians, and active PCI Attestation of Compliance
- Factor 2, Price: checked for completeness and reasonableness, only for quotes that are technically acceptable
What to include when you submit
- Volume I, Technical: a narrative showing you understand and can do every Statement of Work requirement
- Volume I: written acknowledgment that all work on hazardous fueling equipment will be done by certified fueling system technicians
- Volume I: proof of a current Payment Card Industry (PCI) Attestation of Compliance covering the terminal hardware
- Volume I: manufacturer product cut sheets and technical specification data for the QTPod M4000
- Volume II, Price: the completed Government Bid Schedule with firm-fixed prices, no more than two decimal places
- Volume III: completed representations under 52.240-90 and 52.240-91, with any required disclosures
- Give your CAGE code and Unique Entity Identifier (UEI) with the quote
- Keep the quote valid for at least ninety (90) calendar days from the due date
- Follow all formats and templates exactly; a quote may be ruled incomplete and excluded
After award, you must have
- Base access: personnel need REAL ID-compliant identification, and base pass requests go to the Contracting Officer's Representative (COR) at least ten (10) business days before mobilizing From Combined Synopsis Solicitation-Hanscom Aero Club_QTPodM4000_Signed.pdf:
All contractor personnel performing on-site must present REAL ID-compliant…
- Send the technical package for the Air Force's Authority to Operate (ATO) approval within 10 days of award From SOW_Hanscom Aero Club_Ticket 1839 FINAL.pdf:
Within 10 days of award…
Current contractor
No incumbent is named. The brand name justification says market research found other platforms technically incompatible and only one source reasonably capable; it gives no count of firms that responded.
Not in the notice text
- No site visit date is given, though quoters are urged to inspect the site
- Photo.pdf is attached on SAM.gov but was a scanned image and not read
- Who among small businesses can supply the QTPod M4000 is not stated
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 333914
- How to submit, from the AI summary: Email to Lt Luis R Cruz (luis.cruz.8@us.af.mil) and David Conquergood (david.conquergood.1@us.af.mil). Do not submit through SAM.gov. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- FA2835 AFLCMC Hanscom PZI, Hanscom AFB, MA
- Product/service code
- 4930 · Lubrication and Fuel Dispensing Equipment
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 333914)
- Versions
2 versions have been posted, newest first.
- Oct 20, 2026 · Amendment 0001 (this version)Due Nov 6, 2026
- Oct 16, 2026 · Combined Synopsis/SolicitationDue Nov 6, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
The Contractor shall provide all labor, materials, equipment, transportation, and technical expertise necessary to decommission and remove the existing obsolete terminal and furnish, install, and commission one (1) new brand-name QTPod M4000 automated fuel management terminal at the Hanscom Aero Club fueling facility in strict accordance with the attached Statement of Work (SOW). Questions regarding this solicitation must be submitted via email to the Contract Specialist no later than 12:00 PM EDT on 28 October 2026. All quotes must be received via email no later than 12:00 PM EST on 06 November 2026.
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