Solicitation
Corrective and Preventative Maintenance of Electronic Security Systems at the Ronald Reagan Building
Department of Homeland Security · Office of Procurement Operations
AI summaryThe Department of Homeland Security's Federal Protective Service wants a contractor to maintain, repair and upgrade the video surveillance and technical countermeasures security systems at the Ronald Reagan Building in Washington, DC. It is a women-owned small business set-aside planned as an IDIQ (open-ended orders) contract with one base year and four option years, running October 1, 2026 (passed) to September 30, 2031. Quotes are due October 29, 2026 (an amendment moved it to Nov 13, 2026, 1:00 PM EST) at 1:00 PM ET. More in the summary
A newer version of this notice was posted Oct 28, 2026. It moves the due date from Sep 11, 2026 to Nov 13, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Oct 7, 2026. The notice was amended Oct 28, 2026. The due date moved from Oct 29, 2026 to Nov 13, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 6 attachments weren't read (Attachment 2_RRB Floor Plans_Attachment A.pdf). Check the attachments on SAM.gov.
The Department of Homeland Security's Federal Protective Service wants a contractor to maintain, repair and upgrade the video surveillance and technical countermeasures security systems at the Ronald Reagan Building in Washington, DC. It is a women-owned small business set-aside planned as an IDIQ (open-ended orders) contract with one base year and four option years, running October 1, 2026 (passed) to September 30, 2031. Quotes are due October 29, 2026 (passed) at 1:00 PM ET.
Who can bid (4)
- Must qualify as a Women-Owned Small Business under the SBA WOSB program; this is a total set-aside
- Must be small under the size standard for NAICS 561621 ($25 million)
- Must be registered in SAM.gov to be eligible for award
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- Vendors had to sign the DHS non-disclosure agreement (DHS Form 11000-6) to receive the floor plans (Attachment 2)
How to submit: Not stated in the text provided; questions go by email to Contract Specialist Christopher Kelly at Christopher.Kelly@fps.dhs.gov, due Sep 11, 2026, 1:00 PM Eastern. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
- Serious: Only certified WOSBs can bid. This is set aside for women-owned small businesses certified in SBA's WOSB program; others can't bid as the prime.
- Serious: The site visit was Aug 17, 2026. Check the notice and its amendments for whether attendance was required, and whether another visit is offered.
- Worth checking: Key documents are restricted. The floor plans (Attachment 2) require access on SAM.gov and a signed non-disclosure agreement, so you may not be able to price the work without them.
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- Minor: Date passed (Oct 29, 2026): Deadline repeatedly extended. Amendments moved the due date several times (Amendment 0003 set 10/08/2026 and the SAM.gov deadline is now 10/29/2026), so check the latest amendment before relying on any date.
- Minor: Service Contract Act wages. A wage determination applies, so your price must cover the required minimum wages and fringe benefits for service workers.
Read from the notice and 5 attachments. 1 of 6 not read. Show which files.
- Solicitation - 70RFP226QEC000005.pdf (read)
- 70RFP226QEC000005 Amendment 0004.pdf (read)
- 70RFP226QEC000005 Amendment 0003.pdf (read)
- 70RFP226QEC000005 Amendment 0002.pdf (read)
- 70RFP226QEC000005 Amendment 0001.pdf (read)
- Attachment 2_RRB Floor Plans_Attachment A.pdf: not read (access is restricted): request it on SAM.gov
Full summary
What they want
- Annual maintenance of the complete video surveillance system and equipment (12 months in each period)
- Initial maintenance and repair of the system and equipment, including labor and materials
- Preventive maintenance, repairs and service calls on interior and exterior IP cameras, controllers, monitors, NVR recorders and power supplies
- Replacement and removal of outdated electronic security systems, plus lifecycle upgrades and installations to close security gaps
- Technical countermeasures (TCM) system support, as described in the Statement of Work
- Contract type
- Firm-fixed-price IDIQ (indefinite delivery, indefinite quantity); task orders will be firm fixed price; commercial acquisition under FAR Part 12
- Period of performance
- 1 base ordering year + 4 one-year option ordering periods (10/01/2026 to 09/30/2031)
- Place of performance
- Ronald Reagan Building, 1300 Pennsylvania Ave NW, Washington, DC
- Estimated value
- Not stated
- How they'll choose
- Best value / trade-off; the combined technical (non-price) factors are more important than price
- Offers due
- Sep 11, 2026, 1:00 PM Eastern (from the version posted Oct 7, 2026; amended since)
- How to submit
- Not stated in the text provided; questions go by email to Contract Specialist Christopher Kelly at Christopher.Kelly@fps.dhs.gov
What they'll judge offers on
- Technical (non-price) factors, which together outweigh price
- Price
- Past performance information is requested (past project form and past performance questionnaire are attached)
What to include when you submit
- Complete the SF 1449 blocks the offeror must fill in (12, 17, 23, 24 and 30) and give a total quote
- Acknowledge each amendment (0001 through 0004) with your quote
- Submit the Past Project form (Attachment 6) and have the Past Performance Questionnaire (Attachment 7) completed
- Review the whole RFQ and all attachments, including Attachments 1 to 8
- Service Contract Act wage determination WD 2015-4281, Revision 38, applies (Attachment 5)
Not in the notice text
- The Statement of Work, equipment list, clauses, past performance forms and wage determination (Attachments 1 and 3 to 8) were not read (it may be an attached file the AI skipped; check SAM.gov) in the text provided
- Detailed evaluation factors and their order, and the proposal format and page limits
- How and where to submit the quote (no portal or email is stated for submission)
- What Amendment 0004 changed (its text is blank in the file)
- Answers to industry questions, which the notice says are forthcoming
- Contract value or order quantities
- Floor plans (Attachment 2), which are restricted on SAM.gov
Eligibility and how to respond
- Only women-owned small businesses (WOSBs) certified by SBA can bid as the prime contractor. Not certified yet? Apply for WOSB certification (SBA). More open women-owned set-asides under NAICS 561621
- How to submit, from the AI summary: Not stated in the text provided; questions go by email to Contract Specialist Christopher Kelly at Christopher.Kelly@fps.dhs.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Aug 28, 2026
- Notice type
- Solicitation
- Office
- FPS East CCG Div 2 Acq Div, Philadelphia, PA
- Product/service code
- J063 · Maint/Repair/Rebuild of Equipment – Alarm, Signal, and Security Detection Systems
- Business type
- Security & guard services (FedReady's grouping, from NAICS 561621)
- Versions
6 versions have been posted, newest first.
- Oct 28, 2026 · AmendmentDue Nov 13, 2026 (changed)
- Oct 7, 2026 · AmendmentDue Oct 29, 2026 (changed)
- Sep 22, 2026 · AmendmentDue Oct 8, 2026 (changed)
- Sep 10, 2026 · AmendmentDue Sep 23, 2026 (changed)
- Aug 28, 2026 · Amendment 0005 (this version)Due Sep 11, 2026 (changed)
- Aug 12, 2026 · SolicitationDue Sep 1, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Open WOSB set-aside contracts
Terms on this notice: Solicitation, WOSB (women-owned small business), Set-aside
Full notice text from SAM.gov
RFQ Amendment 0005 has been posted below. Furthermore, industry questions and answers are forthcoming based on the questions received from industry. RFQ Amendment 0004 has been posted below. RFQ Amendment 0003 has been posted below. RFQ Amendment 0002 has been posted below. RFQ Amendment 0001 has been posted below. NOTE: PLEASE BE ADVISED BEGINNING MONDAY, AUGUST 17, 2026 TRAVEL RESTIRICTIONS BEGIN AROUND THE RONALD REGAN BUILDING DUE TO THE PREPARATION FOR THE GRAND PRIX RACE. PLEASE ACCOUNT FOR POTENTIAL TRAVEL DELAY AND ALLOW ADDITONAL TRAVEL TIME TO ATTEND THE SITE VISIT SCHEDULED FOR MONDAY, AUGUST 17, 2026 AT 10AM ET. The US Department of Homeland Security (DHS), Federal Protective Service (FPS) has a requirement for corrective and preventative maintenance of electronic security systems and the replacement and removal of outdated electronic security systems at the Ronald Reagan Building (DC0459). The Contractor shall provide preventive maintenance, repair, replacement, lifecycle upgrades and installations to meet assessed security vulnerabilities / gaps in existing security systems. The services include, but are not limited to, routine and preventive maintenance, repairs and service calls. The VSS equipment includes, interior and exterior fixed IP cameras, controllers, monitors and NVR recorders, power supplies, and all associated ancillary equipment and infrastructure that are part of the Ronald Reagan Building Complex. The Period of Performance is for a one-year base ordering period with four one-year optional ordering periods. An Indefinite Delivery/Indefinite Quantity (IDIQ) contract with fixed priced provisions is anticipated. This acquisition is being solicited as a total Women-Owned Small Business set aside. Resultant task orders under this contract will be firm fixed price. The source selection process to be utilized for this acquisition is best value/trade-off. The technical, non-price factor, when combined, is more important than price. The submission requirements and evaluation criteria will be defined in the solicitation. The North American Industry Classification System (NAICS) code is 561621 with size standard is $25 million. The successful Contractor is required to be register with the System for Award Management (SAM) at http://www.sam.gov to be eligible for award. All questions must be submitted in writing to Contract Specialist Christopher Kelly at Christopher.Kelly@fps.dhs.gov.
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