Combined Synopsis/Solicitation
UPS Battery Replacement
Department of Veterans Affairs
AI summaryThe Department of Veterans Affairs (Network Contract Office 22) seeks a small business to replace 60 batteries in the main server uninterruptible power supply (UPS, backup power for the servers) at the San Diego VA Medical Center, under request for quotes 36C26227Q0064. It is a 100% small business set-aside, firm-fixed-price (FFP: one set price), with 365 days to perform. The response due date is November 10, 2026, 3:00 PM Pacific. More in the summary
AI summary Beta
The Department of Veterans Affairs (Network Contract Office 22) seeks a small business to replace 60 batteries in the main server uninterruptible power supply (UPS, backup power for the servers) at the San Diego VA Medical Center, under request for quotes 36C26227Q0064. It is a 100% small business set-aside, firm-fixed-price (FFP: one set price), with 365 days to perform. The response due date is November 10, 2026, 3:00 PM Pacific.
Who can bid (4)
- Small business: the solicitation is a 100% small business set-aside (NAICS 335910, size standard 1250 employees)
- Certified to perform battery replacement on a 24/7 main server operation, with no loss of power
- Obtain all licenses needed for the work and carry liability and property damage insurance
Show all 4Show fewer
- Active registration in the System for Award Management (SAM)
How to submit: Email to victor.oliveros@va.gov; oral offers are not accepted. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 22, 2026.
- Serious: Small business set-aside. Only small businesses can quote; firms over the 1250-employee size standard for NAICS 335910 are out.
- Serious: Server power must not drop during the swap. This is a 24/7 main server operation. Technicians must be certified and must keep power on throughout, so a mistake could take hospital servers down.
- Worth checking: Battery model and part number do not match. The scope names battery type C&D UPS12-545PLP, while the salient characteristics list battery part number UPS12-540MR. Ask the contracting officer which governs before pricing.
Show all 8Show fewer
- Worth checking: Asbestos certification and fit test for workers. Building 1 contains asbestos. Every worker in those areas needs a 16-hour asbestos certification and a valid fit test, shown to the VA before work begins.
- Minor: Work hours: weekday daytime, after hours encouraged. Normal hours are Monday through Friday, 7:30 AM to 4:00 PM Pacific, and installation and removal is to be done in normal hours. The text also says scheduling after hours is encouraging; confirm with the contracting officer.
- Minor: Offer packet cites sections that do not match the document. The instructions ask for VAAR 852.219-78 in Section C.4 and FAR 52.212-3 in Section E.5, but the attached form lists C.4 as 52.240-91 and has no Section E.5. Ask where to find them.
- Minor: Warranty terms. The batteries need a 3-year manufacturer warranty and the installation a 1-year warranty, which you must be able to back.
- Minor: No site visits. The facility is not holding site visits, so you must price the work from the written scope and questions sent by email.
Read from the notice and 2 attachments. Show which files.
- 36C26227Q0064_1.docx (read)
- 36C26227Q0064.docx (read)
Full summary
What they want
- Remove and replace 60 UPS batteries (2 battery cabinets, 30 per cabinet) with battery type C&D UPS12-545PLP
- Verify the UPS works, move it from Inverter to Maintenance Bypass, lock out/tag out (LOTO) the primary feed and confirm no power before work
- Connect and tighten battery terminals to the manufacturer's torque value and document it
- Return the UPS to Inverter mode, verify it is operational, and submit 1 hard copy and 1 electronic copy of the service report
- Dispose of old batteries at an approved hazardous waste collection facility
- Provide a 3-year manufacturer warranty and a 1-year installation warranty
- Contract type
- Firm-fixed-price (FFP)
- Period of performance
- 365 days from award
- Place of performance
- VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 92161 (Building 1, Room BB100-1)
- Estimated value
- Not stated
- Offers due
- November 10, 2026, 3:00 PM Pacific
- How to submit
- Email to victor.oliveros@va.gov; oral offers are not accepted
What to include when you submit
- Complete and submit the enclosed Standard Form 1449 (SF 1449: the form you sign and return as your offer), page 1, by email
- Include vendor information with your SAM Unique Entity ID (UEI) number
- Include acknowledgement of amendments
- Include the schedule of supplies identifying the specific manufacturer and model number you are offering
- Include the delivery schedule
- Include the VAAR 852.219-78 Notice of Limitations on Subcontracting certificate of compliance
- Include FAR 52.212-3 Offeror Representations and Certifications for commercial items
- Hold your prices firm for 60 calendar days from the date offers are due
- Send questions by email only, no later than 12:00 PM Pacific on November 4, 2026; phone questions are not accepted
After award, you must have
- Workers entering asbestos-containing areas of Building 1 need an asbestos certification of at least 16 hours and a valid fit test certification, shown to the VA project manager before work starts From 36C26227Q0064_1.docx:
Any worker entering these asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification.
Not in the notice text
- How quotes will be evaluated and awarded is not stated; the solicitation only refers to the evaluation provision 52.212-2 without giving factors
- The price schedule shows 30,133.96 beside CLIN 0001 without saying what that figure is; the solicitation gives no estimated value
- Which battery governs: C&D UPS12-545PLP or part number UPS12-540MR
- Whether work may be done after hours or only in normal hours
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 335910
- How to submit, from the AI summary: Email to victor.oliveros@va.gov; oral offers are not accepted. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 262-Network Contract Office 22 (36C262), Gilbert, AZ
- Product/service code
- 6135 · Batteries, Nonrechargeable
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 335910)
- Versions
2 versions have been posted, newest first.
- Oct 22, 2026 · Amendment 0001 (this version)Due Nov 10, 2026
- Oct 22, 2026 · Combined Synopsis/SolicitationDue Nov 10, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. 1.A. Project Title: UPS Battery Replacement 1.B. Project Location: San Diego VA Medical Center, 3350 La Jolla Village Drive, San Diego CA, 92161 1.C. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26227Q0064. 1.D. Set Aside: This solicitation is SB total set-aside 1.E. Applicable NAICS code: 335910 Battery Manufacturing 1.F. Small Business Size Standard: 1250 Employees 1.G. Type of Contract: Firm Fixed Price 1.H. Period of Performance: 365 days from award of date 2. Key solicitation milestones are: 2.A. Submit any questions regarding this procurement via email to victor.oliveros@va.gov no later than 12:00 Pacific Local Time, November 4, 2026. No questions will be answered after this date/time unless determined to be in the best interest of the Government as determined by the Contracting Officer. Telephonic questions will not be accepted or returned. RFI responses will be responded to as necessary in amendment format which will be posted to contract opportunities at http://SAM.gov. 2.B. Submit written offers in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit the enclosed SF 1449 via email no later than 15:00 Pacific Local Time, November 10, 2026, to victor.oliveros@va.gov . Ensure the following are completed and/or included in the offer packet: 2.B.1. SF 1449 page 1, 2.B.1.a. Section B.1 - Vendor Information with SAM UEI Number 2.B.1.b. Section B.1 - Acknowledgement of amendments 2.B.1.c. Section B.3 - Schedule of Supplies identifying specific manufacturer and model number being offered 2.B.1.d. Section B.4 - Delivery Schedule 2.B.1.e. Section C.4 - VAAR 852.219-78 VA Notice of Limitations on Subcontracting- Certificate of Compliance of Supplies and Products 2.B.1.f. Section E.5 - FAR 52.212-3 Offeror Representations and Certifications Commercial Items
Similar open opportunities
- BatteryNAVSUP Weapon Systems Support (Navy, Mechanicsburg PA) wants quotes for a battery, EnerSys part number 0766-2001.
- SMT BatteryThe Navy's supply center in Mechanicsburg, PA (NAVSUP Weapon Systems Support) wants to buy an SMT battery, part number RBC48 made by Schneider Electric IT Corporation.
- Battery, Nonrechargeabl
- Battery, Storage
- Retainer, Battery