Solicitation
Government-Owned Contractor Operated (GOCO) Aircraft/Ground Fuel Services and Fuel Storage and Distribution at Cannon AFB, NM, Holloman AFB, NM, Davis Monthan AFB, AZ and Luke AFB, AZ
Department of Defense · Defense Logistics Agency
AI summaryThe notice text sets this aside 100% for service-disabled veteran-owned small businesses (SDVOSB), but SAM.gov says total small business set-aside. Defense Logistics Agency (DLA) Energy plans four firm-fixed-price (FFP: one set price) contracts, one per Air Force base (AFB), to run Government-owned fuel facilities and aircraft refueling. Bases are Cannon and Holloman AFB in New Mexico and Davis-Monthan and Luke AFB in Arizona; the response due date is November 9, 2026, 3:00 PM Eastern. More in the summary
A newer version of this notice was posted Oct 15, 2026. It moves the due date from Sep 25, 2026 to Nov 9, 2026, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of another version of this notice: check what changed on SAM.gov. This summary may miss requirements: 25 of 37 attachments weren't read (Amendment 0007 - SPE60326R0529.pdf, Amendment 0006 - SPE60326R0529.pdf and 23 more). Check the attachments on SAM.gov.
The notice text sets this aside 100% for service-disabled veteran-owned small businesses (SDVOSB), but SAM.gov says total small business set-aside. Defense Logistics Agency (DLA) Energy plans four firm-fixed-price (FFP: one set price) contracts, one per Air Force base (AFB), to run Government-owned fuel facilities and aircraft refueling. Bases are Cannon and Holloman AFB in New Mexico and Davis-Monthan and Luke AFB in Arizona; the response due date is November 9, 2026, 3:00 PM Eastern.
Who can bid (5)
- Service-disabled veteran-owned small business (SDVOSB) set-aside according to the notice text; SAM.gov instead lists a total small business set-aside, so confirm which governs with the contracting officer. The size standard shown on the RFP form is $36.5 M.
- Registered in the System for Award Management (SAM) and the Procurement Integrated Enterprise Environment (PIEE)
- Limitations on subcontracting clause (FAR 52.219-14) applies to the contract; the percentages are in the clause, which was not read
Show all 5Show fewer
- Cybersecurity Maturity Model Certification (CMMC) notice clause is in the contract; the required level is in the clause, which was not read
- Insurance for work on a Government installation (FAR 52.228-5); amounts are in the clause, which was not read
How to submit: The solicitation has an "E-mail Proposals" section in Section L, which was attached but not read. Contacts: Rochelle Adams, Contract Specialist, Rochelle.Adams@dla.mil; Dominique Vest, Contracting Officer, Dominique.1.Vest@dla.mil.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 15, 2026.
- Serious: Set-aside conflict: SDVOSB or total small business. The notice text says 100% service-disabled veteran-owned small business; SAM.gov says total small business set-aside. The clause list includes FAR 52.219-27, the SDVOSB set-aside notice. Ask the contracting officer which governs before bidding.
- Serious: Round-the-clock ground fuel service and 2-hour recall. The service station must have fuel available 24 hours a day, seven days a week, and staff called back after hours must respond within 2 hours at the contractor's own cost.
- Worth checking: Start on December 1, 2026 with a turnover inspection first. The contractor joins a facilities turnover inspection, product testing and inventory in the ten working days before performance starts on December 01, 2026.
Show all 9Show fewer
- Worth checking: Contractor must supply facilities, vehicles and equipment. The proposal must show how required facilities, vehicles and equipment will be in place on time, which can mean large up-front cost for a small business.
- Worth checking: Contractor responsible for Government-owned fuel. The contract has a section on responsibility for Government-owned petroleum products and requires the contractor to account for all fuel in its custody; liability terms were not read.
- Worth checking: Wage determinations apply. Updated wage determinations (minimum pay rates for service workers) were added for all four bases, so pay rates must be priced in; the wage documents were not read.
- Worth checking: Personnel security and cybersecurity requirements. The contract has a procurement note on contractor personnel security requirements and a cybersecurity certification notice; the details were not read.
- Worth checking: Price may be tested for realism. The Government may check whether your price is realistic, and an unrealistic price makes the offer ineligible for award.
- Minor: Award possible without negotiations. The Government may award without discussions, so the first offer should hold your best price and technical terms.
Read from the notice and 12 attachments. 25 of 37 not read. Show which files.
- SPE603-26-R-0529 Southwest Region RFP.pdf (read)
- Amendment 0003- SPE60326R0529.pdf (read)
- SPE603-26-R-0529 Amend 0001.pdf (read)
- Amend 0003 Attachment D.pdf (read)
- Amend 0003 Attachment C.pdf (read)
- Amendment 0002 - Attachment B.pdf (read)
- Amendment 0002 - Attachment A.pdf (read)
- Amendment 0001 - Attachment A.pdf (read)
- Amend 0006 Attachment I (B) - PWS-Holloman AFB.pdf (read)
- Amend 0006 Attachment I (A) - PWS-Cannon AFB.pdf (read)
- Amend 0006 Attachment I (C) - PWS-Davis Monthan AFB.pdf (read)
- Attachment I (D) - PWS-Luke AFB.pdf (read)
- Amendment 0007 - SPE60326R0529.pdf: not summarized: open it on SAM.gov
- Amendment 0006 - SPE60326R0529.pdf: not summarized: open it on SAM.gov
- Amendment 0005 - SPE60326R0529.pdf: not summarized: open it on SAM.gov
- Amendment 0004 - SPE60326R0529.pdf: not summarized: open it on SAM.gov
- SPE603-26-R-0529 Amend 0002.pdf: not summarized: open it on SAM.gov
- Amend 0003 Attachment B.pdf: not summarized: open it on SAM.gov
- Amend 0003 Attachment A.pdf: not summarized: open it on SAM.gov
- Amendment 0002 - Attachment C.pdf: not summarized: open it on SAM.gov
- Attachment I (C) - PWS - Davis Monthan AFB.pdf: not summarized: open it on SAM.gov
- Attachment I (B) - PWS-Holloman AFB.pdf: not summarized: open it on SAM.gov
- Attachment I (A) - PWS-Cannon AFB.pdf: not summarized: open it on SAM.gov
- Attachment V - Past Performance Reference List (PPRL).pdf: not summarized: open it on SAM.gov
- Attachment II - DLA EQAPS.pdf: not summarized: open it on SAM.gov
- Attachment VII - Price Proposal Form (PPF).pdf: not summarized: open it on SAM.gov
- Attachment IV Past Perf Info Disclosure Consent Form.pdf: not summarized: open it on SAM.gov
- Attachment III Past Performance Questionnaire (PPQ).pdf: not summarized: open it on SAM.gov
- Attachment VI (B) - WD 2015-5455 Rev 32.pdf: not summarized: open it on SAM.gov
- Attachment VI (E) - WD 2015-5469 Rev 32.pdf: not summarized: open it on SAM.gov
- Attachment VI (C) - WD 2015-5473 Rev 30.pdf: not summarized: open it on SAM.gov
- Attachment VI (A) - WD 2015-5457 Rev 32.pdf: not summarized: open it on SAM.gov
- Attachment VI (E) - WD 2015-5469 Rev 30.pdf: not summarized: open it on SAM.gov
- Attachment VI (D) - WD-CBA-2026-43 Rev 0.pdf: not summarized: open it on SAM.gov
- Attachment VI (C) - WD 2015-5473 Rev 28.pdf: not summarized: open it on SAM.gov
- Attachment VI (B) - WD 2015-5455 Rev 30.pdf: not summarized: open it on SAM.gov
- Attachment VI (A) - WD 2015-5457 Rev 30.pdf: not summarized: open it on SAM.gov
Full summary
What they want
- Run Government-owned, contractor-operated (GOCO) fuel facilities and alongside aircraft refueling and defueling for flightline customers at each base
- Receive, store, issue and account for fuel owned by the Defense Wide Working Capital Fund (DWWCF, the fund that owns the fuel), with quality checks and inventory records
- Operate and maintain the self-service automated service station and keep ground fuels available 24 hours a day, seven days a week
- Enter fuel transactions into DLA Energy systems within one business day of each event
- Maintain facilities, systems, vehicles, equipment, buildings and grounds so they stay operational
- Meet safety, security and environmental rules, including leak detection and spill response
- Train staff, and support airshows, deployments, exercises, contingencies and surge needs
- Provide contractor-furnished vehicles and incidental equipment, and take part in a joint turnover inspection, product testing and inventory before performance starts
- Contract type
- Firm-fixed-price (FFP): four separate contracts, one for each base, for commercial services; prices are monthly
- Period of performance
- 4-year base period (December 01, 2026 to November 30, 2030), a 5-year option period (December 01, 2030 to November 30, 2035), and an option to extend for up to six individual months (December 01, 2035 to May 31, 2036); about 9.5 years in all
- Place of performance
- Cannon AFB, NM; Holloman AFB, NM; Davis-Monthan AFB, AZ; and Luke AFB, AZ (SAM.gov fields list Cannon AFB, NM)
- Estimated value
- Not stated
- How they'll choose
- Price and other factors considered. Technical/Management and Past Performance are each rated only Acceptable or Unacceptable. Price is the lowest evaluated total of the base period, option period and six-month extension. The Government may negotiate or award without negotiations.
- Offers due
- November 9, 2026, 3:00 PM Eastern
- How to submit
- The solicitation has an "E-mail Proposals" section in Section L, which was attached but not read. Contacts: Rochelle Adams, Contract Specialist, Rochelle.Adams@dla.mil; Dominique Vest, Contracting Officer, Dominique.1.Vest@dla.mil.
What they'll judge offers on
- Technical/Management (Acceptable or Unacceptable; four equal sub-factors): (a) staffing, with a staffing matrix of duty positions and shifts, (b) operations, (c) maintenance, (d) contractor-furnished facilities and incidental equipment
- Past Performance (Acceptable or Unacceptable; a firm with no record is rated Neutral, which counts as Acceptable): recent means at least 12 months of performance within the last three years; relevant means similar in nature, magnitude and scope
- Price: monthly prices for each year (contract line item numbers, CLINs, 0001-0004 for base years 1-4 and 0005-0009 for option years 5-9) multiplied by 12, plus six months of extension at the option-period monthly price
What to include when you submit
- Price: fill in the Price Proposal Form (PPF), Attachment VII, with monthly prices for each year
- You may propose for a single base, any combination of bases, or all four; a separate contract is awarded for each
- Technical proposal must cover four sub-factors: staffing, operations, maintenance, and contractor-furnished facilities and incidental equipment
- Staffing: include a staffing matrix of duty positions and shifts covering required hours and surge or contingency operations, training procedures, and how contractor personnel security and background checks will be handled
- Operations: include a concept of operations covering receipt, storage, issue, accounting and quality assurance, spill prevention and response, key control, visitor access control and protection of Government information systems
- Contractor-furnished facilities and incidental equipment: include design and operational specifications for facilities, vehicles and equipment
- Past performance: the Government uses no more than three of the most recent and most relevant Past Performance Questionnaires (PPQs); related forms are Attachment III (PPQ), Attachment IV (disclosure consent) and Attachment V (reference list)
- Register in SAM and in the Procurement Integrated Enterprise Environment (PIEE) before responding
- Send the names of people attending the pre-proposal conference and site visit to the Contracting Officer and Contract Specialist by email, as the conference guidance asks
- Include your best price and technical terms in the first offer; the Government may award without negotiations
After award, you must have
- Employees who process fuel inventory transactions need DoD systems access, which requires a National Agency Check investigation; the Contractor identifies these employees together with DLA Energy From SPE603-26-R-0529 Southwest Region RFP.pdf:
DoD ADP Level III systems access requires a National Agency Check…
Current contractor
No incumbent is named. The performance work statement says the contractor gets turnover help from current Contractor/military/Government personnel during the ten working days before performance starts.
Not in the notice text
- Much of the solicitation was attached but not read: the middle of the RFP (Section L submission instructions, e-mail proposal details, the question deadline, wage determination guidance and most clauses), the middle of all four performance work statements (including each base's Appendix M with hours and duties), Amendments 0002, 0004, 0005, 0006 and 0007 (scanned images), and Attachments II, III, IV, V, VI (wage determinations) and VII (Price Proposal Form).
- Which set-aside applies: SDVOSB (notice text) or total small business (SAM.gov)
- What Amendments 0004 to 0007 changed, including whether they moved the response due date
- Proposal format, page limits, e-mail address for proposals and the deadline for questions
- Wage rates, base-specific operating hours and staffing levels for each base
- Insurance amounts, personnel security requirements and the cybersecurity certification level
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 493190
- How to submit, from the AI summary: The solicitation has an "E-mail Proposals" section in Section L, which was attached but not read. Contacts: Rochelle Adams, Contract Specialist, Rochelle.Adams@dla.mil; Dominique Vest, Contracting Officer, Dominique.1.Vest@dla.mil. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Sep 8, 2026
- Notice type
- Solicitation
- Office
- DLA Energy, Fort Belvoir, VA
- Product/service code
- M1GC · Operation of Fuel Storage Buildings
- Business type
- Transportation, logistics & vehicles (FedReady's grouping, from NAICS 493190)
- Versions
9 versions have been posted, newest first.
- Oct 15, 2026 · Amendment 0008Due Nov 9, 2026
- Oct 15, 2026 · Amendment 0007Due Nov 9, 2026 (changed)
- Sep 22, 2026 · Amendment 0006Due Oct 19, 2026 (changed)
- Sep 22, 2026 · Amendment 0005Due Sep 25, 2026
- Sep 8, 2026 · Amendment 0004 (this version)Due Sep 25, 2026 (changed)
- Sep 2, 2026 · Amendment 0003Due Sep 11, 2026
- Aug 20, 2026 · Amendment 0002Due Sep 11, 2026
- Aug 11, 2026 · Amendment 0001Due Sep 11, 2026
- Jul 22, 2026 · SolicitationDue Sep 11, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Defense Logistics Agency (DLA) Energy is issuing a Request for Proposal (RFP) for Alongside Aircraft Refueling Services to include managing, maintaining, and operating Government Owned, Contractor-Operated (GOCO) facilities and equipment at Cannon, AFB, NM, Holloman AFB, NM, Davis Monthan AFB, AZ, and Luke AFB, AZ. The Contractor will ensure safe, accurate, and timely handling, quality control, and accountability of all Defense Wide Working Capital Fund (DWWCF)-owned petroleum products under their control. The Contractor will perform required maintenance to ensure facilities, associated systems, vehicles, and equipment remain operational to meet the base mission. The Contractor will comply with environmental protection, safety, and security directives. The Contractor will conduct required training to ensure personnel are fully qualified to perform Performance Work Statement (PWS) tasks. The Contractor shall conduct all necessary fuels operations to support base operations, airshows and special events, deployments, exercises, and contingencies under normal conditions, as well as, during periods of heightened security, inclement weather, or other unique situations. Operations must be safely and efficiently conducted to receive, store, transfer, issue, and account for products with appropriate controls to ensure fuel quality, maintain inventory accuracy, and ensure no environmental impact. The Contractor shall operate and maintain the self-service automated service station facilities, equipment, and systems and ensure sufficient product is available to provide 24 hours a day, seven days a week support of ground fuels. The Contractor shall perform required tasks to ensure fuel is properly accounted for and issued to only authorized users. This procurement will be 100% set aside for Service-Disabled Veteran Owned Business (SDVOSB) under NAICS code 493190 (Other Warehouse and Storage). The Government anticipates issuing one solicitation and awarding four (4) firm fixed-price contracts for Cannon AFB, NM, Holloman AFB, NM, Davis Monthan AFB, AZ, and Luke AFB, AZ. These requirements will be for a four-year base period (December 01, 2026 – November 30, 2030), a five-year option period (December 01, 2030 – November 30, 2035), and a option to extend the contract s for up to six individual months (December 01, 2035 – May 31, 2036).This procurement will be solicited under full and open competition after exclusion of sources. The solicitation will be published electronically on the SAM website at https://sam.gov/. Interested companies responding to the solicitation will be required to register in the System for Award Management (SAM) and Procurement Integrated Enterprise Environment (PIEE). Dates of the Pre-Preproposal conference, in conjunction with the site visits, will be listed in the solicitation or via amendment. Offerors will be required to submit in writing to the Contract Specialist (via e-mail) the name(s) of the individual(s) who plan to attend.
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