Solicitation
Vent Hood Services
Department of Defense · Department of the Air Force
AI summaryThe Air Force's 23d Contracting Squadron (23 CONS CC, Moody Air Force Base, Georgia) wants kitchen vent hoods and ducts cleaned at Moody AFB and the Grassy Pond annex (solicitation FA483027Q0004, Vent Hood Services). It is a total small business set-aside request for quotation (RFQ: the government asks for price quotes), awarded to the lowest priced technically acceptable (LPTA) quote: the lowest price among quotes that meet the minimum standards. The response due date is November 24, 2026, 2:00 PM Eastern. Work runs one base year starting June 1, 2027 plus four option years, and the notice says funds are not presently available. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 8 attachments weren't read (Attachment 4.FY 27 Vent Hood Service Price Schedule.xlsx). Check the attachments on SAM.gov.
The Air Force's 23d Contracting Squadron (23 CONS CC, Moody Air Force Base, Georgia) wants kitchen vent hoods and ducts cleaned at Moody AFB and the Grassy Pond annex (solicitation FA483027Q0004, Vent Hood Services). It is a total small business set-aside request for quotation (RFQ: the government asks for price quotes), awarded to the lowest priced technically acceptable (LPTA) quote: the lowest price among quotes that meet the minimum standards. The response due date is November 24, 2026, 2:00 PM Eastern. Work runs one base year starting June 1, 2027 plus four option years, and the notice says funds are not presently available.
Who can bid
- Small business under the $9 million size standard for NAICS 561790: this is a total small business set-aside
- Active registration in the System for Award Management (SAM.gov), with a Unique Entity ID (UEI) and up-to-date representations and certifications
- A completed Certificate of Compliance with Insurance Requirement form sent with the quote (the insurance amounts are in an attachment that could not be read)
How to submit: Email only, sent to both points of contact: justin.de_jesus@us.af.mil and erica.johnson.18@us.af.mil. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 22, 2026.
- Worth checking: Funds not presently available. The Air Force says it intends to award but has no money for the contract yet, so award depends on funds being provided.
- Worth checking: Question deadline given as two dates. The notice says questions are due November 16, 2026, 2:00 PM EST, but the SF 1499 file says November 17, 2026; ask the contracting officer which date governs and send questions early.
- Worth checking: Fire suppression wording may be left over from another requirement. Past performance is defined as Fire Suppression Services, and the base map and question form also mention fire suppression, not vent hoods; ask the contracting officer what work counts as relevant.
Show all 10Show fewer
- Worth checking: Insurance form attachment number unclear and file unreadable. The instructions call the insurance form Attachment 3, but the attachment list shows Attachment 2 as insurance and Attachment 3 as the wage determination; Attachment 2's text could not be read.
- Worth checking: Base entry rules and possible FBI background checks. Every worker needs base access, a REAL ID, and may face an FBI background check; entry rules can change, and vehicles may be searched with delays.
- Minor: Site visit on November 12, 2026 needs a base pass request. The site visit is optional, but to attend you must email Attachment 7 (Base Pass Request) by November 10, 2026, 2:00 PM EST, and bring a REAL ID.
- Minor: Number of quote volumes is inconsistent. The instructions say the quote is 2 separate volumes but list three (price, technical and past performance); put each in its own clearly labeled part and ask if unsure.
- Minor: Unbalanced option pricing can sink a quote. The price is judged on the base year, all four option years and a 6-month extension, so very uneven option prices can make a quote unacceptable.
- Minor: Chemicals need prior base approval. Chemicals and solvents need approval from the base HAZMART section before use, with SDSs submitted, and some chemical types are banned.
- Minor: Weekday hours and one-hood-at-a-time kitchens. Work is expected in standard duty hours and may have to follow each kitchen's schedule; some kitchens allow only one hood cleaned at a time.
Read from the notice and 7 attachments. 1 of 8 not read. Show which files.
- Attachment 1. SOW.pdf (read)
- SF 1499.pdf (read)
- Attachment 7. Base Pass Request.pdf (read)
- Attachment 6. Base Map.pdf (read)
- Attachment 2. Insurance Compliance.pdf (read)
- Attachment 5. Question and Answer Form.docx (read)
- Attachment 3.Wage Determination 2015-4493 Rev 33.pdf (read)
- Attachment 4.FY 27 Vent Hood Service Price Schedule.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Clean grease and residue from kitchen hoods, ducts, vents, fans, louvers and filters to bare metal, using a power jet washer, hand scraping and hand wiping, to meet National Fire Protection Association (NFPA) 96 paragraph 12.6
- Clean hoods on a quarterly or semi-annual schedule listed in the statement of work (SOW) Table 1, in the listed buildings at Moody AFB and Grassy Pond
- Protect cooking equipment and walls with a temporary shroud, then clean up debris and tape residue before leaving
- Contact the Fire Department right after each cleaning for inspection, and wait for acceptance before reinstalling fan shrouds or other parts
- Send the work schedule to the Air Force point of contact at least five working days before work starts
- Do the work 7:00 a.m. to 5:00 p.m., Monday through Friday, coordinating with each facility so food preparation is disrupted as little as possible
- Get approval from the base HAZMART section before bringing chemicals on base, and submit safety data sheets (SDSs: the maker's safety sheets for each chemical)
- Price each building's cleanings as firm-fixed-price contract line item numbers (CLINs: one priced line of the order) for the base year and each option year
- Contract type
- Request for quotation for commercial services; firm-fixed-price (FFP: one set price, whatever the work ends up costing) CLINs; non-personal services; the order is binding when the contractor signs it or starts work
- Period of performance
- 12-month base period from June 1, 2027 to May 31, 2028, plus four one-year options (through May 31, 2032); a clause also allows an extension of up to 6 months
- Place of performance
- Moody AFB, GA (and the Grassy Pond annex in Lake Park, GA)
- Estimated value
- Not stated
- How they'll choose
- Lowest priced technically acceptable (LPTA). Quotes are ordered by Total Evaluated Price (TEP), then checked for technical and past performance acceptability starting with the lowest price until two quotes pass both; the Government then decides whether the price is fair and reasonable.
- Offers due
- November 24, 2026, 2:00 PM Eastern
- How to submit
- Email only, sent to both points of contact: justin.de_jesus@us.af.mil and erica.johnson.18@us.af.mil
- Page limits
- Technical volume: 10 pages maximum (extra pages are not evaluated)
What they'll judge offers on
- Technical: rated acceptable or unacceptable; the technical approach must explain how the quoter will perform the work under the SOW (10 pages maximum)
- Past Performance: rated acceptable or unacceptable; recent, relevant work within the last five years; a firm with no record is rated unknown, which counts as acceptable
- Price: Total Evaluated Price (TEP) is the base year plus all option years plus a 6-month extension priced at half of the last option year; options priced in a significantly unbalanced way can make a quote unacceptable
What to include when you submit
- Mark the quote with the RFQ number FA483027Q0004 and title; the email subject line must have the solicitation number and company name (for several emails, add 'Email 1 of 2' and so on)
- Include the RFQ number, time for receipt, company name, address and phone, SAM.gov UEI and CAGE code, name and email of the person authorized to discuss the quote, and any discount terms
- Price volume: fill in Attachment 4, the Pricing Schedule Worksheet, with unit prices rounded to two decimal places; the August 27, 2026 wage determination applies
- Technical volume: a technical approach showing a complete, realistic plan to meet the SOW, in Times New Roman; do not just restate the SOW
- Past performance: list three references (three desired, five at most) for services similar in scope done within the last five years before the closing date
- Send the completed Certificate of Compliance with Insurance Requirement form with the quote
- Acknowledge any amendments in writing; the instructions say amendments are acknowledged with a signed Standard Form 1449 (SF 1449: the form you sign and return as your offer)
- Hold prices firm for 90 calendar days from the response due date
After award, you must have
- Base access for work crews: a government-issued REAL ID for entry, and employees may be subject to an FBI background check; staff must read, write and speak English From Attachment 1. SOW.pdf:
…background check through the FBI for base access.
- Name a Security Manager in writing to the contracting officer after award, who contacts the base Civil Engineer Squadron Security Manager within 5 working days From Attachment 1. SOW.pdf:
Within 5 working days of contract award…
Not in the notice text
- Attachment 4, the FY 27 Vent Hood Service Price Schedule workbook (the quote must be priced there), is attached but was not read, so its layout and line items are unconfirmed.
- Attachment 2, the insurance compliance form, could not be read, so the required insurance amounts are unknown.
- The Government's estimate or budget for the contract is not given.
- No incumbent or previous contract is named.
- How the CLIN quantities (for example 4 Each quarterly, 2 Each semi-annual) relate to the number of hoods in the SOW table is not explained.
- The font size for the technical volume is cut off in the instructions.
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 561790
- How to submit, from the AI summary: Email only, sent to both points of contact: justin.de_jesus@us.af.mil and erica.johnson.18@us.af.mil. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Solicitation
- Office
- FA4830 23 CONS CC, Moody AFB, GA
- Product/service code
- J073 · Maint/Repair/Rebuild of Equipment – Food Preparation and Serving Equipment
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561790)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a solicitation for commercial service prepared in accordance with the (IAW) format in Revolutionary FAR Overhaul (RFO) part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and A WRITTEN SOLICITATION WILL NOT BE ISSUED. AVAILABILITY OF FUNDS The Government intends to award for this service, HOWEVER FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS CONTRACT. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are available for the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. Requirement Title: Vent Hood Services Solicitation Number: FA483027Q0004 Solicitation Issue Date: 22 October 2026 Response Deadline: 2:00 PM EST on 24 November 2026 Point of Contact: SSgt Justin De Jesus, justin.de_jesus@us.af.mil Contracting Officer: Erica Johnson, erica.johnson.18@us.af.mil All Offerors must be registered on the System for Award Management (SAM.gov) database to be eligible for a Department of Defense contract award. All responsible sources that submit a timely quotation shall be considered by the agency. Registration requires applicants to have a Unique Entity ID (UEI) from SAM.gov. Registration may take up to several weeks to process. Recommend registering immediately to be eligible for timely award. All prospective Offerors must go to http://www.sam.gov/ to add or update their Representations and Certifications record. Section II. Description The solicitation number for this procurement is FA483027Q0004 and it is issued as an RFQ. The 23D Contracting Squadron is soliciting for: Vent Hood Services. This acquisition is for a competitive set aside 100% for Small Business concerns. All quotations will be evaluated according to the evaluation criteria stated in the solicitation and award will be made to the lowest priced technically acceptable (LPTA) offeror. The Government intends to evaluate quotes and award a contract without negotiations with Offerors. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms. However, the Government reserves the right to conduct negotiations, if necessary. All References to "offer" or "offeror" in the clauses and provisions incorporated below are deemed to have the meaning of "quotation" and "quoter" respectively. Any quotation received in response to this RFQ is not binding until the contractor either signs the purchase order issued at the time of award or starts performance. This solicitation document and incorporated provisions and clauses are those in effect through: Federal Acquisition Circular Effective 2025-06 Defense Federal Acquisition Regulation Public Notice Effective 11/10/2025 Department of the Air Force Federal Acquisition Circular Effective 10/16/2024 IAW RFO 52.219-1, the North American Industry Classification System Code (NAICS) and the small business size standard for this procurement is 561790 with a small business size standard of $9 million. The Federal Supply Classification code for this requirement is J073. Section III. Requirement Information 1. Description: The Contractor shall provide services non-personal consisting of furnishing all labor, equipment, materials and related items, and performing all operations necessary to clean hoods and duct systems as cited in the Statement of Work (SOW). This is to include, but not limited to, such procedures as using a power jet washer, hand scraping, and hand wiping. Hood and duct cleaning shall meet the requirements of National Fire Protection Association NFPA 96, paragraph 12.6. This requirement is for Moody AFB GA and Grassy Pond annex. All work shall be in strict compliance with the specification of the contract and PWS, Attachment 1. 2. Period of Performance: The resulting contract from this solicitation will contain twelve (12) months of base period beginning 1 June 2027, and four (4), one year option periods. Please see breakdown listed below: Base Year: 1 June 2027 through 31 May 2028 Option Year 1: 1 June 2028 through 31 May 2029 Option Year 2: 1 June 2029 through 31 May 2030 Option Year 3: 1 June 2030 through 31 May 2031 Option Year 4: 1 June 2031 through 31 May 2032 3. Place of Delivery/Performance/Acceptance/FOB Point: FOB Destination (Moody AFB, GA 31699) 4. Site Visit A site visit will be held on 12 November 2026 at 9:00 AM EST. Interested vendors will meet at the 23d Contracting Squadron, 4380 Alabama Road, Moody AFB, GA 31699 (Attachment 6- Base Map). Parties will then proceed to the locations. If you wish to attend, fill out Attachment 7 - Base Pass Request and email it to the contracting POCs no later than 2:00 PM EST 10 November 2026. A government issued REAL ID is required for entrance into the installation. Questions and Answers: Should you have any questions about this requirement, please submit them no later than 2:00 PM EST 16 November 2026, all questions must be emailed to the POCs via a word document or PDF. Answers to all questions will be posted to SAM.gov through an amendment to the solicitation on 19 November 2026. Interested vendors are responsible for monitoring the solicitation for amendments and updates. Response Time: Quotations will be accepted electronically no later than 2:00 PM EST on Tuesday, 24 November 2026. All quotations shall be marked with the RFQ number and title. Email quotations shall be sent to both the primary and alternate points of contact identified below. Primary Point of Contact: SSgt Justin De Jesus, Email: justin.de_jesus@us.af.mil, Phone: 229-257-2084. Alternate Point of Contact: Ms. Erica Johnson, Email: erica.johnson.18@us.af.mil, Phone: 229-257-3546 5. Questions and Answers Submission Deadline: 2:00 PM EST on 16 November 2026. Questions submitted after this date may not be answered. Instructions: All questions must be emailed to the POCs via Attachment 5, Questions and Answers. Answers to all questions will be posted to SAM.gov through an amendment to the solicitation. Interested vendors are responsible for monitoring the solicitation for amendments and updates.