FY27 HIOSH Hazardous Waste

The National Institute for Occupational Safety and Health has four locations (Cincinnati, OH, Morgantown, WV, Pittsburgh, PA, and Spokane, WA) that are basic science research facilities. All four sites are considered “small Quantity Generator” of Hazardous Waste. The average monthly quantities are listed; Spokane 50 lbs., Pittsburgh 150 lbs., Cincinnati 100 lbs., Morgantown 500 lbs. of hazardous waste. NIOSH currently has approximately 10,000 different chemicals in relatively small quantities. The nature of the hazardous waste is described below. All sites will require hazardous waste pick-up four times a year, once a quarter. Most of the hazardous waste (described under” “Hazardous Chemical Waste” below) is shipped in a lab-pack configuration, which are small containers that the contractor is expected to pack into their drums or other overpack containers. Small Quantity Generators (SQG) generates 200 to 2,200 pounds of hazardous waste per month. Requirements for Small Quantity Generator include the following: SQG may accumulate hazardous waste on site for 180 days without a permit (or 270 days if shipping a distance greater than 200 miles). The quantity of hazardous on-site waste must never exceed 13,200 pounds. Waste will include: Hazardous Chemical Waste, such as: Flammable liquids (e.g., alcohol, xylene, acetonitrile, ethyl acetate) Non-pouring flammables (gas cylinders, solids, metal powders) Inorganic acids Organic Acids (including flammable acids) Inorganic Bases Organic Bases (including flammable bases) Oxidizers Metals (solids) Metals (powders) U-listed waste P-listed waste (e.g. Beryllium powder, Sodium azide, Vanadium oxide, Vanadium pentoxide, Zinc dimethyldithiocarbamate, Sodium cyanide, Potassium cyanide, Phenylthiourea, Methyl parathion, Osmium tetroxide, p-nitroaniline, heptachlor, Epinephrine, Endosulfan, Dieldrin, Diisopropylfluorophosphate, chloroacetaldehyde, Carbon Disulfide, Benzyl chloride, Arsenic trioxide, Vanadic acid (ammonium salt), Acrolein, Aldrin) Peroxides Reactive (e.g. cyanide, isocyanate, 2, 4-dinitrophenol) Mercury compounds Non-hazardous solids (non-RCRA waste) Non-hazardous liquids (non-RCRA waste) Gas cylinders with toxic, corrosive, flammable, oxidizing or refrigeration gases. Most of these are approximately 103L. Dioxin PCP (pentachlorophenol); PCB (parachlorobiphenyl) Aerosols (flammable) *Formaldehyde, Formaldehyde solutions or Glutaraldehyde-containing tissue specimens Small amounts of explosives (1-1000 gram; usually Benzoyl Peroxide) Paints Sodium cacodylate (Sodium Dimethylarsinate Trihydrate, 124-65-2) Potassium cacodylate (21416-85-3) Waste oils Self-contained self-Rescuer cartridges (lithium Hydroxide, potassium superoxide), (such as Drager or Ocenco). This includes both used and expired cartridges. Universal Waste Batteries Pesticides Mercury-Containing Equipment Lamps Aerosol cans Additional Waste Used oils Charcoal filters Aqueous waste Table below is an approximate percentage of waste by the above category: site Haz Chemical waste Universal Waste Additional Waste Totals Cincinnati 50% 40% 10% 100% Morgantown 85% 10% 5% 100% Pittsburgh 30% 40% 30% 100% Spokane 30% 40% 30% 100% Contractor’s duties shall include: Provide hazardous and toxic waste disposal services. Services include pick-up, transportation, labeling, analyses, fate determination, documentation, and audit trails until ultimate treatment or disposal of hazardous or toxic wastes. A document will be provided to the contractor prior to each scheduled pick-up. For each numbered waste item (NIOSH item number) submitted to the contractor for disposal, the contractor shall enter the Hazardous Waste Manifest line that the NIOSH item number was assigned to, and the RCRA waste code(s) that apply to that item. Within 60 days following the pickup, the modified document will be returned to the NIOSH representative who provided the document. The linking of the Hazardous Waste Manifest line with each NIOSH item number and its associated Hazard Codes is needed to comply with an Environmental Protection Agency (EPA) recommendation. The contractor shall not require the separation of tissue from formaldehyde solutions containing tissue. The contractor, as an independent contractor shall, on an as required basis, supply the necessary personnel, material and all other things necessary to the performance of the assigned task. All work performed by the contractor shall comply with all applicable Federal, state and local laws and regulations, including, but not limited to, those promulgated under the Resource Conservation and Recovery Act, the Toxic Substances Control Act, the Occupational Safety and Health Act, the Hazardous Materials Transportation Act, and applicable Department of Transportation regulations. The contractor shall create a Hazardous Waste manifest (paper or electronic, per EPA requirements) and shall include the fee in the invoice for each shipment. They will also submit the Manifest in a manner compliant with current EPA instruction. Currently, NIOSH-Morgantown and uses a Hybrid Manifest, due to the Department of Homeland Security’s request that information on chemicals of DHS-concern should not be transmitted electronically. In the Hybrid Manifest, The generator and initial transporter sign a printed paper manifest, The generator and transporter(s) keep printed paper copy, All parties except the generator sign electronically, and The manifest is initialized by the generator or designated facility. All work shall be performed during NIOSH’s normal working hours – 8:00 a.m. – 4:30 p.m. Contractor will not be permitted to work on-site during non-working hours. The contractor shall provide all services necessary for the final treatment/disposal of the hazardous wastes listed in the schedule in accordance with all local, state, and federal laws, and regulations, and the terms and conditions of this procurement. These services shall include all necessary personnel, labor, transportation, packaging, equipment and the compilation and submission of all documents required by Submission of Documentation section. The contractor shall comply with and ensure that all applicable subcontractors comply with all requirements of United States Department of Transportation (DoT) regulations, 49CFR Parts 100-199, regarding waste transportation. Complete compliance with these regulations shall include, but not be limited to, ensuring that emergency response information is carried on transport vehicles and maintained at facilities where hazardous materials are received, stored, or handled during transportation. Shipping papers shall contain an emergency response telephone number supplied by the disposal contractor which is monitored 24 hours a day to provide immediate, detailed emergency information to personnel reacting to emergencies. Technical names shall be included in the descriptions of materials reflected on shipping papers by "not otherwise specified" (nos) descriptions. Definitions of the terms used in this statement of work are those used in 49 CFR 100-199. Contractors must ensure that off-site shipments of hazardous waste are labeled, marked, and placarded according to the U.S. DOT requirements. Contractor remains responsible for proper management of waste even after it leaves NIOSH property. This includes responsibility for any spill while in transit. The transporters approved for use under this procurement are subject to all services being performed in accordance with all federal, state, and local laws and regulations and the transporter's permit. The contractor is solely responsible for any and all spills or leaks and subsequent clean ups that may be required which occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The contractor agrees to clean up such spills or leaks to the satisfaction of NIOSH and in a manner that complies with applicable Federal, state, and local laws and regulations. The cleanup shall be at no cost to NIOSH. The contractor shall report all such spills or leaks, regardless of their quantity, to NIOSH immediately upon discovery. A written follow-up report shall be submitted to NIOSH no later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following: Description of the items spilled (including identity, quantity, manifest no.,etc.). Whether amount spilled is EPA/state reportable, and if so whether it was reported, and to whom. Exact time and location of spill including a description of the area involved. Containment procedures initiated. Summary of any communications contractor has with press, state officials, or Postal Service officials. Description of clean-up procedures employed or to be employed at the site including final disposition and disposal location of spill residue. The contractor must perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, contractor's personnel and equipment shall comply with applicable state, Federal, and local laws, safety regulations and procedures, and contractor shall ensure that its agents, employees, and subcontractors perform in a safe manner. The contractor shall ensure that all personnel involved in handling and packaging the hazardous waste be trained for the level of expertise required for the proper performance of the task and in the areas of chemical incompatibility, general first aid procedures and spills. Handling and personnel protective equipment shall be provided by the contractor and must be appropriate to ensure safe handling of the hazardous waste. The contractor agrees that its personnel and equipment are subject to safety inspections by NIOSH personnel while on NIOSH property. The contractor shall, without additional expense to NIOSH, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, state and local laws, codes, and regulations in connection with the execution of the work. This includes ensuring NIOSH hazardous or toxic wastes are sent to licensed, permitted, and approved disposal sites. For the purposes of this procurement, final treatment/disposal means either: treatment so that such wastes no longer meet the definition of a hazardous waste as defined in 40 CFR 261; or treatment of a waste by a RCRA handling method specified in 40 CFR Parts 264/265 appendix 1, Table 2, paragraph 2. Waste handling costs that describe methods of storage do not meet the definition of final treatment nor final disposal under this procurement. Interim treatment of the waste such that the waste still meets the definition of a hazardous waste as defined in 40 CFR 261 does not meet the definition of final treatment under this procurement. Final disposal means disposal of a waste by a RCRA handling method specified in 40 CFR, parts 264/265, appendix 1, table 2, paragraph 3. All facilities used for interim treatment, final treatment or final disposal of items on this procurement shall have as a minimum, an EPA/state approved interim status permit showing EPA hazardous waste numbers described in 40 CFR 261, subparts c and d, for each waste the facility is permitted to handle. Mere acceptance of the hazardous waste at a properly permitted treatment, storage, or disposal facility (TSDF) does not meet the definition of final treatment nor final disposal under this procurement. It is the contractor's responsibility to obtain all necessary documentation to prove that the final treatment or final disposal of all items has been accomplished. This documentation shall be attached to the certificate of disposal and submitted with, or prior to, any invoices for a specific pick-up.