Combined Synopsis/Solicitation
H379 Mann-Grandstaff VA Medical Center Kitchen Equipment Regular Maintenance and Repairs
Department of Veterans Affairs
AI summaryNetwork Contracting Office 20 of the Department of Veterans Affairs wants a contractor to maintain and repair kitchen equipment at the Mann-Grandstaff VA Medical Center in Spokane, WA. No set-aside is used, so any business can bid. It is a base year from December 1, 2026 to November 30, 2027 plus two option years, and quotes are due November 5, 2026, 5:00 PM Pacific, by email. More in the summary
AI summary Beta
Network Contracting Office 20 of the Department of Veterans Affairs wants a contractor to maintain and repair kitchen equipment at the Mann-Grandstaff VA Medical Center in Spokane, WA. No set-aside is used, so any business can bid. It is a base year from December 1, 2026 to November 30, 2027 plus two option years, and quotes are due November 5, 2026, 5:00 PM Pacific, by email.
Who can bid
- Technicians must hold manufacturer (OEM) training or Commercial Food Equipment Service Association (CFESA) certification, hold EPA 608 refrigerant handling credentials, and show skill in electrical, mechanical, gas, steam and control diagnostics; certification records are given on request
- Active System for Award Management (SAM) registration, with your UEI on the SF 1449
How to submit: Email to Contracting Officer Danielle Carrico at danielle.carrico@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (8)
From the version posted Oct 20, 2026.
- Serious: Four-part quote, each part a separate attachment. Quotes that leave out any of the four parts (signed form, price, technical, past performance) may not be considered further.
- Worth checking: Fast emergency response with local technicians. Emergency and high priority calls need an on-site response by the next business day, within 24 hours, or 8:00 AM the next open business day; standard repairs within 72 hours.
- Worth checking: Technician certifications required. Your technicians need manufacturer training or CFESA certification plus EPA 608 credentials, which you may have to prove on request.
Show all 8Show fewer
- Worth checking: Repair and parts lines have ceilings, and extra labor rules. Going over a ceiling is at your own risk, and overtime, travel, lump sums and administrative labor are not paid on these lines.
- Minor: Deliverables due soon after award. The proposed yearly PM schedule is due 15 business days after award and after each option period starts, the QCP within 30 days, and an emergency contact within five business days.
- Minor: 95 percent on-time PM standard. The Government will measure performance against a Quality Assurance Surveillance Plan, including 95 percent of preventive maintenance completed on schedule.
- Minor: Service Contract Act wage determination attached. Wage determination 2015-5537 for Spokane and Stevens counties is part of the solicitation, so your labor rates must cover those wages.
- Minor: VA Police check-in and check-out at every visit. Every visit by you or a subcontractor starts and ends with a check-in at VA Police for a temporary badge, unless a background check and flash badge are arranged.
Read from the notice and 1 attachment. Show which files.
- S02 RFQ 36C26027Q0088.pdf (read)
Full summary
What they want
- Preventive maintenance (PM) on the listed kitchen equipment: monthly cleaning and inspection, quarterly calibration and testing, semi-annual deep PM, annual full inspection and certification
- Corrective repairs on request, paid as time-and-material (T&M: hours worked and parts used, up to a ceiling), each approved first through a Condition Found Report (CFR) form
- Emergency repairs on the same T&M basis, with a response by the next business day within 24 hours, or by 8:00 AM the next open business day
- Parts and materials, with a bidder-set material markup handling rate
- Service reports to the Government point of contact within 24 hours of finishing work
- A quality control plan (QCP) within 30 days of award, a proposed yearly PM schedule 15 business days after award, and an emergency response contact within five business days of award
- Check in and out with VA Police at every visit for a temporary badge, which also validates the T&M labor hours
- Contract type
- Hybrid: firm-fixed-price (FFP, one set price) for preventive maintenance plus time-and-material (T&M, hours worked and parts used up to a ceiling) for repairs, emergencies and parts
- Period of performance
- Base year December 1, 2026 to November 30, 2027, plus two option years (December 1, 2027 to November 30, 2028 and December 1, 2028 to November 30, 2029)
- Place of performance
- Mann-Grandstaff VA Medical Center, 4815 North Assembly Street, Spokane, WA 99205
- Estimated value
- No total is given. Each year's T&M lines carry ceilings of $12,000 (corrective repairs), $10,000 (emergency repairs) and $20,000 (parts and materials). The preventive maintenance price is left for bidders to fill in.
- How they'll choose
- Comparative evaluation: quotes are compared directly against each other to find the best overall offer, price and other factors considered. The Government may pick other than the lowest price.
- Offers due
- November 5, 2026, 5:00 PM Pacific
- How to submit
- Email to Contracting Officer Danielle Carrico at danielle.carrico@va.gov
What they'll judge offers on
- Technical: (a) how you handle emergency and standard repair response, (b) how you manage preventive maintenance
- Past Performance: similar contracts from the last five years
- Price
What to include when you submit
- Send four parts, each as a separate attachment: Part I executed quote, Part II price, Part III technical, Part IV past performance
- Part I: complete the Standard Form 1449 (SF 1449, the form you sign and return as your offer), including block 17a with your SAM.gov Unique Entity ID (UEI), blocks 30a-c, and the amendment acknowledgment in B.1
- Part II: enter unit and extended prices for line items 0001 through 2004, in two decimal places only, with correct math
- Part II: fill in the hourly rate for each labor category on the repair and emergency lines (technician, refrigeration technician, electrician, plumber, hood and duct cleaning crew, steam/boiler technician, general laborer) and the material markup handling rate percentage
- Part III: write a detailed narrative on emergency and standard repair response, covering response steps, technician dispatch, troubleshooting, parts availability, communication and restoring equipment
- Part III: write a detailed narrative on managing preventive maintenance, covering scheduling, tracking, tools or software, communication, documentation and follow-up on recommendations
- Part IV: list similar government or private contracts, ongoing or finished in the last five years; there is no minimum or maximum number
- Part IV: for each contract give the entity name and address, services and facility square footage, a reference contact (name, phone, email), dates of performance, contract type and total value
Not in the notice text
- The middle of S02 RFQ 36C26027Q0088.pdf (later pages of the contract clauses, section C) was left out of the text that was read; the work statement, price schedule, wage determination and quote instructions were read.
- The equipment list has gaps: the True T-23DT unit with serial 7608527 appears twice, and some items have no serial number or model.
- No site visit is mentioned in the text that was read.
- No total contract value is given; only per-year ceilings on the T&M lines.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email to Contracting Officer Danielle Carrico at danielle.carrico@va.gov. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- 260-Network Contract Office 20 (36C260), Vancouver, WA
- Product/service code
- H379 · Inspection – Cleaning Equipment and Supplies
- Business type
- Facilities, janitorial & grounds (FedReady's grouping, from NAICS 561210)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number # 36C26027Q0088 is issued as a request for quotation (RFQ) for the Mann-Grandstaff VAMC (Spokane, WA) Kitchen Equipmetn Regular Maintenance and Repairs, Base Plus Two Option Years. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. A list of line-item number(s) and items, quantities, and units of measure (including option(s), if applicable): See SECTION B.2 of the RFQ document attached. Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102): See SECTION B.3 of the RFQ document attached. Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47).: See SECTIONS B.1 AND B.2, as well as Block 15 (1st page) of the RFQ document attached. A list of solicitation provisions that apply to the acquisition (see 12.205(a)).: See SECTION E of the RFQ document attached. A list of contract clauses that apply to the acquisition (see 12.205(b)): See SECTION C of the RFQ document attached. The date, time, and place for receipt of offer and point of contact: See Block 8 (1st page) of the RFQ document attached. Any other additional information required by 5.101(c): None noted. IMPORTANT!!! Contractors providing a quote shall review section E.2 for quote mandatory submission requirements.
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