Combined Synopsis/Solicitation
Forklifts, Pallet Jacks, and Pallet Stackers for USCIS
Department of Homeland Security · U.S. Citizenship and Immigration Services
AI summaryU.S. Citizenship and Immigration Services (USCIS), for its Office of Intake and Document Production (OIDP) and Office of Information Technology (OIT), wants to lease and maintain forklifts, pallet jacks and pallet stackers at sites in Missouri, Kentucky and Maryland. The base year has four one-year options, up to 60 months. This is open to all businesses (no set-aside), awarded to the lowest price that passes the technical check, and the response due date is November 3, 2026, 10:00 AM Eastern. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 2 attachments weren't read (Attachment C _Pricing Spreadsheet_20261021.xlsx). Check the attachments on SAM.gov.
U.S. Citizenship and Immigration Services (USCIS), for its Office of Intake and Document Production (OIDP) and Office of Information Technology (OIT), wants to lease and maintain forklifts, pallet jacks and pallet stackers at sites in Missouri, Kentucky and Maryland. The base year has four one-year options, up to 60 months. This is open to all businesses (no set-aside), awarded to the lowest price that passes the technical check, and the response due date is November 3, 2026, 10:00 AM Eastern.
Who can bid
- Active registration in the System for Award Management (SAM) when you send the offer and at award. No set-aside applies.
- Representation that the company is not an inverted domestic corporation (FAR 52.209-2), completed and sent with the proposal.
- Equipment must be new and supported by its manufacturer in the continental United States.
How to submit: Email one original electronic proposal to Inna.A.Aydinyan@uscis.dhs.gov (Contract Specialist) and Rachel.M.Turner@uscis.dhs.gov (Contracting Officer). Faxed proposals are not accepted.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
From the version posted Oct 22, 2026.
- Worth checking: Kansas City delivery timing differs between the order form and the SOW. The SOW sets Kansas City delivery 60 days after the Government says the facility is ready, planned for later in fiscal year 2027. The order form's lines for end riders and stackers say 30 days after award.
- Worth checking: Frederick end rider: 60 days in the order form, 30 days in the SOW. The order form gives 60 days after award for the one electric pallet jack/end rider (CLIN 0003). The SOW's Phase 1 delivery table says within 30 calendar days after award for the Frederick equipment, which includes one end rider.
- Worth checking: Lease, ownership and equipment return are described differently. The SOW calls this a lease but says the Government receives ownership of the equipment on acceptance. It also says lease prices include the cost of returning equipment at the end of the lease. Ask how to price this.
Show all 9Show fewer
- Worth checking: Quantities on the schedule are unclear. Each lease line shows a quantity of 12 EA, while its text names two (2) forklifts, four (4) end riders and so on, for a 12-month period. The pricing spreadsheet was not read, so the pricing unit is unclear.
- Worth checking: Removal of old equipment appears only in the notice. The notice says the work includes removing and disposing of old equipment at Corbin and Lee's Summit. The statement of work does not describe this task, so the cost to price is unclear.
- Worth checking: Proposal must include FAR 52.209-2 form. A proposal without the completed inverted domestic corporation representation may be rejected.
- Worth checking: Four sites in three states, with travel and five years of service included. Travel for delivery, maintenance and repair is part of the price, with no separate reimbursement. Service must reach Missouri, Kentucky and Maryland sites on set response times.
- Minor: No question and answer period. Offerors cannot ask questions before the response due date, so the conflicts above go unresolved unless the Government amends the solicitation.
- Minor: Escort required at Government buildings. Contractor staff may enter the buildings only with continuous escort during work hours, which affects scheduling of delivery and service visits.
Read from the notice and 1 attachment. 1 of 2 not read. Show which files.
- Updated RFP 70SBUR27R00000001.pdf (read)
- Attachment C _Pricing Spreadsheet_20261021.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Lease and maintain new equipment: two (2) forklifts, four (4) ride-on electric pallet jacks/end riders, one (1) electric pallet jack/end rider, two (2) small battery-powered pallet jacks, and two (2) electric pallet stackers (walkie). Schedule lines read 12 EA each, for a 12-month period.
- Sites: Corbin, KY (one forklift, two small pallet jacks); Lee's Summit, MO and Kansas City, MO (one stacker and two end riders each); CIF Warehouse, Frederick, MD (one electric reach truck or stand-up counterbalance forklift and one end rider)
- Deliver, install, test and set up each unit with batteries, chargers, manuals and safety documentation, and give operators a familiarization and safety overview
- Maintenance included in the lease price: preventive service every 90 calendar days (or the maker's schedule if more often), repairs, parts, travel and service reports, for up to five years from acceptance
- Respond to service requests: acknowledge within one business day, then on-site service or remote diagnosis within two business days
- Schedule lines also include shipping (one each for Corbin, Frederick, Lee's Summit and Kansas City) and a training line (1 EA)
- Join a post-award conference within 10 calendar days after award and send the delivery and installation schedule within 10 calendar days after award
- Send a redacted and an unredacted copy of the signed contract to the USCIS FOIA Office within 30 days of award
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase order, single award
- Period of performance
- 1 base year + 4 one-year options, up to 60 months; the start date is set at award
- Place of performance
- Lees Summit, MO, USA (SAM.gov field). The notice lists the USCIS Lee's Summit Production Facility, USCIS Kansas City Mission Center Facility, USCIS Corbin Production Facility (Corbin, KY) and the CIF Warehouse in Frederick, MD.
- Estimated value
- Not stated
- How they'll choose
- Lowest price technically acceptable (LPTA): the lowest-priced offer that meets the technical requirements wins
- Offers due
- November 3, 2026, 10:00 AM Eastern
- How to submit
- Email one original electronic proposal to Inna.A.Aydinyan@uscis.dhs.gov (Contract Specialist) and Rachel.M.Turner@uscis.dhs.gov (Contracting Officer). Faxed proposals are not accepted.
What they'll judge offers on
- Technical Acceptability: the proposal must meet all specifications in the requirements document; any exception must be identified with the proposed alternative, which the Government reviews
- Price: the Government adds the price of all options to the base price; prices that are significantly unbalanced between years may make an offer unacceptable
What to include when you submit
- Price every line item using the CLIN structure in the Pricing Spreadsheet (Attachment C); only listed items are considered for award
- CLIN means contract line item number, one priced line of the order
- Include a completed copy of FAR provision 52.209-2 (the representation that you are not an inverted domestic corporation, a foreign-incorporated company treated as domestic) with the proposal
- Address all requirements in the statement of work; name any exception to a requirement and the alternative you propose
- Give make, model and specifications for each unit by location (the SOW says with the proposal or within 10 calendar days after award; the solicitation does not say which)
- Include charging requirements and charging options for each location with the proposal, including electrical service, receptacle type, charging time, charger size, mounting and ventilation needs
- State any maintenance exclusions clearly in the quote
- Show your Unique Entity Identifier (UEI) in the name and address block on the cover page, plus an EFT indicator if applicable
- Include a statement of how far you agree with all terms and conditions; hold your prices firm for 60 calendar days
- Have an active SAM.gov registration; your representations and certifications in SAM are part of the offer
After award, you must have
- Enroll in E-Verify (the federal employment eligibility system) within 30 calendar days of award if not already enrolled. From Updated RFP 70SBUR27R00000001.pdf:
Enroll as a Federal Contractor in the E-Verify program…
Not in the notice text
- Attachment C _Pricing Spreadsheet_20261021.xlsx is attached on SAM.gov but was not read here. It holds the line-item price structure bidders must fill in.
- The estimated value or budget is not stated.
- The start date of the period of performance is set at award and not given.
- The exact delivery date for Kansas City is not stated; it depends on Government notice that the facility is ready.
- Whether the final equipment list is due with the proposal or after award is not stated.
Eligibility and how to respond
- SAM.gov lists no set-aside, but the notice text limits who can bid:
- The notice text says this is set aside for small businesses, but SAM.gov lists no set-aside. Ask the contracting officer which one applies before you bid.
- How to submit, from the AI summary: Email one original electronic proposal to Inna.A.Aydinyan@uscis.dhs.gov (Contract Specialist) and Rachel.M.Turner@uscis.dhs.gov (Contracting Officer). Faxed proposals are not accepted. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- US Citizenship Immigration SVCS
- Product/service code
- 3930 · Warehouse Trucks and Tractors, Self-Propelled
- Business type
- Wholesale & general supplies (FedReady's grouping, from NAICS 423830)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Solicitation number 70SBUR27R00000001 is issued as a request for proposal (RFP) for Forklifts, Pallet Jacks, and Picker Stackers for USCIS. The following information is provided in accordance with Revolutionary FAR Overhaul (RFO) 12.202(b)(1). i. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number 70SBUR27R00000001 is issued as a request for proposal (RFP) for Forklifts, Pallet Jacks, and Pallet Stackers for USCIS. This acquisition is not set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. ii. A list of line-item number(s) and items, quantities, and units of measure. Information on Contract Line-Item Numbers, items, quantities, and units of measure found in 70SBUR27R00000001 Part I (SF1449) document. iii. Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102). USCIS requires the leasing of forklifts, pallet jacks, and associated materials for the Office of Intake and Document Production (OIDP) and Office of Information Technology (OIT). The OIDP offices require material handling equipment to safely and efficiently transport, store, retrieve, and manage inventory within warehouse and production environments. This requirement is for a base of one year plus four (4) one-year options. This requirement includes provision of new equipment, replacement of existing units, and the removal and disposal of old equipment at Corbin and Lee's Summit, as well as within the OIT offices. Equipment must meet facility-specific specifications and operational needs. See enclosed Statement of Work for more information on the requirement specifications. iv. Date(s) and place(s) of delivery and acceptance and f.o.b. point (see part 47). Period of Performance: to be determined upon contract award for a one-year base period of performance, with up to four (4) one-year optional periods with a potential POP eof 60 months Place of performance: Contractor Owned Facilities at USCIS Lee’s Summit Production Facility (LPF), USCIS Kansas City Mission Center Facility, USCIS Corbin Production Facility (CPF), CIF Warehouse Frederick MD. v. A list of solicitation provisions that apply to the acquisition (see 12.205(a)). See attached RFP document(s). vi. A list of contract clauses that apply to the acquisition (see 12.205(b)). See attached RFP document(s). vii. The date, time, and place for receipt of offer and point of contact. This posting shall close at 10:00 AM ET on Tuesday, November 3, 2026. Contracting Officer: Rachel Turner, rachel.m.turner@uscis.dhs.gov; Contract Specialist: Inna Aydinyan, Inna.A.Aydinyan@uscis.dhs.gov viii. Any other additional information required by 5.101(c). This request is not a Small Business set-aside Contract Type – Firm-fixed-price Award Method: Lowest Price Technically Acceptable (LPTA) NAICS code 423830 and PSC code 3930 This award is not for a construction requirement All responsible sources may submit a quotation, bid, or proposal, as appropriate, which will be considered by the agency.
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