Solicitation
VISN 2 Prosthetics Downstate Home Oxygen Services
Department of Veterans Affairs
AI summaryThe VA's New York/New Jersey health network (VISN 2) wants a contractor to provide home oxygen and related respiratory services to Veterans in the Bronx, Hudson Valley, New Jersey, New York Harbor and Northport areas. It is a firm-fixed-price, indefinite-quantity contract with pricing periods from January 2027 through June 2032. Offers are due November 10, 2026 (an amendment moved it to Feb 10, 2027, 4:00 PM EST). More in the summary
A newer version of this notice was posted Oct 28, 2026. It moves the due date from Oct 1, 2026 to Feb 10, 2027, which is the date shown on this page. See the latest version.
AI summary Beta
Summary of the version posted Sep 29, 2026. The notice was amended Oct 28, 2026. The due date moved from Nov 10, 2026 to Feb 10, 2027. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 13 attachments weren't read (Attachment A _Schedule of Supplies Services corrected references.xlsx). Check the attachments on SAM.gov.
The VA's New York/New Jersey health network (VISN 2) wants a contractor to provide home oxygen and related respiratory services to Veterans in the Bronx, Hudson Valley, New Jersey, New York Harbor and Northport areas. It is a firm-fixed-price, indefinite-quantity contract with pricing periods from January 2027 through June 2032. Offers are due November 10, 2026.
Who can bid (7)
- Active SAM registration is required
- The solicitation lists NAICS 325120 with a 1,200 employee size standard
- Joint Commission accreditation, or monthly reports showing full compliance with Joint Commission standards
Show all 7Show fewer
- Licensed and current respiratory therapists and service technicians, with VA background checks, PIV badges, CPRS access and mandatory trainings completed before work starts
- Thermal fuses must be provided and installed on home oxygen systems unless a VA provider documents a contraindication
- Service Contract Labor Standards wage determinations apply to New York and New Jersey counties
- Signed immigration and E-Verify compliance certification must be included with the proposal
How to submit: due November 10, 2026, 4:00 PM Eastern (extended from the original date by Amendment 0001). What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (9)
- Serious: Package has conflicting dates and mixed-up attachments. The cover form, the price schedule and the evaluation attachment used different start dates and some labeled Upstate or South; VA says corrected attachments were issued, but the price schedule spreadsheet could not be read.
- Serious: 24x7 service with 4-hour emergency response. You need round-the-clock call answering, in-home emergency visits within 4 hours across a large New York and New Jersey area, and a local service center.
- Serious: Fast, large transition. You must take over all existing home oxygen patients within 180 days of award and be ready by July 1, 2027, while new staff need 4 to 6 weeks of VA onboarding.
Show all 9Show fewer
- Worth checking: You bear the risk for equipment loss and damage. Contractor-owned equipment that is lost, stolen or misused by a patient is your cost, and you cannot bill the VA or the Veteran.
- Worth checking: Tight performance standards and invoicing rules. The quality plan sets targets such as 100% on-time set-ups and 100% accurate therapist notes, the two versions of the plan disagree on some targets, and late invoices get no correction period.
- Worth checking: No guaranteed volume. This is an indefinite-quantity contract with only estimated quantities, and the contract minimum and maximum were not shown in the text read.
- Worth checking: Unclear set-aside status. The notice says no set-aside, but the clause list includes a total service-disabled veteran-owned small business set-aside notice, so confirm with the contracting officer.
- Worth checking: No past performance may lose to a proven bidder. A neutral past performance rating is allowed but may not win against bidders with strong records.
- Minor: VA data security and health privacy rules. You must follow VA information security rules and sign a business associate agreement for patient health data.
Read from the notice and 12 attachments. 1 of 13 not read. Show which files.
- 36C24226R0081 0001.docx (read)
- 36C24226R0081_2_Final_2.docx (read)
- Questions asked and Answered.docx (read)
- Attachment B EVALUATION FACTORS - VISN 2 Downstate HOME OXYGEN.docx (read)
- Attachment F - QASP VISN 2 SouthHOME OXYGEN.docx (read)
- Attachment J - QASP TEMPLATE - - VISN 2 DOWNSTATE HOME OXYGEN SERVICES.docx (read)
- ATTACHMENT I Mandatory use of thermal fuses.docx (read)
- ATTACHMENT E Past Performance Reference.docx (read)
- Attachment C - Customer Satisfaction Survey - Downstate Home Oxygen.docx (read)
- ATTACHMENT D Past Performance Questionnaire Home Oxygen.docx (read)
- ATTACHMENT G - Contractor Certification Form.docx (read)
- ATTACHMENT H Wage Determination.docx (read)
- Attachment A _Schedule of Supplies Services corrected references.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Rent and set up home oxygen equipment: stationary and portable concentrators, liquid oxygen, cylinders and backup systems
- Provide home ventilators, supplies and replacement items as needed, including emergency replacement and long-term travel support
- Complete patient set-ups within 24 hours and respiratory therapist visits on a 30-day and six-month schedule
- Provide 24x7 call answering and in-home emergency service within 4 hours
- Train patients and caregivers, including fire safety, and install thermal fuses on oxygen systems
- Enter respiratory therapist notes in the VA's patient record system (CPRS) within three business days
- Send VA monthly reports and invoices, including customer satisfaction results
- Move existing Veterans to the new contractor within 180 days after award, ready by July 1, 2027
- Contract type
- Firm-fixed-price, indefinite-quantity contract (commercial services)
- Period of performance
- Base pricing period 1/1/2027 to 12/31/2027, then pricing periods through 12/31/2031 and a final period 1/1/2032 to 6/30/2032 (described in Q&A as an option to extend for transition). Dates in the package conflict with each other.
- Place of performance
- VISN 2 Downstate: the Bronx, Hudson Valley, NJ, New York Harbor and Northport VA medical center catchment areas, in New York and New Jersey
- Estimated value
- Not stated
- How they'll choose
- Best value tradeoff. Technical capability and past performance together are significantly more important than price.
- Offers due
- November 10, 2026, 4:00 PM Eastern (extended from the original date by Amendment 0001) (from the version posted Sep 29, 2026; amended since)
What they'll judge offers on
- Factor 1: Technical Capability (Subfactor A Quality; Subfactor B Management, Experience and Staffing; Subfactor C Transition/Implementation Plan)
- Factor 2: Past Performance
- Factor 3: Cost/Price
What to include when you submit
- Respond to every factor and subfactor in the order shown in Attachment B, in clearly labeled sections
- Price every row of the corrected Attachment A schedule: unit cost and estimated total for every CLIN
- Include the Joint Commission survey results or a description of how you meet Joint Commission rules, plus your incident reporting, emergency management and infection control policies
- List 3 to 5 relevant past performance references from the last five years on Attachment E, with a summary statement
- List any contract terminations or cure notices from the last 8 years, or state there are none
- Include the signed Attachment G immigration and E-Verify certification
- Acknowledge each solicitation amendment
- Have references return Attachment D, the Past Performance Questionnaire
Current contractor
No incumbent is named.
Not in the notice text
- Estimated annual quantities and total value (the corrected Attachment A price schedule spreadsheet was not read)
- Contract minimum and maximum order quantities
- How to submit the offer (email, portal or other) is not shown in the text provided
- Page limits for the proposal
- Most of the Performance Work Statement was cut off, including equipment specifications, staffing and reporting detail
- Whether the contract is truly unrestricted or a service-disabled veteran-owned set-aside
- Which dates control: January 2027 pricing periods versus the October 2026 fiscal-year schedule
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How and where to submit is in the notice text and its attachments on SAM.gov.
Notice details
- Posted
- Jun 23, 2026
- Notice type
- Solicitation
- Office
- 242-Network Contract Office 02 (36C242), Albany, NY
- Product/service code
- 6835 · Medical Gases
- Business type
- Manufactured parts & equipment (FedReady's grouping, from NAICS 325120)
- Versions
5 versions have been posted, newest first.
- Oct 28, 2026 · Amendment 0004Due Feb 10, 2027 (changed)
- Sep 29, 2026 · Amendment 0003Due Nov 10, 2026 (changed)
- Sep 25, 2026 · Amendment 0002Due Nov 5, 2026
- Sep 24, 2026 · Amendment 0001Due Nov 5, 2026 (changed)
- Jun 23, 2026 · Solicitation (this version)Due Oct 1, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
Downstate Home Oxygen
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