Dike B Generator Installation, Mansfield Hollow Dam, Mansfield Center, CT

What they want

• Prepare the site at Dike B: stake the layout, excavate, and compact a 30 ft by 30 ft gravel platform at least 6 inches deep; trench and lay underground PVC (plastic) conduit.
• Pour a 20 ft by 20 ft reinforced concrete pad (4,000 pounds per square inch, at least 6 inches thick, 2 inches above grade) and let it cure at least 7 calendar days before setting equipment.
• Install a 15 kW, three-phase 277/480 volt, liquid-cooled, propane-fueled standalone generator in a locking, sound-attenuated enclosure, plus a 120-gallon propane tank, piping, and a lockable fuel shutoff valve; fill the tank.
• Build a 24 ft by 24 ft by 8 ft black chain-link security fence with three strands of barbed wire and a 96-inch double-swing gate, with all fence metal grounded.
• Install pedestal panelboards (breaker boxes), a step-down transformer, wiring through the existing conduit of about 230 feet, two 10-foot light poles with LED floodlights, and two weatherproof ground-fault circuit interrupter (GFCI) outlets; connect to the existing Flowserve/Limitorque sluice gate operator. Amendment 0001 allows independently supported light poles with concrete foundations.
• Test and commission: propane pressure test certified by a licensed propane technician, manufacturer-approved generator commissioning, and a live full-load test of the sluice gate operator on generator power.
• Close out: at least one on-site training session by a factory-authorized representative, two hard copies and one PDF of the operations and maintenance manual, and electrical as-built drawings of the generator pad.
• Safety paperwork before field work: Accident Prevention Plan (ENG Form 6293), activity hazard analyses, a designated Level 3 Site Safety and Health Officer (SSHO), and product data, all due within 21 days of the notice to proceed.

What they'll judge offers on

• Technical: the Government reviews key personnel, subcontractor teaming arrangements, documents and certifications, using the information in the Solicitation Survey
• Price: responsive quotes are ranked from lowest to highest price, including options; every bid schedule line must be priced, and $0 or Not Separately Priced entries are rejected under Section M
• Past Performance: successful contracts within the past three years, with relevant work rated higher; no past performance is rated neutral; only the prime's history counts unless a teaming arrangement is submitted

What to include when you submit

• Fill in the whole bid schedule: Phase 1; Phase 2 (gravel foundation, concrete pad); Phase 3 (generator, propane tank, fencing); Phase 4; Phase 5. Each line is priced as JOB, QTY 1. Blank lines make the quote non-responsive.
• Sign the SF 18 in block 14.
• Return signed copies of all material amendments (SF 30, the amendment form), including Amendment 0001.
• Complete and return the Solicitation Survey issued for this solicitation: years of experience, any terminated work, subcontractor name and contact, licenses, and three past performance references.
• Past performance: experience must be completed within the past three years; give the prime's own contracts. Subcontractor experience counts only with a signed teaming arrangement from the subcontractor.
• Name any subcontractor with contact information; the survey rejects 'to be determined' for subcontractors.
• Attach electrician and plumber license documents, as the survey marks them applicable; plans for any certificates not yet held must name the course, provider, dates, and a link.
• Give your unique entity identifier (UEI) and CAGE code (Commercial and Government Entity code), and keep your SAM.gov registration active; representations and certifications are completed in SAM.gov.
• Price as a single firm fixed price; a sliding scale or escalation tied to any contingency is not accepted.

After award, you must have

• Payment bond or irrevocable letter of credit for 100% of the contract price (contracts of $35,000 or more), plus a performance bond for 100% of the price if the total is $150,000 or more, due within 10 days after award. From Solicitation W912WJ27QA001.pdf: A Performance Bond shall be required if the total price of the quote is $150,000.00 or above.
• At least one Level 3 Site Safety and Health Officer (SSHO) on site, and two employees certified in First Aid and cardiopulmonary resuscitation (CPR) on shifts with multiple employees. From Solicitation W912WJ27QA001.pdf: The Contractor shall employ a minimum of one person to function as a Level 3, SSHO.

Current contractor

No incumbent is named; Section L says this work is considered "new".

Not in the notice text

• About 14,000 characters in the middle of the solicitation PDF (part of the contract clauses in Section I) weren't read, so some contract clauses may be missing from this brief.
• The notice and documents give no budget, Government estimate, or contract value.
• No site visit dates are given; the technical point of contact arranges visits.
• No deadline for questions is stated; questions go to the Contract Specialist, not the technical point of contact.
• The notice to proceed date and expected award date aren't stated.
• Which state licenses the electrician and plumber must hold isn't stated.
• The relative importance of the technical, price and past performance factors isn't stated.