Combined Synopsis/Solicitation
IT Solution for UIN
Department of State
AI summarySmall businesses only: the State Department (Acquisitions - AQM Momentum), under solicitation 19AQMM27Q0008, wants workstations, monitors, mapping software licenses and installation for the Mexican Navy's Naval Intelligence Unit in Mexico City, bought as one firm-fixed-price (FFP: one set price, whatever the work costs) purchase order. Quotes go by email only. The SAM.gov response date is November 13, 2026, 5:00 PM Central, but the notice text says November 12, 2026. The vendor must import or locally buy the items, clear Mexican customs, deliver within 60 business days of award, install, and give 12 months of in-country warranty and Spanish-language support. More in the summary
AI summary Beta
This summary may miss requirements: 1 of 3 attachments weren't read (Attachment 2 - Pricing Table.xlsx). Check the attachments on SAM.gov.
Small businesses only: the State Department (Acquisitions - AQM Momentum), under solicitation 19AQMM27Q0008, wants workstations, monitors, mapping software licenses and installation for the Mexican Navy's Naval Intelligence Unit in Mexico City, bought as one firm-fixed-price (FFP: one set price, whatever the work costs) purchase order. Quotes go by email only. The SAM.gov response date is November 13, 2026, 5:00 PM Central, but the notice text says November 12, 2026. The vendor must import or locally buy the items, clear Mexican customs, deliver within 60 business days of award, install, and give 12 months of in-country warranty and Spanish-language support.
Who can bid (4)
- Must be a small business under NAICS 334111 (this is a total small business set-aside), with an active SAM.gov registration that shows small business status and lists 334111 among the displayed NAICS codes
- Nonmanufacturer rule clause (FAR 52.219-33) is included: a reseller must provide an end item made by a small business in the United States, be primarily engaged in retail or wholesale trade selling this type of item, and take ownership or possession of the items
- Ability to clear Mexican customs, pay import taxes and supply import permits and paperwork if any item is bought outside Mexico
Show all 4Show fewer
- Manufacturers of the equipment must have a local presence in Mexico and be able to give warranty and technical support in Spanish
How to submit: Email only to Alexander Bring, the contracting officer (BringAG@state.gov). Quotes sent any other way will not be accepted., due November 13, 2026, 5:00 PM Central (SAM.gov). The solicitation form and instructions say 5:00 PM CST, Mexico City, November 13, 2026; the notice text says November 12, 2026.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (12)
From the version posted Oct 26, 2026.
- Serious: Small business set-aside under NAICS 334111. Only small businesses with an active SAM.gov registration showing small business status under 334111 will be evaluated for award. Check a SAM.gov registration.
- Serious: Work and delivery in Mexico: importing, customs, taxes and VAT paperwork fall on the bidder. INL Mexico will not help with importation, so a U.S. small business must manage customs clearance, import taxes, permits and Mexican tax-compliant invoices (facturas) itself.
- Serious: Mexican invoice (Factura) requirement for the VAT line. To claim VAT, the bidder must get a Factura from a Mexican company or hold a Mexican VAT registration number to issue its own; invoices must be in English and Spanish. Without this the VAT payment can be denied.
Show all 12Show fewer
- Serious: Export/Import Plan must be in the quote. A missing or incomplete Export/Import Plan (deliverable D01) is called a deficiency and can make the quote unacceptable.
- Worth checking: Nonmanufacturer rule applies to resellers. A reseller must supply items made by a small business in the United States. The brand-name items listed are from large makers; ask the contracting officer how this clause applies.
- Worth checking: Manufacturers must have a local presence in Mexico. The 12-month in-country warranty and Spanish-language support depend on the equipment makers having Mexican offices, which the bidder must verify.
- Worth checking: Delivery only after written approval from INL Mexico Logistics. Items cannot ship until INL Mexico Logistics approves in writing, yet the 60 business-day delivery clock runs from award. Staff must be on site at delivery to inventory items.
- Worth checking: Past performance: three relevant projects in five years. Mexico-specific importation, installation, warranty or support experience is emphasized; a firm without it may score lower.
- Worth checking: Prices in U.S. dollars with VAT only on CLIN 009. Unit prices must exclude VAT; VAT is one separate firm-fixed-price line at 16 percent on the taxable lines. Mistakes in the pricing table can remove a quote from consideration.
- Worth checking: Defense Base Act insurance clause. The clause requires Defense Base Act workers' compensation insurance for covered employees doing services, which includes installation work abroad; check cost and any waiver with the contracting officer.
- Minor: Workstation specification reads inconsistently. Appendix A lists both an Intel Core i5 and an Intel Xeon W5-2565X processor for the same workstation; ask which is meant before pricing.
- Minor: Questions due November 2, 2026. Questions go by email to the contracting officer by 5:00 PM CST (Mexico City) on November 2, 2026; answers will be posted as an amendment on SAM.gov.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- 19AQMM27Q0008 (SF-1449).pdf (read)
- Attachment 1 - Statement of Work.docx (read)
- Attachment 2 - Pricing Table.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- 24 workstations (QTY 24 Ea.), brand name or equal to a Dell Precision 5860 with an Intel Xeon W5-2565X processor, NVIDIA RTX A6000 graphics, 128 GB RAM
- Monitors: 20 24-inch flat monitors (QTY 20 Ea.) and 14 40-inch curved monitors (QTY 14 Ea.)
- Mapping software: 12 ArcGIS Professional Plus licenses (QTY 12 Ea.), 1 ArcGIS Enterprise (QTY 1 Ea.), 1 Image Server Extension (QTY 1 Ea.), 1 SOCET GXP bundle (QTY 1 Ea.)
- Installation and integration of all hardware and software at the Naval Intelligence Unit, plus operational capability testing (CLIN 008, QTY 1 LT)
- Delivery to Coyoacan, Mexico City no later than 60 business days after award; installation within 30 business days after the hardware is delivered and accepted
- Handle importation or local purchase: customs clearance, import permits and taxes in Mexico, and a bill of materials 5 business days before shipping
- 12 months of in-country warranty plus technical support and software maintenance in Spanish (remote support Monday to Friday, 8:00 to 17:00, 4-hour response)
- A value-added tax (VAT, called IVA in Mexico) line (CLIN 009, QTY 1 LT) priced at 16 percent, with Mexican-compliant invoices (facturas) so the U.S. Government can reclaim the tax
- Contract type
- Firm-fixed-price (FFP) purchase order
- Period of performance
- Effective on the contracting officer's signature and in effect for 12 months. Hardware and licenses due within 60 business days of award; installation within 30 business days after hardware is delivered and accepted.
- Place of performance
- MEX (outside the United States). Delivery address: MARINA-UIN, Coyoacan, Mexico City
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation of quotes under FAR 12.203(c)(2), not FAR Part 15 procedures. Technical and Past Performance combined are more important than Price. The Government may award to other than the lowest price.
- Offers due
- November 13, 2026, 5:00 PM Central (SAM.gov). The solicitation form and instructions say 5:00 PM CST, Mexico City, November 13, 2026; the notice text says November 12, 2026.
- How to submit
- Email only to Alexander Bring, the contracting officer (BringAG@state.gov). Quotes sent any other way will not be accepted.
- Page limits
- Volume I (Technical Proposal): 20 pages. Volume II (Price Proposal): no page limit. Cover page, title page, table of contents, list of acronyms, manufacturer datasheets and past performance reference forms do not count toward the 20 pages.
What they'll judge offers on
- Factor 1 - Technical: how well the proposed hardware, software and installation meet the requirements, including the approach to importation or local delivery, installation, and in-country warranty and technical support in Mexico; specificity, completeness and demonstrated feasibility
- Factor 2 - Past Performance: relevance and quality on work of similar size, scope and complexity, including Mexico-specific importation, installation, warranty or technical support experience, work for INL, the Department of State or other U.S. agencies, and teaming partner experience
- Factor 3 - Price: fair and reasonable; price may matter more as quotes become more technically similar
What to include when you submit
- Send two separate volumes: Volume 1 - Technical Proposal and Volume 2 - Price Proposal (the price table plus a supporting price narrative)
- Technical volume: describe the proposed equipment and software and show how each item meets or exceeds Appendix A of the statement of work. Include specification sheets, manufacturer documentation, model numbers and photographs.
- Confirm all equipment is brand new; refurbished, recycled or used equipment is not acceptable
- Include a complete Export/Import Plan (statement of work deliverable D01) with the quote: import or buy locally, documents required, U.S. export and Mexican import rules, ports of entry, customs broker, and VAT/Factura compliance
- Describe delivery and logistics in Mexico City, including coordination with INL Mexico Logistics, shipment consolidation, on-site inventory check and the bill of materials
- Describe installation and integration, operational capability testing, the 12-month in-country warranty, and Spanish-language support (remote support Monday to Friday, 8:00 to 17:00, 4-hour response)
- Past performance: at least three (3) relevant projects completed within the past five (5) years, with customer, contract details, dates, points of contact, description and current status
- Price volume: complete Attachment 2 - Pricing Table, entering only unit prices in U.S. dollars (two decimal places), without adding, deleting or changing CLINs, descriptions or quantities
- Unit prices are firm-fixed-price, include delivery, installation, testing, training and documentation, and exclude VAT; VAT goes only on CLIN 009 as one amount on the taxable CLINs
- Write a short price narrative confirming FFP and U.S. dollar pricing, key pricing assumptions (local purchase versus importing), VAT treatment, and any subcontractors
- Keep quoted prices firm for 90 calendar days from the quote due date
- Keep an active SAM.gov registration (System for Award Management, the federal vendor registry) showing small business status with NAICS 334111 selected
- Submitting a quote certifies that the firm does not operate diversity, equity and inclusion programs that violate federal anti-discrimination laws (provision H-050)
- Send questions only to the contracting officer by email; contact with other Government personnel can get a firm excluded
After award, you must have
- Defense Base Act (DBA) workers' compensation insurance from a Department of Labor-approved provider for covered employees (clause 652.228-71) From 19AQMM27Q0008 (SF-1449).pdf:
The Contractor shall procure Defense Base Act (DBA) insurance directly from a Department of Labor (DOL) approved insurance…
Current contractor
No incumbent is named. The items will be donated to the Mexican Navy's Naval Intelligence Unit.
Not in the notice text
- Part of the solicitation form (clauses and representations in the middle of the SF 1449 PDF) was not read, and Attachment 2 - Pricing Table (a spreadsheet) is attached but not read
- Which date is right for the response due date: November 12, 2026 in the notice text or November 13, 2026 in SAM.gov and the solicitation
- The Government's estimate or budget is not stated
- How the nonmanufacturer rule (small business U.S. makers) applies to the brand-name Dell, Esri and SOCET GXP items is not explained
- Whether a site visit is planned is not stated; installation is on site in Mexico City
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 334111
- How to submit, from the AI summary: Email only to Alexander Bring, the contracting officer (BringAG@state.gov). Quotes sent any other way will not be accepted. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Acquisitions - Aqm Momentum, Washington, DC
- Product/service code
- 7A20 · IT and Telecom – Application Development Software (Perpetual License Software)
- Business type
- IT, software & telecom (FedReady's grouping, from NAICS 334111)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quoters are being requested and a separate written solicitation will not be issued. Solicitation number 19AQMM27Q0008 is issued as a Request for Quotations (RFQ) for an IT solution including workstations, monitors, and geospatial analysis software licenses, along with installation services for the Government of Mexico's Secretariat of the Navy, Naval Intelligence Unit (MARINA-UIN). This acquisition is set aside for small business concerns under NAICS 334111 – Electronic Computer Manufacturing. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. (ii) Line Items: See attached SF-1449, Section A (CLINs 001–009). (iii) Description of Requirements: See attached SF-1449, Section C-001 and Attachment 1 (Statement of Work), including Appendix A – Technical Specifications. (iv) Delivery and Acceptance: F.O.B. Destination at MARINA-UIN, Coyoacán, Mexico City. See attached SF-1449, Section F-006 and SOW for full schedule and delivery address. (v) Applicable Solicitation Provisions: See attached SF-1449 (vi) Applicable Contract Clauses: See attached SF-1449 (vii) Quotation Due Date, Time, Place, and Point of Contact: Quotations are due no later than 5:00 p.m. CST (Mexico City) on November 12, 2026, submitted via email to Alexander Bring (BringAG@state.gov). See attached SF-1449, Section L-001 for full submission instructions. (viii) Additional Information: Quoting firms must maintain an active SAM registration reflecting small business status under NAICS 334111. Award will be based on a comparative evaluation of quotations under FAR 12.203(c)(2). See attached SF-1449.
Similar open opportunities
- Computer SubassemblNavy NAVSUP Weapon Systems Support wants a contractor to repair and test a computer subassembly (BAE Systems drawing 1072353G-4) and return units to ready-for-issue condition.
- Processor, Display a, in Repair/Modification ofThe Navy (NAVSUP Weapon Systems Support) wants 17 units of a Display Processor, national stock number (NSN) 7B22-01-522-2097, repaired and returned to Ready for Issue (RFI)…
- Radio and Television Communication Equipment, Airborne (N0038326PR0R524 FMS)
- Supermicro 1U rack-mount server assemblies
- SuperServer