Combined Synopsis/Solicitation
Paint Services in support of the HC-144 Aircraft.
Department of Homeland Security · U.S. Coast Guard
AI summaryThe U.S. Coast Guard Aviation Logistics Center (part of the Department of Homeland Security) wants paint services for its HC-144 aircraft, done at the contractor's own facility. The Government plans one firm-fixed-price (FFP: one set price, whatever the work ends up costing) requirements contract, which means it orders only what it needs. It has one base year and four one-year options, up to five years in all. The response due date is November 23, 2026, 4:00 PM Eastern, and questions are due November 2, 2026. More in the summary
A newer version of this notice was posted Oct 23, 2026. See the latest version.
AI summary Beta
Summary of the version posted Oct 20, 2026. The notice was amended Oct 23, 2026. Check what else changed on SAM.gov. This summary may miss requirements: 1 of 3 attachments weren't read (Attachment 2 - Schedule of Services.xlsx). Check the attachments on SAM.gov.
The U.S. Coast Guard Aviation Logistics Center (part of the Department of Homeland Security) wants paint services for its HC-144 aircraft, done at the contractor's own facility. The Government plans one firm-fixed-price (FFP: one set price, whatever the work ends up costing) requirements contract, which means it orders only what it needs. It has one base year and four one-year options, up to five years in all. The response due date is November 23, 2026, 4:00 PM Eastern, and questions are due November 2, 2026.
Who can bid (5)
- Federal Aviation Administration (FAA) certified Part 145 repair center with an onsite de-paint and paint facility and the equipment to do minor aircraft maintenance.
- An onsite, environmentally controlled paint facility with dedicated space for the aircraft, plus equipment to tow, jack, weigh and defuel or refuel it, 28 volt DC and 115 volt AC 400 Hz power, and a hydraulic power unit.
- A quality system that meets ISO 9000, AS9100 or one the Coast Guard accepts.
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- Past performance rated Superior or Satisfactory.
- Active registration in the System for Award Management (SAM).
How to submit: Email quotations are preferred, sent to Steven.A.Goodwin@uscg.mil, with 70Z03827QL0000005 in the subject line.. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
- Serious: FAA Part 145 repair station with an onsite paint facility required. A business without an FAA certified repair center and a controlled paint facility big enough for an aircraft cannot meet the basic requirement.
- Worth checking: Past performance must be Superior or Satisfactory. A firm with no record is rated Neutral, and the text does not say whether Neutral can win, so ask the contracting officer.
- Worth checking: Fixed turnaround days after receiving the aircraft. Delivery is rated on 24 days to scuff-sand-and-paint, 10 days to de-paint and 17 days to paint, and an Unsatisfactory rating makes an offer ineligible.
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- Worth checking: Scuff-sand-and-paint time differs: 16 days or 24 days. Section 2.3.1 of the performance work statement says 16 days after receipt of the aircraft, while section 5.0 and the evaluation terms say 24 calendar days. Ask which governs.
- Worth checking: Contractor shares the risk of aircraft loss. Under the ground and flight risk clause, the contractor's share of a loss is the lesser of $100,000 per event or 20 percent of the price, and these costs are unallowable.
- Worth checking: Technical manuals are not read (it may be an attached file the AI skipped; check SAM.gov) by the Coast Guard. You must buy the CN-235 manuals directly from Airbus, and the Air Force and Navy technical orders also come from other sources, so allow time and cost to get them.
- Worth checking: All quantities are estimates. The Government does not promise any volume, and a shortfall in orders does not entitle the contractor to a price adjustment.
- Minor: Option period wording differs. The notice says to price each of the 5 one-year option periods, but the contract is one base year plus four option years (five years in all). Confirm what must be priced.
- Minor: Possible pre-award site visit. The Coast Guard may inspect your site, and a subcontractor's site if one is used, before award.
- Minor: Questions due November 2, 2026. Questions must be sent in writing by this date, which is before the response due date.
Read from the notice and 2 attachments. 1 of 3 not read. Show which files.
- Attachment 3 - Performance Work Statement.pdf (read)
- Attachment 1- Terms and Conditions.pdf (read)
- Attachment 2 - Schedule of Services.xlsx: not read (the AI doesn't read this file type yet): open it on SAM.gov
Full summary
What they want
- Option 1: scuff-sand and repaint the outside of the fuselage after the aircraft's depot maintenance (programmed depot maintenance inspection, done every four years). Section 5.0 gives 24 calendar days after receipt of the aircraft; section 2.3.1 says 16 days (see red flags).
- Option 2: strip the paint from metal structures before depot maintenance within 10 calendar days of receiving the aircraft, then repaint after it within 17 calendar days.
- Protect composite skin, engines, intakes and other openings with masking, apply Alodine to bare metal, then prime and paint to military specifications and Coast Guard drawings 1100-11-1 and 1100-11-2.
- After painting, put temporary aircraft numbers on the nose, weigh the aircraft with the Coast Guard inspector's help, and lubricate it using Maintenance Procedure Card 122001.0.
- Defuel the aircraft on arrival, test the fuel, credit the Coast Guard for it, then refuel after weighing, charging the day's moving average price per gallon.
- Provide a Certificate of Conformance, paint and environmental records (temperature, humidity, batch and lot numbers, coating thickness) and a warranty for paint failures from workmanship.
- Supply all labor, equipment, facilities, masking, solutions, primer and topcoats, and dispose of waste under local and state rules. Coast Guard staff inspect and accept the work at the contractor's site.
- Contract type
- Indefinite delivery requirements contract, firm-fixed-price (FFP); all quantities are estimates
- Period of performance
- 1 base year starting at award + 4 one-year options; total not more than 5 years
- Place of performance
- Elizabeth City, NC, USA, as SAM.gov gives it; the performance work statement says inspection and acceptance happen at the contractor's site
- Estimated value
- Not stated
- How they'll choose
- Best value to the Government. The four factors are listed in order of importance, and all non-price factors combined are more important than price.
- Offers due
- November 23, 2026, 4:00 PM Eastern (from the version posted Oct 20, 2026; amended since)
- How to submit
- Email quotations are preferred, sent to Steven.A.Goodwin@uscg.mil, with 70Z03827QL0000005 in the subject line.
What they'll judge offers on
- Technical Acceptability: rated Superior, Satisfactory, Marginal or Unsatisfactory. The quote must show compliance with every performance work statement requirement (explain any it cannot meet), an acceptable turnaround time for paint, de-paint and scuff-sand-and-paint, and an understanding of the work.
- Past Performance: rated Superior, Satisfactory, Marginal, Unsatisfactory or Neutral. Only Superior or Satisfactory is eligible for award. Send completed Past Performance Questionnaires (Appendix C).
- Delivery: rated Superior, Satisfactory or Unsatisfactory, based on section 5.0 (24 calendar days for scuff-sand-and-paint, 10 for de-paint, 17 for paint). Only Superior or Satisfactory is eligible for award.
- Price: priced separately for every line item for the base year and all option years. Prices are checked for completeness, fairness and reasonableness, and may be rejected if the option years are significantly unbalanced.
What to include when you submit
- Questions go in writing to Steven.A.Goodwin@uscg.mil and are due November 2, 2026.
- Identify the quote with the solicitation number, company name, address, telephone number and CAGE code (Commercial and Government Entity code: a company ID), and your Unique Entity Identifier (UEI).
- Price every contract line item on the Schedule of Services (Attachment 2) for the base year and all four option periods. Leaving out option year pricing may get the quote excluded.
- State how far you agree with all terms and conditions, and complete the representations and certifications that are not already in your System for Award Management (SAM) record.
- Show compliance with every performance work statement requirement and explain any you cannot meet. If you do not, the Coast Guard assumes you take no exception.
- Include completed Past Performance Questionnaires (Appendix C).
- Provide an uncontrolled copy of your quality manual, including a mission statement.
- Hold prices firm for 60 calendar days from the response due date.
Not in the notice text
- The price schedule is attached but not read: Attachment 2 - Schedule of Services.xlsx has the line items, estimated quantities and pricing format, so check it on SAM.gov before quoting.
- The Past Performance Questionnaires (Appendix C) were not in the files read.
- The notice calls the performance work statement Attachment 4, but the file posted is named Attachment 3.
- SAM.gov does not state a set-aside, and the notice text does not say the buy is set aside.
- The Service Contract Labor Standards clause is marked in the terms, but no wage determination was in the files read.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email quotations are preferred, sent to Steven.A.Goodwin@uscg.mil, with 70Z03827QL0000005 in the subject line. Check it in the notice before you send anything.
- Service contracts usually set minimum pay rates (the Service Contract Act). Price the labor with the SCA price calculator.
Notice details
- Posted
- Oct 20, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- Aviation Logistics Center (ALC)(00038), Elizabeth City, NC
- Product/service code
- J016 · Maint/Repair/Rebuild of Equipment – Aircraft Components and Accessories
- Business type
- Transportation, logistics & vehicles (FedReady's grouping, from NAICS 488190)
- Versions
2 versions have been posted, newest first.
- Oct 23, 2026 · Amendment 0001Due Nov 23, 2026
- Oct 20, 2026 · Combined Synopsis/Solicitation (this version)Due Nov 23, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a combined synopsis solicitation for commercial items prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) subpart 12.201 as supplemented with additional information included in this notice. This announcement constitutes as the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 70Z03827QL0000005 is issued as a Request for Quotation (RFQ). This solicitation document and incorporated provisions and clauses are those in effect as of April 27, 2026, IAW the Revolutionary FAR Overhaul (RFO). The applicable North American Industry Classification Standard Code is 488190. The small business size standard is $40M. The award will be in accordance with FAR 6.104-1. It is anticipated that an Indefinite Delivery Requirements contract consisting of a one-year base period and four one-year option periods shall be awarded as a result of this synopsis solicitation. The total duration of this contract shall not exceed five (5) years. Offeror’s must submit prices for each of the 5 one-year option periods in order to be considered for award. These services are in support of the HC-144 aircraft. ALL QUANTITIES ARE ESTIMATES. Sources must be able to supply deposit-level paint services for the components and aircrafts specified in the attached Schedule of Services. Proposals will be evaluated to achieve the best value to the Government. Award will be made to the offeror who meets all criteria contained within this solicitation and associated attachments. See Attached Documents: Attachment 1: Terms and Conditions Attachment 2: Schedule of Services Attachment 4: Performance Work Statement Closing date and time for receipt of offers is 23 November 2026 at 4:00 p.m. Eastern Time. All questions must be submitted by 02 November 2026. Email quotations are preferred and must be sent to Steven.A.Goodwin@uscg.mil. *Please indicate 70Z03827QL0000005 in the subject line.*
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