Solicitation
VISN 4 Coagulation Testing
Department of Veterans Affairs
AI summarySolicitation 36C24427Q0022: VA Network Contracting Office 4 wants a five-year indefinite delivery, indefinite quantity (IDIQ) contract, where orders are placed as needed, for automated blood-clotting (coagulation) test systems and per-test supplies at nine VA medical centers in Pennsylvania and Delaware. No set-aside is used, so any business may quote by the response due date of November 18, 2026, 3:00 PM Eastern. The Philadelphia instrument must attach to the existing Beckman DxA automation line. More in the summary
AI summary Beta
The notice looks incomplete: The middle of the performance work statement (PWS) in 36C24427Q0022 Edited 10_26.pdf and 36C24427Q0022.pdf was attached but not read; the technical features (paragraph 8.2), hardware features (paragraph 8.3), scope, back-up analyzer rules and interface details are there and are on SAM.gov. Check the attachments on SAM.gov.
Solicitation 36C24427Q0022: VA Network Contracting Office 4 wants a five-year indefinite delivery, indefinite quantity (IDIQ) contract, where orders are placed as needed, for automated blood-clotting (coagulation) test systems and per-test supplies at nine VA medical centers in Pennsylvania and Delaware. No set-aside is used, so any business may quote by the response due date of November 18, 2026, 3:00 PM Eastern. The Philadelphia instrument must attach to the existing Beckman DxA automation line.
Who can bid
- Open to all businesses: no set-aside is used
- Active System for Award Management (SAM.gov) registration; the solicitation incorporates the SAM registration provision
- Offer an instrument that can attach to the Beckman DxA automation line at Philadelphia in the footprint available
How to submit: Email signed and dated quotation to Contracting Officer Keri Hester at keri.hester1@va.gov. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (10)
From the version posted Oct 26, 2026.
- Serious: Philadelphia instrument must attach to the Beckman DxA line. The Government rejected a request to accept another vendor's automation module, so a business without a Beckman-compatible instrument may not be able to bid.
- Worth checking: Existing autoverification software must be kept. The Government declined to accept offeror-provided rules-based autoverification, so the instrument must work with the lab's current software.
- Worth checking: Question deadline: November 10, 2026 or November 18, 2026. Amendment 0001 sets the question cutoff at November 10, 2026, but the edited SF 1449 says questions are due before 3:00 PM on November 18, 2026; ask the contracting officer which governs. Check the notice: its text gives November 18, 2026 as the date offers are due, not a question deadline.
Show all 10Show fewer
- Worth checking: Email subject line cites a different solicitation number. The addendum tells bidders to put 36C24426Q0796 in the email subject, not 36C24427Q0022, and refers to CLINs 0001 to 0025 while the price schedule has nine; confirm with the contracting officer.
- Worth checking: Technical volume (Part III) is described inconsistently. The addendum says Part III is needed only if technical is added as a comparative factor, yet Technical Capability is listed as Factor 3; a question on this was posted without a clear answer.
- Worth checking: Quantities are estimates only and are priced per test. Quantities are five-year estimates and not purchased by the contract, so equipment cost must be covered in per-test unit prices with no guaranteed volume stated in the pages read.
- Worth checking: Back-up analyzer must be the same instrument as the primary. Sites that need a back-up must receive an identical instrument, which raises equipment cost; which sites need one is in the PWS pages not read.
- Minor: No site visits, presentations or industry day. Bidders cannot see the labs; the Government will give only Philadelphia's layout, and other layouts are still being gathered.
- Minor: Funds are committed only through November 30, 2027. Funding past the first year depends on appropriations, even though the ordering period runs to November 30, 2031.
- Minor: VA information-security and equipment media rules. Equipment holding VA information must be sanitized or its drives kept by VA, and a Business Associate Agreement may be needed for returned devices.
Read from the notice and 3 attachments. Show which files.
- 36C24427Q0022 Edited 10_26.pdf (read)
- 36C24427Q0022 0001.pdf (read)
- 36C24427Q0022.pdf (read)
Full summary
What they want
- Provide automated primary coagulation testing systems (analyzers) at nine VA medical centers in the Veterans Integrated Service Network 4 (VISN 4, a regional group of VA hospitals); sites that need a back-up must get the same instrument as the primary
- Supply tests priced per test (unit EA): Prothrombin Time/INR (PT), Activated Partial Thromboplastin Time (APTT), Fibrinogen, D-Dimer and Anti-Factor XA, in five-year estimated quantities per medical center
- Largest estimates: Pittsburgh PT 111,355 EA and APTT 80,600 EA; Philadelphia PT 93,030 EA and APTT 76,700 EA; Wilkes-Barre PT 36,040 EA; Lebanon PT 31,760 EA
- Philadelphia instrument must attach to the Beckman DxA automation line in the footprint available, and keep the existing autoverification (automatic result release) software
- Equipment sized to each lab's volume: Coatesville, Butler and Altoona 1 primary each; Wilkes-Barre, Erie, Philadelphia, Pittsburgh, Lebanon and Wilmington 2 primary/alternate each
- Report INR and ISI (the international sensitivity index used to calculate INR) with PT at no separate charge
- Connect to the VistA lab system used at all labs; vendor onsite support and calculations for annual reagent lot rollover; quality control for PT, APTT and Fibrinogen runs every 8 hours
- Meet the PWS uptime standard (90% monthly, per the questions) and VA information-security rules, including media sanitization when equipment leaves service
- Contract type
- Five-year IDIQ; unilateral purchase orders authorized and funded annually from the IDIQ (Amendment 0001 settles an earlier conflict with a BPA and a single purchase order)
- Period of performance
- Ordering period December 1, 2026 to November 30, 2031 (five years from the effective date)
- Place of performance
- Nine VA medical centers: Altoona, Butler, Coatesville, Erie, Lebanon, Philadelphia, Pittsburgh and Wilkes-Barre in Pennsylvania, and Wilmington, Delaware. SAM.gov lists Pittsburgh, PA.
- Estimated value
- Not stated
- How they'll choose
- Comparative evaluation of quotations to find the one most advantageous to the Government, price and other factors considered; no numerical scores or adjectival ratings; award without requesting revised quotations; one IDIQ is planned
- Offers due
- November 18, 2026, 3:00 PM Eastern
- How to submit
- Email signed and dated quotation to Contracting Officer Keri Hester at keri.hester1@va.gov
- Page limits
- Quotation pages should not exceed 20; Part II past performance: no more than three pages per contract listed
What they'll judge offers on
- Past Performance: recent (last three years from solicitation issuance) and relevant work on automated coagulation testing systems, and how well it was done
- Price: Total Evaluated Price from the unit prices times the quantities, which must be fair and reasonable
- Technical Capability: ability to meet the performance work statement (PWS), which may include added attributes of benefit to the Government
What to include when you submit
- Send three parts: Part I Price Quotation (one electronic file), Part II Past Performance Information (one file), and Part III Technical Information (one file)
- Part I: complete the applicable Standard Form 1449 (SF 1449, the commercial offer form) blocks, give a unit and extended price for each contract line item number (CLIN) or sub-line, and complete required fill-ins and certifications not already in SAM.gov
- Do not price lines with 0.00 quantity (for example Fibrinogen at Altoona); Amendment 0001 says they are not priced
- Part II: list no more than ten of the most relevant contracts for federal agencies and commercial customers within the last three years (analyzers, reagents, consumables, maintenance support and upgrades for rapid coagulation testing)
- For each contract give company name, product or service, agency or customer, contract number, dollar value, period of performance, a verified point of contact (name, title, email, phone), and comments on compliance and any unacceptable performance
- If teaming or a joint venture is planned, give complete information on the arrangement and each party's relevant past performance; for a joint venture, name each participant and its share of the work
- Send a letter from each subcontractor that will perform major or critical work, consenting to release of its past performance information to the prime quoter
- Part III: address compliance with the technical features in PWS paragraph 8.2 and the hardware features in PWS paragraph 8.3
- Format: 12-point font minimum, 1-inch margins, searchable PDF for narratives, no elaborate formats or color presentations
- Email subject line as the addendum states; quotation prices must be held firm for 60 calendar days from the date specified for receipt
Not in the notice text
- The middle of the performance work statement (PWS) in 36C24427Q0022 Edited 10_26.pdf and 36C24427Q0022.pdf was attached but not read; the technical features (paragraph 8.2), hardware features (paragraph 8.3), scope, back-up analyzer rules and interface details are there and are on SAM.gov.
- Contract minimum and maximum order amounts are not stated in the pages read.
- Which sites require a back-up analyzer is not stated in the pages read.
- The Government's estimate or total contract value is not given.
- Answers to further questions will come in follow-on amendments, which the contracting officer says will be released as answers are available.
Eligibility and how to respond
- No set-aside: any business, large or small, can bid unless the notice says otherwise.
- How to submit, from the AI summary: Email signed and dated quotation to Contracting Officer Keri Hester at keri.hester1@va.gov. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 26, 2026
- Notice type
- Solicitation
- Office
- 244-Network Contract Office 4 (36C244), Pittsburgh, PA
- Product/service code
- 6550 · In Vitro Diagnostic Substances, Reagents, Test Kits and Sets
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334516)
- Versions
2 versions have been posted, newest first.
- Oct 26, 2026 · Amendment 0001 (this version)Due Nov 18, 2026 (changed)
- Oct 19, 2026 · SolicitationDue Oct 26, 2026
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
Terms on this notice: Solicitation
Full notice text from SAM.gov
This is a VISN 04 requirement for advanced testing and monitoring of coagulation conditions. There are nine (9) VA Medical Centers which will participate in the usage. Facility POC information will be disclosed upon award. This solicitation is being amended to extend the solicitation, correct conflicting contracting vehicle information, and edit the PWS and CLIN information.
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