Combined Synopsis/Solicitation
Heat Flux Transducers
Department of Agriculture · Forest Service
More open Forest Service contracts
AI summaryThe USDA Forest Service is buying six heat flux transducers (sensors that measure heat energy) for fire research under request for quotation (RFQ) 1240BE27Q0015. Delivery goes to the Missoula Fire Sciences Laboratory in Missoula, Montana. The buy is a total small business set-aside, and the response due date is November 6, 2026, 2:00 PM Pacific. More in the summary
AI summary Beta
The USDA Forest Service is buying six heat flux transducers (sensors that measure heat energy) for fire research under request for quotation (RFQ) 1240BE27Q0015. Delivery goes to the Missoula Fire Sciences Laboratory in Missoula, Montana. The buy is a total small business set-aside, and the response due date is November 6, 2026, 2:00 PM Pacific.
Who can bid
- Small business concern: this is a Total Small Business Set-Aside under NAICS 334519 (size standard 600 employees)
- Active registration in the System for Award Management (SAM)
- Supplies must meet the Buy American rule (domestic end products), with a Buy American certificate
How to submit: Email to karen.weaver@usda.gov, with the solicitation name and number as the subject line. What to include is under Full summary below. Check the solicitation's instructions on SAM.gov.
Things to watch (5)
From the version posted Oct 22, 2026.
- Serious: Total small business set-aside. Only small businesses can bid; larger firms are not eligible.
- Worth checking: Must price all items; one award. A quote that leaves out a line item may be dropped, so you need a source for both the 1-inch and the 1/8-inch sensors.
- Worth checking: Specialized sensors with long lead time. The PWS says delivery may take up to six months, while the solicitation sets a delivery date of March 31, 2027; confirm your supplier can meet it.
Show all 5Show fewer
- Minor: Questions deadline. Questions go by email and are due before the response due date.
- Minor: Size and fit are critical. The 1-inch smooth-bodied, flange-free size matters for fitting existing lab hardware; a mismatch would make the quote unacceptable.
Read from the notice and 2 attachments. Show which files.
- Performance Work Statement.docx (read)
- C04_CSS_Commerical Products and Services_Revised 10.2026.pdf (read)
Full summary
What they want
- CLIN 0001: QTY 4 water-cooled radiant and total heat flux transducers, 1-inch (25.4 mm) diameter, smooth body, no flange, sapphire window, EA (each)
- CLIN 0002: QTY 2 water-cooled radiant-only heat flux transducers, 1/8-inch (3.175 mm) diameter, sapphire window, EA (each)
- Schmidt-Boelter style, measuring range up to 250 kW/m^2, linear output with maximum nonlinearity of +/-3%
- Body temperature tolerance up to 205 C; gas purged when possible
- Deliver to the Missoula Fire Sciences Laboratory, Monday to Friday, 0800 to 1600, with at least 3 business days of prior notice
- Contract type
- Firm-fixed-price (FFP: one set price, whatever the work ends up costing) purchase order, anticipated; one award
- Period of performance
- Delivery of all items on or before March 31, 2027; early deliveries accepted
- Place of performance
- Missoula Fire Sciences Laboratory, 5775 US Hwy 10 West, Missoula, MT 59808 (delivery address)
- Estimated value
- Not stated
- How they'll choose
- Quotes must be technically acceptable and priced fair and reasonable; past performance is also reviewed (Acceptable, Neutral or Unacceptable). Relative weights are not stated.
- Offers due
- November 6, 2026, 2:00 PM Pacific
- How to submit
- Email to karen.weaver@usda.gov, with the solicitation name and number as the subject line
What they'll judge offers on
- Technical Acceptability: quote must clearly meet all specifications in the Performance Work Statement (PWS)
- Price: pricing for all line items; evaluated under FAR 12.204 as fair and reasonable
- Past Performance: references and CPARS (Contractor Performance Assessment Reporting System) records; rated Acceptable, Neutral or Unacceptable
What to include when you submit
- Price every line item (CLIN 0001 and CLIN 0002); one award is planned and failing to price all items may exclude the quote
- Show that the quote meets every PWS specification
- Hold prices firm for 90 calendar days from the date offers are due
- Offers are treated as free on board (F.O.B.) destination unless F.O.B. origin is specified AND estimated shipping costs are included
- Include any past performance references you want considered
- Complete the Buy American certificate (52.225-2) and the other checked provisions, and be registered in the System for Award Management (SAM)
Not in the notice text
- Whether the limitation on subcontracting (52.219-14) and nonmanufacturer rule (52.219-33) apply is not marked; both boxes are unchecked in the clause list
- No Government estimate or budget is stated
- Relative importance of technical acceptability, price and past performance is not stated
- The unit price and total price columns of the schedule are blank for bidders to fill in
Eligibility and how to respond
- Set aside for small businesses: only a business that counts as small under this notice's NAICS code can bid as the prime contractor. More open small business set-asides under NAICS 334519
- How to submit, from the AI summary: Email to karen.weaver@usda.gov, with the solicitation name and number as the subject line. Check it in the notice before you send anything.
Notice details
- Posted
- Oct 22, 2026
- Notice type
- Combined Synopsis/Solicitation
- Office
- USDA-FS, CSA Northwest 3, Portland, OR
- Product/service code
- 6685 · Pressure, Temperature, and Humidity Measuring and Controlling Instruments
- Business type
- Electronic parts & equipment (supplies) (FedReady's grouping, from NAICS 334519)
- Attachments
Past awards and competition
Who has won work like this before, the likely incumbent, and what similar contracts paid, from USAspending.gov.
Before you respond
- How to respond to a solicitation (8 steps)
- How to read a government solicitation
- How to price a government contract
- Set-aside contracts explained
Terms on this notice: Solicitation, Set-aside
Full notice text from SAM.gov
Supply and Deliver six (6) heat flux transducers for fire research applications, including water?cooled radiant and total flux sensors meeting the specifications in the attached Statement of Work. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued. Solicitation number 1240BE27Q0015 is issued as a Request for Quotation (RFQ) for heat flux transducers used in fire research. This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 334519 The small business size standard is 600 employees. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
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