Sources Sought
FIRE ALARM REPLACEMENT IDIQ
Department of State · Sol. 19AQMM27R0006
Due in 12 daysSmall business
Track this notice by email. We'll email you if it's amended or awarded, and a week and two days before responses are due.
AI summary Beta
The State Department's Bureau of Overseas Buildings Operations is doing market research (a Sources Sought, not a solicitation) for one or more worldwide IDIQ contracts to replace and install fire alarm systems at U.S. embassies, consulates and missions. Work would be ordered through post-specific task orders, including at remote and high-threat locations. The notice is set aside for small businesses and responses are due October 23, 2026.
Watch out for
- Sources Sought only, not a solicitation. Responding does not guarantee a later solicitation or award, and the government may change its plan, including whether it sets the work aside for small businesses.
it does not commit the Government to issue a solicitation or award a contract
- Overseas work in high-threat locations. Task orders can be in remote and high-threat places, which means security, travel, shipping and logistics costs and risks a small business must be able to handle.
including remote and high-threat locations
- Clearances and Facility Clearance questions. The government asks about SECRET-cleared staff and any Facility Clearance, which may be hard for firms without them.
Your firm's Facility Clearance status, if any.
- Deadline time differs between notice and attachment. The SAM.gov field shows 12:30 PM Eastern while the attached document says 12:00 PM with no time zone, so plan to send well before noon.
Response Due: October 23, 2026 at 12:00 PM
- Government-furnished parts but contractor-supplied tools and materials. Parts may be provided by the government at the task order level, yet the contractor must supply all tools and other materials and ship them securely overseas.
The contractor must provide all tools and materials needed to do the work.
Read from the notice and 1 attachment.
- RFI Fire Alarm Replacement IDIQ.docx
Full brief
What they want
- Replace obsolete fire alarm systems with networked, fiber optic fire alarm systems at overseas posts
- Survey existing systems and remove old panels, devices and network modules
- Install new fiber runs between buildings (or reuse existing ones), program and test the systems
- Restore monitoring of fire sprinkler and fire pump functions at the alarm panel where required
- Deliver all fire alarm programs, NFPA 72 documentation and drawings to the government
- Ship materials securely to overseas posts and support several task orders at once
- Work off-hours and keep fire protection active (or set up a Fire Watch) during work
- Contract type
- IDIQ (Indefinite Delivery Indefinite Quantity); one or more awards expected, work ordered through task orders
- Place of performance
- U.S. embassies, consulates and missions worldwide (outside the U.S.); notice lists Arlington, VA
- Offers due
- October 23, 2026 at 12:00 PM per the attachment (the SAM.gov deadline field says 2026-10-23 12:30 PM Eastern); time zone not stated in the attachment
- How to submit
- Email a PDF to Joy Young at youngjd@state.gov
- Page limits
- Capability statement of no more than [10] pages, not counting the cover page
What to include when you submit
- Use the subject line "Sources Sought Response – 19AQMM27R0006 – [Company Name]"
- Include company name, address, UEI, CAGE code and point of contact
- State business size under NAICS 922160 and any socioeconomic status (8(a), HUBZone, SDVOSB, WOSB)
- Describe up to three relevant projects from the past five years (customer, value, period, location) replacing or installing networked fire alarm systems, preferably fiber optic
- Describe experience at U.S. Government facilities overseas, especially for State OBO or DOW
- List the fire alarm manufacturers your firm is factory-authorized for, and whether they let government technicians become independently licensed with programming access
- Give the number of NICET Level II, III and IV technicians and the number of employees with active SECRET or higher clearances
- State your Facility Clearance status, ability to ship materials securely overseas, and ability to support simultaneous task orders at several overseas locations
- Do not include classified information and clearly mark proprietary information
- No phone inquiries; email questions to the point of contact
You must have
- Small business (the notice is a total small business set-aside), with size stated under NAICS 922160
- Factory authorization from fire alarm manufacturers, using manufacturers that let State technicians become independently licensed and gain programming capability
Use system manufacturers that let DOS technicians become independently licensed by the manufacturer and gain programming capability on the installed systems.
- NICET-certified technicians and staff with active SECRET or higher clearances; Facility Clearance status is requested
The number of NICET Level II, III, and IV technicians you employ, and the number of employees with active SECRET or higher clearances.
- Work must follow NFPA 72, NFPA 70, NFPA 101, NFPA 110, IBC/IFC, ADA and OSHA standards
The contractor must perform all work in accordance with NFPA 72
Not in the notice text
- Contract period, number of options and total ceiling value of the IDIQ
- Which specific posts and task orders will come first
- Evaluation method and factors for any later solicitation
- Whether the work will be set aside for small businesses or other socioeconomic programs (the agency says this is still being decided)
- Which manufacturers and systems are acceptable
- Exact response deadline time zone in the attachment
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Key facts
- Response due
- Oct 23, 2026, 4:30 PM UTC
- Posted
- Oct 9, 2026
- Notice type
- Sources Sought
- Solicitation
- 19AQMM27R0006
- Agency
- Department of State
- Office
- Acquisitions - Aqm Momentum
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 922160
- Business type
- Security & guard services
- Place of performance
- Arlington, VA
- Contracting contact
- Joy Youngyoungjd@state.gov
What similar contracts paid
3 contracts at this agency under the same NAICS code, in the same state, had activity in the last 5 years, according to USAspending.gov. Small businesses won 9% of the dollars in this market over the last 3 fiscal years.
Typical contract$25.4KMiddle half: $16.4K to $979K
Before you respond
Full notice text from SAM.gov
The U.S. Department of State, Bureau of Overseas Buildings Operations (OBO), plans to award an Indefinite Delivery Indefinite Quantity (IDIQ) contract to replace and repair fire alarm systems at U.S. Embassies, Consulates, Missions and Branch Offices worldwide. The Department has more than 268 diplomatic facilities that must keep operating during emergencies and crises, and about 120 of their fire alarm systems have passed their end of life and no longer have manufacturer support. Under individual task orders, the contractor will remove existing equipment, furnish, install, program and test new fire alarm systems, perform repairs, and deliver fire alarm materials to overseas sites, including remote and high-threat locations.
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